Cycle safety checks London

Cycle safety checks London

The requirement is for the provision of a cycle safety checks service provider, for workplaces along Barclays Cycle Superhighways (BCS).

UK-London: bicycles

2012/S 116-192307

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): http://www.tfl.gov.uk/eprocurement
SE1 8NJ London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/eprocurement

Electronic access to information: http://www.tfl.gov.uk/eprocurement

Electronic submission of tenders and requests to participate: http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tfl_scp_000104_cycle_safety_checks.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The requirement is for the provision of a cycle safety checks service provider, for workplaces along Barclays Cycle Superhighways (BCS). The workplaces can take advantage of a cycle safety check for their employees’ personal bicycles to encourage them to start using their bicycles for commuting to and from work. The safety checks will be free of charge to the organisations and their employee (it is paid for by TfL through this framework) including a specified number of typical parts which need replacing. A cycle safety check typically involves a qualified mechanic undertaking a full check of the bicycle, replacing any parts showing wear and tear, and showing the employee how to undertake the same check. The mechanic will also make recommendations on when a bike needs a full service or more detailed work. This tender is to create framework contract that will deliver the cycle safety checks to the eight routes of the Barclays Superhighways scheme listed below. The cycle safety checks will be let as a single lot to a minimum of three suppliers. This will ensure the framework remains competitive and provides security of supply. The winning suppliers will be awarded a framework contract for four years. The contract duration will be fixed for two years with an option to extend on an annual basis for up to a further two years. (The contract states that there is no guaranteed minimum value or exclusivity of work). BCH Routes: Tottenham to the City Woolwich to London Bridge Lewisham to Victoria Penge to the City Hounslow to Hyde Park Park Royal to Hyde Park West Hempstead to Marylebone Muswell Hill to Angel.
II.1.6)Common procurement vocabulary (CPV)

34430000, 34432000, 34431000, 34432100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As described in the Pre-Qualification documents obtained from www.tfl.gov.uk/eprocurement.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to a further two years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Tender documentation. A Parent Company Guarantee or Performance Bond may.
Be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender documentation. Payment will be in pounds sterling and will normally be.
Made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any framework agreement(s) awarded will be entered into by a single legal entity.
On behalf of a successful candidate.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To express an interest in this tender, the company needs to be registered on the TfL etendering portal. To register or to check.
If you are already registered log on to https://tfl.gov.uk/eprocurement.

It is important that suppliers read the instructions carefully on the home page before proceeding with a registration.
To be considered for this opportunity, the company must first complete the PQQ (eligibility criteria) condition of participation.
A supplier guidance document is attached within the “opportunity documents” section, this will give instructions to facilitate the submission.
If you require any further assistance please consult the online help, contact the etendering help desk or send a message to the contracting authority via the clarifications area on the etendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties will be required to undergo assessment via a prequalification questionnaire and ITT if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000104
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by TfL, but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

Data Transparency: The UK government has announced its commitment to greater data transparency.
Accordingly TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.6.2012