Customer Research Services Tender

Customer Research Services Tender

To carry out research with Southern Water customers.

United Kingdom-Worthing: Market-testing services

2020/S 041-098133

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Southern Water Services Ltd
Postal address: Southern House
Town: Worthing
NUTS code: UKJ
Postal code: BN13 3NX
Country: United Kingdom
E-mail: Alice.Kirk@southernwater.co.uk
Telephone: +44 1903272781
Internet address(es):Main address: https://www.southernwater.co.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Customer Research Framework

Reference number: prj_1426

II.1.2)Main CPV code

79312000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Procurement of a number of research agencies to a framework to carry out research with Southern Water customers.

II.1.5)Estimated total value

Value excluding VAT: 1 155 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79311000
79312000
79314000
79315000

II.2.3)Place of performance

NUTS code: UKJ

II.2.4)Description of the procurement:

In 2018 Southern Water committed to an on-going customer engagement strategy with Ofwat, with a key principle being around partnered working with our research agencies.

The aim of the framework is to have a series of partners (research agencies) available to carry out research with our customers, enabling Southern Water to better understand their experiences, priorities, expectations and needs from us as a company. Southern Water are looking to invest time with awarded agencies to share our needs, values, priorities and expectations, which results in an evolving understanding of our on-going requirements through collaboration and efficient working relationships.

The customer research services required include but is not limited to:

— managing proposals,

— survey design,

— fieldwork, analysis,

— delivery of output back to Southern Water.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial term of 3 years with an option to extend for up to a period of 3.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

All criteria is stated within the procurement documents, available for review on the eSourcing portal.

PQQ response from service providers is subject to evaluation, where a score will be applied to set questions. Service providers will be ranked based on this score and at the discretion of Southern Water, between 10 and 14 suppliers will be invited to tender.

For avoidance of doubt Southern Water may award contracts to, between 3 and 6 bidders.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

385 000 GBP per annum.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As described in the procurement documents.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

As described in the procurement documents, specifically the commercial principles section.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The successful customer research partner(s) whether being a single contractor, prime contractor (which may be an existing company or special purpose vehicle) or consortium, will, be required to be a single legal entity.

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As described in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

e-Auction may be an option used as part of a call-off against the framework.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/03/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Submission of expression of interest and procurement specific information: this procurement exercise will be conducted on the Bravo Solution eProcurement portal at: https://southernwater.bravosolution.co.uk/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:

(i) candidates should register on the BravoSolution eProcurement portal at: https://southernwater.bravosolution.co.uk/

(ii) once registered, candidates must express their interest as follows:

(a) login to the portal;

(b) select ‘View current opportunities and notices’;

(c) access the listing related to this contract titled ‘Business Management Consultancy Framework Panel’ (Prj_1505) and view details;

(d) click on Express Interest button;

(iii) Once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button;

(iv) For any support in submitting your expression of interest please contact the eTendering help desk at: 0800 368 4850 or help@bravosolution.co.uk

VI.4)Procedures for review

VI.4.1)Review body

Official name: Southern Water Services Ltd
Postal address: Southern House
Town: Worthing
Postal code: BN13 3NX
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/02/2020