Daedalus Term Landscape Maintenance Contract 2013 – 2015

LC147 Lee-on-Solent: Daedalus Term Landscape Maintenance Contract 2013 – 2015

The Homes and Communities Agency wish to appoint a single Contractor to undertake the above works for an initial 24 month term with provision for a further 12 month extension on written instruction of the Employer.

Reference number: HCAP14016

Deadline date:01/07/2013

This deadline is for… Expressions of interest and completed Pre-Qualification Questionnaires by 5pm

Contract value:£509,000 – £549,000

Location where the contract is to be carried out: Gosport Daedalus, Lee-on-Solent, Gosport

Is this suitable for smaller suppliers? No

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Homes and Communities Agency


Description of the contract

The Homes and Communities Agency (HCA) is the single, national housing and regeneration delivery agency for England. Our vision is to create opportunity for people to live in homes they can afford in places they want to live, by enabling local authorities and communities to deliver the ambition they have for their own areas. We achieve this by: • Understanding the needs and aspirations of people and communities through close working with local authorities on local investment planning; • Enabling local delivery through the channelling of our expertise and investment; and • Working effectively with the market, housebuilders, investors and other stakeholders. For more information visit the HCA newsroom at homesandcommunities.co.uk The site formerly known as ‘HMS Daedalus’ is located on the Gosport Peninsula in Hampshire, between the towns of Stubbington to the west (which is in Fareham Borough) and Lee-on-The-Solent to the east (which is in Gosport). Daedalus is a mixed use aerodrome and Industrial Estate. It is comprised of a live airfield with periphery taxiways and hangers, industrial areas, slipway, agricultural and green estate areas, conservation designation in part, known contaminant locations and private roads. The HCA wishes to appoint a competent Contractor for the provision of landscape maintenance and cleansing Services at the Daedalus site. Routine works include, site inspections, cleansing, grass cutting, weed control, scrub maintenanace, tree maintenance, hedge cutting and shrub maintenance. Contractors should note that this is a performance based Contract, the performance of which will be monitored through Key Performance Indicators (KPI’s). The minimum level of Public Liability & Employers Liability insurance cover needed for this Contract is £10 million and £10 million respectively. Contractors must be able to evidence that their Public Liability Insurance includes for Airside Cover (allowing them to work alongside airside). If this is an exclusion on the current policy then Contractors will be required to either seek amendment to their existing policy or take out additional Airside Liability Insurance to the value of £10 Million. The Homes and Communities Agency wish to appoint a single Contractor to undertake the above works for an initial 24 month term with provision for a further 12 month extension on written instruction of the Employer.



Classification of the contract

77312100 Weed-killing services

90511300 Litter collection services

77340000 Tree pruning and hedge trimming

77310000 Planting and maintenance services of green areas

45112700 Landscaping work


Additional information

Contract type: Services – 27

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 24 Months


Who to contact

Contact name Lindsey Cunniff

Organisation name TEP on behalf of the Homes and Communities Agency

Address Shenley Pavilions, Chalkdell Drive, Shenley Wood, Milton Keynes, , MK5 6LB

Telephone 01908 526003

Extension number:


How to apply

These works are being procured via a two stage tender process. All interested candidates should submit a written expression of interest (via email or post) quoting the Contract Title and reference number to the contact details provided. This procurement exercise is being managed by The Environment Partnership (TEP) Limited on behalf of the Homes and Communities Agency (the Contracting Authority); all correspondence should be placed to TEP as specified in the Contract Information. A Pre-Qualification Questionnaire (PQQ) will be sent to all candidates who respond to this Contract Notice, please note that the deadline for this Contract Notice is receipt of completed Pre-Qualification Questionnaire. The PQQ is intended to identify candidates which are most capable of performing the Contract in terms of financial status, technical ability and professional capacity. It is anticipiated that a shortlist of 5-10 Contractors will be Invited to Tender following the evaluation of returned PQQ’s. References will be sought for Contractors at PQQ stage and progression to Invitation to Tender stage will be be subject to the receipt of satisfactory references. The Contract will be awarded based on ‘Value for Money’. All PQQ and Tender documents will be provided digitally to Contractors. As part of the procurement process, the HCA needs to be satisfied that you have systems in place for managing health and safety within your business. Organisations wishing to tender for the HCA Contracts must be either accredited to OHSAS18001 or registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement). This also applies to Non Construction companies. Registration and assessment must be in place prior to being invited to formally tender for the project or the Works. Further information on SSIP and details of assessment scheme members can be found on http://www.ssip.org.uk/. All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests. Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting: http://www.homesandcommunities.co.uk/ethical-policies for further information.