Cumbria Sites Landscape Maintenance and Cleansing Contract

EAP.NW.002 Cumbria Sites Landscape Maintenance and Cleansing Contract, 2013

Contract value:£30,000 – £42,000. The HCA is seeking to appoint a Contractor for the provision of landscape maintenance and cleansing services to nine EAP sites situated throughout Cumbria. The work includes; routine site inspections, cleansing, grass cutting, maintenance of ornamental planting.

Reference number: HCAP13116

Deadline date:20/03/2013

This deadline is for… Expressions of interest by 1pm

Contract value:£30,000 – £42,000

Location where the contract is to be carried out: Cumbria Sites are scattered throughout the county of Cumbria in the North West of England. Locations incorporate Lillyhall, Longtown, Millom, Silloth, Whitehaven and Workington.

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Homes and Communities Agency


Description of the contract

In late 2011/early 2012 a national portfolio of 300 assets, formerly residing with the Regional Development Agencies (RDAs), were transferred to the Homes and Communities Agency (HCA). The HCA is accountable to government for the effective management and disposal of the portfolio and is working with local partners to develop, invest in and dispose of the assets in pursuit of the economic development and regeneration objectives agreed by local partners in support of local strategies. Collectively the sites form part of the HCA’s Economic Assets Programme (EAP) which includes land awaiting development, employment land and public open space. The HCA is seeking to appoint a Contractor for the provision of landscape maintenance and cleansing services to nine EAP sites situated throughout Cumbria. The work includes; routine site inspections, cleansing, grass cutting, maintenance of ornamental planting and unplanned works. There are 9 sites in total which vary in size and character and include both land reserved for future development and public open space. The minimum level of Public & Employers Liability insurance cover needed for this Contract is £5 million and £10 million respectively. Contractors should also note that this is a performance based Contract, the performance of which will be managed through KPI’s.



Classification of the contract

77314000 Grounds maintenance services


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Lowest price

Estimated length of contract: 24 Months


Who to contact

Contact name Beverley Neal

Organisation name TEP on behalf of the HCA

Address TEP, Genesis Centre, Birchwood Science Park, Warrington, , WA3 7BH

Telephone 01925 844017

Extension number:

Fax 01925 844002

How to apply

This is a 2 year contract with provision for a further 1 year extension on witten instruction by the Employer. These works are being procured via a Single Stage tender procedure. Invitation to Tender documentation will be sent to all candidates who respond to the Expression of Interest by the deadline. Tender documents will be issued on expiry of the Expression of Interest period. The Single Tender will include for a mandatory PQQ section which all Contractors will be required to satisfy prior to their price submissions being reviewed. References will be sought for the winning Contractor prior to Contract award. The Contract will be awarded based on Lowest Price. All tender documents will be provided digitally to Contractors. As part of the procurement process, the HCA needs to be satisfied that you have systems in place for managing health and safety within your business. Organisations wishing to tender for the HCA Contracts must be either accredited to OHSAS18001 or registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement). This also applies to Non Construction companies. Registration and assessment must be in place prior to being invited to formally tender for the project or the Works. Further information on SSIP and details of assessment scheme members can be found on Contractors are required to have in place or provided assurances that these will be in place by the Contract Commencement Date Public and Employers Liability insurance cover of £5 million and £10 million to undertake this Contract respectively. All interested candidates should submit a written expression of interest (via email or post) quoting the Contract Title and reference number to the contact details provided. This procurement exercise is being managed by The Environment Partnership (TEP) Limited on behalf of the Homes and Communities Agency (the Contracting Authority); all correspondence should be placed to TEP as specified in the Contract Information. All discussions, meetings and communications will be conducted in English. The Contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the Contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the Contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidder’s commercial interests. Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting for further information.