Data Cleaning for Department of Health

Data Cleaning for Department of Health

Provision of data collation, cleaning and analysis for children and young people improving access to psycholgical therapies (CYP IAPT) project.

UK-London: data services

2012/S 117-194033

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
80 London Road
For the attention of: PCOE
SE1 6LH London

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of data collation, cleaning and analysis for children & young people improving access to psycholgical therapies (CYP IAPT) project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

In February 2011 the Department of health published talking therapies: A four year plan of action to support no health without mental health: a cross-government mental health outcomes strategy for people of all ages. This outlined the second phase of the Improving Access to Psychological Therapies (IAPT) including plans to expand the scope to children and young people. Furthermore, the Department of Health launched the development of the children and young people’s outcomes strategy in January 2012. Mental Health is one of the four priorities within the strategy. The strategy will identify the outcomes that matter to children, young people and their families and how the system will support delivery of those outcomes.
For more information and updates on CYP IAPT go to

Children and young people’s (CYP) IAPT routine outcome monitoring system is a key deliverable within the emerging strategy. Data capture and analysis is critical to the success of the CYP IAPT project. Demonstrating the impact of the project in terms of measuring improved outcomes for children and young people will be central to determining whether or not the initial project is successful, and will determine any future roll out. The Mental Health Community as a whole will be interested in the outcomes of the project and in particular the ability to transform Child and Adolescent Mental Health Services (CAMHS) through session-by-session outcome monitoring. The project requires a specialist data management function to collate and clean the data necessary to the project, analyse and report it and support sites to roll out outcome monitoring across all services participating. Potential suppliers will need to have an extensive knowledge and understanding of the outcomes measures; how CAMHS works and the ability to work with CAMHS clinical teams to ensure the data is of good quality, including training data managers; working with Higher Education Institutions (HEIs), to train service leads, supervisors and therapists; contacting CAMHS services and where necessary visiting them to ensure that they understand how to use the system and are aware of their key role. The generation of accurate and reliable data by the various stakeholders inputting data is essential for the delivery of the contract and programme.
The aim of the children and young people’s improving access to psychological therapies project (CYP IAPT) Data Collation service is to develop a robust central data collection and analysis system to monitor outcomes of the overall IAPT project and individual sites.
The Department of Health reserves the right to discontinue the tendering process at any time and not award the contract.
This is a niche requirement and small or medium sized enterprises (SMEs) are encouraged to bid for this work or work collaboratively with other suppliers as partners or sub-contractors.
Please note that it is the authority’s view that TUPE may apply to this contract. Nevertheless, it is your responsibility to consider whether or not TUPE applies in the individual circumstances of your bid.
The contract shall run until December 2015 in phases:
Phase 1 – September to March 2013.
Phase 2 – 1.4.2013 – 31.3.2014.
Phase 3 – 1.4.2014 – 31.3.2015.
Phase 4 – 31.3.2015 – December 2015 including end of project report.
The Department is including a break clause after each phase and the contract will be subject to annual reviews based on funding and performance. Additionally the department may wish to novate the contract to another member of the health family.

II.1.6)Common procurement vocabulary (CPV)

72300000, 72314000, 72316000, 72313000, 72322000, 80500000, 85100000, 72212931, 48900000, 48983000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 350 000,00 and 480 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 31.8.2012. Completion 31.12.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company or other guarantees may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See the invitation to tender for further details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the invitation to tender for further details.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the invitation to tender for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 30.7.2012
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Department of Health reserves the right to discontinue the tendering process and not to award the contract.
— Transparency.
Potential suppliers should note that, in accordance with the Government’s policies on transparency, DH intends to publish the Invitation to Tender (ITT) document, and the text of any Contract awarded, subject to possible redactions at the discretion of DH. The terms of the proposed Contract will also permit a public sector contracting authority, awarding a contract under this Contract, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:

— Note: The following link will take you to the guidance documentation for using the Department’s BMS system (e-tendering portal).

This procurement exercise will be conducted on the DH eTendering portal at.

We call this system BMS (Business Management System).
Candidates wishing to be considered for this contract must register their Expression of Interest through the DH eTendering portal (BMS).
Registration is a simple one-step process;
The supplier must register as a company/organisation; then each employee who may undertake a tendering exercise must then register as an individual.
Once this stage is completed, it is then possible to register expression of interest for this tender.
Note: Standard BMS functionality will only acknowledge one recipient per supplier for each individual tender. If you require the tender to be seen by multiple users we suggest using a centralised e-mail address [].

Log on instructions are as follows:
Stage 1 – New suppliers.
Those who have not previously contracted with DH will first need to ensure that their company details are registered in the system.
a) Go to the link above
b) Click on ‘New Supplier’
c) Complete and send the details in the automated e-mail that appears
d) Within 3 working days, you will receive an e-mail with your login information; a unique username and password.
Note: Standard BMS functionality requires the registered e-mail address to function as individual’s username.
Post Registration.
Once registered, candidates must express interest as follows.
a) Go to the link above
b) Select ‘Login into e-Tendering System’
c) Select sourcing home page and enter Expression of Interest (ITT) number 58531 in search field provided.
d) Select radio button and click on quick link to express interest, review documentation and upload your response.
e) You must then publish your reply using the publish button.
For any support, please contact the eTendering Help-desk at 0113 254 5777.
This helpdesk is available 9:00am to 4:00pm, Monday to Friday.
Please Note: Registration on the DH secure portal is not entering onto a preferred supplier list. Registration is solely to be able to interact with the Department electronically.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice of England and Wales
WC2A 2LL London
Telephone: +44 2079476336
Internet address:
Fax: +44 2079476807

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Department of Health will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.6.2012