Cycle to Work Scheme Contract London

The Authority is seeking expressions of interest from potential providers to award a contract to a single supplier to manage the ordering and administration of the lease agreement preferably through an online website facility.

United Kingdom-London: Benefit services

2016/S 059-099742

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Fire and Emergency Planning Authority
N/A
169 Union Street
For the attention of: Michael McCarthy
SE1 0LL London
UNITED KINGDOM
Telephone: +44 2085551200
E-mail: michael.mccarthy@london-fire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.london-fire.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/33133

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15291&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15291&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety
Other: fire and emergency planning

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cycle to Work Scheme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Fire and Emergency Planning Authority (which runs the London Fire Brigade) (‘the Authority’) intends to award a contract for the provision of a Cycle to Work Scheme for the benefit of its employees.
The Authority is seeking expressions of interest from potential providers to award a contract to a single supplier to manage the ordering and administration of the lease agreement preferably through an online website facility and supply/collect the bicycles, cycling equipment/clothing. The Scheme is to be established in accordance with the terms of the Finance Act 1999 and the Income Tax (Earnings and Pensions) Act 2003.
The Authority employs some 7 000 operational and administrative employees at locations within the Greater London area that the Cycle to Work Scheme will be targeted.
The Authority requires that the ordering of bicycles and cycling safety equipment under the Cycle to Work Scheme will not be administered through a voucher based Cycle to Work system.
In addition the Authority may purchase bicycles and cycling equipment for operational purposes from the potential provider.

II.1.6)Common procurement vocabulary (CPV)

75310000, 34430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will require a single operator to provide the services for a period of four (4) years. There will be no further option to extend.
Estimated value excluding VAT:
Range: between 800 000 and 3 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 048 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

Objective criteria for choosing the limited number of candidates: The Authority intends to invite 6 candidates to be invited to tender on the basis of the ranking of candidates at the PQQ evaluation stage. For full details, please register on the Bluelight e-Tendering Portal at www.bluelight.gov.uk to access the Pre-Qualification Questionnaire (PQQ).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC/5802/16

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.4.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.3.2016