Cumbria County Council Grounds Maintenance Contract

Cumbria County Council Grounds Maintenance Contract

Cumbria County Council is inviting tenders for the routine grounds maintenance of all corporate sites countywide.

United Kingdom-Carlisle: Agricultural, forestry, horticultural, aquacultural and apicultural services

2020/S 237-586916

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cumbria County Council
Postal address: Cumbria House, 107-117 Botchergate
Town: Carlisle
NUTS code: UKD1 Cumbria
Postal code: CA1 1RD
Country: United Kingdom
Contact person: Mrs Hayley Samson
E-mail: hayley.samson@cumbria.gov.uk
Telephone: +44 1228226417
Internet address(es):
Main address: http://www.cumbria.gov.uk/
Address of the buyer profile: http://www.cumbria.gov.uk/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Routine Grounds Maintenance of Countywide Sites

 

Reference number: DN512231

II.1.2)Main CPV code

77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Cumbria County Council is inviting tenders for the routine grounds maintenance of all corporate sites Countywide.

The proposed strategy for grounds maintenance for all corporates sites is to procure these on the basis of two geographical areas West — Allerdale, Copeland and Barrow and East — Carlisle, Eden and South Lakes. Sites in scope include Offices, Libraries, Care Homes, Day Centres, Fire Stations and open spaces.

At present there are around 166 sites including offices, care homes, fire stations, day centres and libraries within this contract However, this number may reduce over the term of the contract as the Council implements its asset management and carbon management strategies.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UKD1 Cumbria

II.2.4)Description of the procurement:

 

Cumbria County Council is inviting tenders for the routine grounds maintenance of all corporate sites Countywide.

The proposed strategy for grounds maintenance for all corporates sites is to procure these on the basis of two geographical areas West — Allerdale, Copeland and Barrow and East — Carlisle, Eden and South Lakes. Sites in scope include Offices, Libraries, Care Homes, Day Centres, Fire Stations and open spaces.

At present there are around 166 sites including offices, care homes, fire stations, day centres and libraries within this contract However, this number may reduce over the term of the contract as the Council implements its asset management and carbon management strategies.

The services have been divided into the following geographic areas:

West – Allerdale, Copeland, Barrow

East – Carlisle, Eden, South Lakes

Tenderers are invited to bid for one or both.

The grounds maintenance operations required broadly comprise of:

Grass maintenance – grass cutting and edging

Horticultural maintenance – maintenance of shrub beds and borders, hedge cutting, planting and maintenance of summer bedding

General works — control of weeds, moss and algae on hard areas and litter picking.

Note – not all of the above operations will necessarily be involved on all sites.

The Council proposes to enter into the contract(s) for a maximum period of 2 years plus 1 year option to extend with the successful tenderer(s) (service provider).

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN512231) in the box labelled ‘contains’ then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login.

If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age,

Disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority’s supplier audits on all aspects of diversity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 14/01/2021
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice:

30/11/2020