Data Centre Services for EMBL Cambridge

Data Centre Services for EMBL Cambridge

EMBL-EBI is seeking new data centre capacity to host their expanding IT infrastructure.

United Kingdom-Cambridge: Data services

2013/S 222-386775

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Molecular Biology Laboratory (EMBL)
EMBL Outstation – European Bioinformatics Institute (EMBL-EBI), Hinxton
For the attention of: Manuela Menchi
CB10 1SD Cambridge
UNITED KINGDOM
Telephone: +44 1223492637
E-mail: dcc-space@ebi.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ebi.ac.uk/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA24767

Further information can be obtained from: European Molecular Biology Laboratory (EMBL-EBI)
EMBL Outstation European Bioinformatics Institute (EMBL-EBI), Hinxton
For the attention of: Manuela Menchi
CB10 1SD Cambridge
UNITED KINGDOM
Telephone: +44 1223492637
E-mail: dcc-space@ebi.ac.uk
Internet address: http://www.ebi.ac.uk/dcc-space

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Molecular Biology Laboratory (EMBL-EBI)
EMBL Outstation European Bioinformatics Institute (EMBL-EBI), Hinxton
For the attention of: Manuela Menchi
CB10 1SD Cambridge
UNITED KINGDOM
Telephone: +44 1223492637
E-mail: dcc-space@ebi.ac.uk
Internet address: http://www.ebi.ac.uk/dcc-space

Tenders or requests to participate must be sent to: European Molecular Biology Laboratory (EMBL-EBI)
EMBL Outstation European Bioinformatics Institute (EMBL-EBI), Hinxton
For the attention of: Manuela Menchi
CB10 1SD Cambridge
UNITED KINGDOM
Telephone: +44 1223492637
E-mail: dcc-space@ebi.ac.uk
Internet address: http://www.ebi.ac.uk/dcc-space

I.2)Type of the contracting authority

Other
I.3)Main activity

Other: Bioinformatics, Science
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EMBL-EBI Data Centre Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The European Bioinformatics Institute (EBI) is a non-profit academic organisation that forms part of the European Molecular Biology Laboratory (EMBL). EMBL-EBI is a centre for research and services in bioinformatics. The Institute manages databases of biological data including nucleic acid, protein sequences and macromolecular structures. There is an ongoing, and growing, need to collect, store and curate all this information in ways that allow its efficient retrieval and exploitation by researchers.
EMBL-EBI receives more than 3.5 million web hits a day, and more than 30,000 unique users every month. The data and the vast majority of its software systems are open source, allowing the research Community to use its bioinformatics resources openly available, and without restriction.
EMBL-EBI is seeking new data centre capacity to host their expanding IT infrastructure. The data centre capacity must be carrier neutral and achieve Tier III standard or equivalent. The data centre(s) must be located within 4 hours drive (measured using AA Route planner www.theaa.com/route-planner) of EMBL EBI’s Outstation at Hinxton, Cambridgeshire to allow EMBL-EBI staff to undertake installation, maintenance and upgrade work on the IT equipment in the data centre(s). EMBL-EBI requires the provider to supply the infrastructure associated with and space for 60 racks within a highly robust and secure environment. In addition, EMBL EBI requires the flexibility to increase this requirement by up to 40 racks during the contract term.

Pre-Qualification Questionnaires will be available from 18.11.2013 at which point they can be downloaded from www.ebi.ac.uk/dcc-space or requested by emailing dcc-space@ebi.ac.uk

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=106679

II.1.6)Common procurement vocabulary (CPV)

72300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The provision of managed data centre space.
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

EMBL-EBI reserves the right to require deposits, guarantees or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of payment will be set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If tendering as a consortia, any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Particular conditions will be set out in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As set out in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A Pre-Qualification Questionnaire (PQQ) will be used to assess the capability of those candidates who register an interest in tendering for this requirement.
The ten highest scoring candidates (achieving the required thresholds for each criteria) following evaluation of the PQQs will be invited to tender. If fewer than ten candidates achieve the required thresholds for each criteria than the number of candidates invited to tender will be reduced. A minimum of five candidates will be invited to tender.
In the event that fewer than five candidates either apply or achieve the necessary threholds, EMBL EBI reserves the right to discontinue this procurement or adopt an alternative procedure.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 182-314098 of 19.9.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The EMBL-EBI is exempted from being subject to Directive 2004/18/EC of the European Parliament and Council of 31.3.2004 and as the Directive is implemented in EU member states, including in the United Kingdom under The Public Contracts Regulations 2006 (as amended). Therefore, any references or inferences that may at any time be derived from or in relation to this notice, the PQQ or any other documentation, information or material in any form relating to this procurement is or are not intended to be taken as the EMBL-EBI being other than exempt as so provided, nor that the EMBL-EBI has waived its exempted status or its privileges and immunities from jurisdiction and suit including as apply under The Agreement with the Government of The United Kingdom of Great Britain and Northern Ireland 1994 and The European Molecular Biology Laboratory (Immunities and Privileges) Order 1994.
The adherence to a particular procedure for the procurement of data centre services which may or may not follow a procurement procedure in accordance with Directive 2004/18/EC or associated legislation or regulation of any EU member state, including but not limited to The Public Contracts Regulations 2006, is on an entirely voluntary basis on the part of the EMBL-EBI. Any recipient of this notice and any person relying upon the content of this notice is not intended to proceed or otherwise assume that the EMBL-EBI is other than exempted and privileged and immune from jurisdiction and suit as previously stated.
(MT Ref:106679)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.11.2013