Data Collection and Collation Services

Data Collection and Collation Services – Data Services Tender

(a) Develop and deliver a clinical cohort identification process, employing standardised data acquisition, extraction, and processing methods and techniques that allow KSS AHSN and its members to consistently and robustly identify the patient cohorts relevant to its specified clinical cohorts.

United Kingdom-Crawley: Data collection and collation services

2014/S 190-335444

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent, Surrey and Sussex AHSN Limited
1st Floor Wentworth House, Crawley Hospital, West Green Drive
RH11 7DH Crawley
UNITED KINGDOM
Telephone: +44 00000000
Fax: +44 00000000

Internet address(es):

General address of the contracting authority: http://www.kssahsn.net/

Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk

Electronic access to information: https://commercialsolutions.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://commercialsolutions.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: a company limited by guarantee (social enterprise)

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a clinical cohort identification and clinical measures collection service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The premises of Kent Surrey Sussex Academic Health Science Network (KSS AHSN) and/or the selected supplier

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

KSS AHSN exists to bring together the best of industry, academia, health and social care in a sustainable network to spread healthcare innovation at pace and scale and deliver high quality care within a vibrant local life sciences economy.
We are a social enterprise, licensed in summer 2013, and part of a network of fifteen Academic Health Science Networks across England. We are a membership organisation working for NHS, higher education, local government and industry organisations in Kent, Surrey and Sussex. We work closely with existing networks that share members’ ambitions to improve care, with leaders and committed staff across the South East of England.
KSS AHSN is seeking to procure a service with the following objectives:
(a) Develop and deliver a clinical cohort identification process, employing standardised data acquisition, extraction, and processing methods and techniques that allow KSS AHSN and its members to consistently and robustly identify the patient cohorts relevant to its specified clinical cohorts.
(b) Develop and deliver a clinical measures collection process that will provide solutions that allow the capture, recording, processing, reporting, and dissemination of data related to the quantitative and/or qualitative measurement of clinical processes to facilitate improvement across healthcare organisations for each clinical, focus area.

II.1.6)Common procurement vocabulary (CPV)

72314000, 48614000, 72316000, 72320000, 72321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

KSS AHSN is seeking to procure a service for the provision of a clinical cohort identification and clinical measures collection service.
Additional services that may be required include, but are not limited to, professional services such as project management, implementation and deployment, training and support, the development and management of processes associated with the management of clinical records and, potentially, integration of the Service with national health and social care systems.
Bidders may propose a single product or fully-integrated multiple products that meet the requirements stated in the specification to be published with the invitation to tender.
The contract term will be 3 years (36 months) with options to extend for a maximum of 2 further years.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

a) A parent company guarantee will be required if the Contracting Authority decides accordingly.
b) Main Contractor to guarantee and be liable for the performance of its sub-contractors.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the pre-qualification questionnaire and/or invitation to tender for details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the pre-qualification questionnaire and/or invitation to tender for details.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://commercialsolutions.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Pre-Qualification Questionnaire manual.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Pre-Qualification Questionnaire manual.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As stated in the Pre-Qualification Questionnaire manual.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Kent Surrey Sussex Academic Health Science Network
1st Floor Wentworth House, Crawley Hospital, West Green Drive, West Sussex
RH11 7DH Crawley
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers.
That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.9.2014