Dairy Products NHS Supply Chain

Dairy Products NHS Supply Chain

Milk cream dairy products and shell eggs bread and morning goods. UK-Normanton: milk and cream

2012/S 105-175321

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain
NHS Supply Chain Foxbridge Way Normanton West Yorkshire
For the attention of: Kevin Goldfinch
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7887527563
E-mail: Kevin.Goldfinch@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Address of the buyer profile: Blank
Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

“Milk cream dairy products and shell eggs bread and morning goods”.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: “Various locations in UK”.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 44 000 000,00 and 52 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Milk cream dairy products and shell eggs bread and morning goods.
II.1.6)Common procurement vocabulary (CPV)

15510000 – BA33, 15810000, 15551000, 03142500

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 11 000 000 GBP to 13 000 000 GBP in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement”.
Estimated value excluding VAT:
Range: between 44 000 000,00 and 52 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: “This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial two year period upon review”.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Milk and cream

1)Short description

Milk and cream.
2)Common procurement vocabulary (CPV)

15510000 – BA33

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 6 000 000 GBP in the first year of this Framework Agreement and that expenditure will be in the region of 24 000 000 GBP during the entire term of the Framework Agreement (as extended). However these figures are approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Bread and morning goods

1)Short description

Bread and morning goods.
2)Common procurement vocabulary (CPV)

15810000

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 4 500 000 GBP in the first year of this Framework Agreement and that expenditure will be in the region of 18 000 000 GBP during the entire term of the Framework Agreement (as extended). However these figures are approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Yoghurt and other dairy products

1)Short description

Yoghurt and other dairy products.
2)Common procurement vocabulary (CPV)

15551000

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 1 500 000 GBP in the first year of this Framework Agreement and that expenditure will be in the region of 6 000 000 GBP during the entire term of the Framework Agreement (as extended). However these figures are approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Fresh poultry shell eggs

1)Short description

Fresh poultry shell eggs.
2)Common procurement vocabulary (CPV)

03142500

3)Quantity or scope

Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 1 000 000 GBP in the first year of this Framework Agreement and that expenditure will be in the region of 4 000 000 GBP during the entire term of the Framework Agreement (as extended). However these figures are approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to each lot should there be 3 or more suitable suppliers for that lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

“Parent company or other guarantees may be required in certain circumstances. Further details will be in the contract documents”.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

“Please see tender documents”.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

“The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability”.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: “The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct”.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/.

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration:
If not already registered candidates should register on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/.

Expression of interest:
Once registered candidates must express their interest as follows:
Login to the NHS Supply Chain eTendering portal.
Select the NHS Supply Chain link on the Management Console.
Select the “+” symbol to the left of the “My Official Journal European Union Notices”. Select the “+” next to “OJEU Notices” and then again when the sign is next to OJEU Notices to make all available notices visible.
Select the required notice by placing the cursor over the name of the notice and then left clicking once on the name.
After reading the notice enable the expression of interest tick-box at the bottom of the notice click on the “Save Details” button and close the form.
Now select the “ISS Communities” tab at the top left of the page. Follow step c above. There should be a “+” next to the notice you expressed the interest in. That will now drop down to “My tenders” or “My PQQ”.
The tender or PQQ linked to the OJEU notice will become visible by clicking on the “+” next to the My Tenders or My PQQ link.
For tenders:
Clicking on the tender heading will open the next screen. Look to the middle of the page for a heading called “An eRS data package”.
Left click once on the file called eRSXX.ZIP (where XX denotes the tender number) to download the tender package that contains the complete response information. This package must only be opened using the eRS application which can be downloaded from the http://procurement.supplychain.nhs.uk/ website.

Using the eRS application follow the instructions and complete the responses.
The response MUST be submitted via the internet method as prescribed in the eRS application.
In the event that the notice refers to a PQQ:
Clicking on the name of the PQQ will open a “Pre Qualification Questionnaire” page. Read through and then select “Save Details” at the bottom of the page. The word “Attachment” next to the icon needs to be clicked on and then the attachment window will appear allowing you to respond to the questions and add attachments as required. The response is submitted when the “Save Details” button is clicked. The responses can be submitted as many times as required until the closing time for the event.
Helpdesk.
For any support in submitting your expression of interest or tender response please contact the eTendering Helpdesk at +44 8454687877 or http://procurement.supplychain.nhs.uk/. There are a number of quick help guides available on the portal. Reading these will assistthe supplier in completing and submitting their responses.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: “An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process”.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 17.7.2012 – 09:00
Place:

As in abovementioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement. NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 30 reach the minimum score for appointment which is set out in the ITT.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
For all lots a minimum of 3 suppliers will be appointed onto the Framework Agreement per lot.
Please note that the number of maximum suppliers as set out in II.1.4 is provided as an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scores which tenderers will need to obtain in order to be appointed to the relevant lot of the Framework Agreement. NHS Supply Chain reserves the right to appoint more suppliers to each lot of the Framework Agreement in the event that more than 30 tenderers reach the minimum score for appointment which is set out in the ITT.
Throughout the term of the framework agreement Customers of NHS Supply Chain may request NHS Supply Chain to manage a number of commitment exercises. These will involve NHS Supply Chain re-opening competition.
The re-opening of competition under an existing Framework is a mechanism/mechanisms by which contracts can be awarded during the lifetime of that Framework Agreement. Mini-Competitions are the principal means by which reopening competition.
The forms of reopening of competition which NHS Supply Chain may use under this framework in order to respond to specific customer needs include:
— mini competitions (with the potential inclusion of an e-auction);
In these circumstances NHS Supply Chain may request the Customer to provide their specification to the supplier and for the supplier to provide samples and pricing based on this specification by way of e-auction. The supplier which wins the e-auction will be selected to provide the goods according to the relevant Customer’s specification.
— a competitive supplier selection exercise (where several only of the framework suppliers appear capable of meeting the customer’s specific requirements) and each is offered the opportunity to bid for a commitment arrangement for a set period of time or.
— a single supplier selection exercise in which the Customer will request the only supplier capable of meeting its needs and offer a commitment arrangement for a set period of time.
The Framework Agreement will be between NHS Supply Chain and the Supplier however 1) NHS Supply Chain; 2) any NHS Trust; 3) any other NHS entity; 4) any government department agency or other statutory body and/or 5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework.
The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.
Direct Contract Products.
As set out in the tender documents.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: “Any appeals under this process should be addressed to the contact in point I.1.”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.6.2012