Data Cabling Tender

Data Cabling Tender

The University of Leeds wishes to tender the service for the installation of cabling for data and voice networks and associated containment, which could also include civil works.

UK-Leeds: network cabling

2012/S 148-247780

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Data Cabling.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 5: Telecommunications services
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Leeds wishes to tender the service for the installation of cabling for data and voice networks and associated containment, which could also include civil works.
The University consists of a very varied mix of buildings including converted terraced houses, concrete blocks, and Victorian listed buildings. Most are located on the main campus off Woodhouse Lane, with other locations in the Leeds Teaching Hospital Trust sites as well as various halls of residence (all within 5 miles of campus).
These properties have for the most part been cabled with Cat5E copper cable to the wall socket, as well as cables for wireless, access points, building management, alarm and CCTV systems. A mixture of single and multi mode fibre optic cables connect the buildings together and form the core network. There still remains a significant amount of CW1308 telephone cabling.
II.1.6)Common procurement vocabulary (CPV)

32421000, 45314320

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Excluding VAT range between 300 000 and 800 000 GBP.
II.2.2)Information about options

Options: yes
Description of these options: The contract duration will be 12 months with options to extend for a further 24 months, reviewed anually ie 1+1+1.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

in days: 90 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Group or joint bidders must be jointly and severally liable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Regulation 23 of The Public Contracts Regulations 2006 applies to the current tendering competition Regulation 23 sets out the grounds on which a service provider may be deemed ineligible to a tender for or be awarded a public contract.Rejection is permissible, and in some instances,obligatory.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ document.
Minimum level(s) of standards possibly required: Minimum Public Liability Insurance cover of 10 000 000 GBP required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Financial capability, relevant experience, health and safety policy and practices, technical capability, environment and CSR.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.8.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University of Leeds use an eTendering system,to express their interest. Prospective suppliers should follow steps 1 to11 below to express their interest and obtain the documents. (NB. Suppliers who have previously registered on the In-Tend system as a University of Leeds supplier should go to step 8).
1. Suppliers should register on the In-Tend system at

2. Click the New User Registration link.
3. Enter the user and business details requested and click Next.
4. Add your contact details by clicking Add. Complete the details and click Next.
5. Click Next again to confirm the contact details and move to the next screen.
6. Check all registration details are correct and click Register my Details.
7. You will receive an email with your user and password details.
8. Return to the website and click Login. Enter your details and click Login.
9. Click the Current Tenders link and then Show All Tenders.
10. To express an interest, click on the relevant tender and then on Express Interest.
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on My Tenders, then View Tender Details, then View Documents.
For any support in submitting your expression of interest please contact the helpdesk via email at or by phone on +44 1332869400.

Freedom of information.
The University is a Public Authority within the meaning of the Freedom of Information Act 2000.
Information received may be made available on demand in accordance with Freedom of Information Act 2000.
Official name: University of Leeds.
Postal address: Woodhouse Lane.
Town: Leeds.
Postal Code: LS2 9JT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Leeds
LS2 9JT Leeds

Body responsible for mediation procedures

University of Leeds

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds

VI.5)Date of dispatch of this notice:31.7.2012