Data Collection Programme – Department for Education

Data Collection Programme – Department for Education

The DfE is seeking to procure a consultant to provide technical quality management services as part of its 2nd condition data collection programme.

United Kingdom-Manchester: Technical support services

2020/S 032-076477

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Department for Education
Postal address: Piccadily Gate,Store Street
Town: Manchester
NUTS code: UK
Postal code: M1 2WD
Country: United Kingdom
Contact person: Vince Jubb
Telephone: +44 3700002288
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


2nd Condition Data Collection Programme – Technical Quality Manager Services

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The DfE is seeking to procure a consultant to provide technical quality management services (‘TQM’) as part of its 2nd condition data collection programme (‘CDC2’). CDC2 follows on from CDC1 (2017-2019) and the property data survey programme (2012-2014). CDC2 will collect condition and estates information on the entire school estate in England (including all publicly funded schools and FE colleges) between 2020-2025.

The DfE is also requiring Tenderers to submit a pre-priced fully developed contract variation for the collection and sharing of the DfE’s Net Capacity Assessment (‘NCA’) data, this is further detailed in II.2.4) below.

The contract is anticipated to commence in August 2020.

The estimated total value set out in II.1.5) takes account of the possibility of the predicted value of any Net Capacity Assessment (NCA) services being delivered under the contract. The estimated value of the TQM services without any NCA element is 2 750 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 4 850 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
Main site or place of performance:


II.2.4)Description of the procurement:

The DfE is undertaking a suite of procurements through which it will deliver the CDC2 programme. The first of these was the procurement of the IT solution (see OJEU notice ref: 2019/S 225-552062), which is still ongoing. The second is this procurement of a technical quality manager (‘TQM’). The third procurement relates to that of the surveying organisations (‘SOs’) to carry out surveys of the school estate. Finally, there will be a requirement to procure aerial photography services for the first tranche of CDC2 Programme schools to be surveyed.

This notice relates to the procurement of the TQM. It is expected that the procurement of the TQM and SOs will be carried out simultaneously, but the contract for the TQM shall be awarded before the contracts for the SOs.

It is anticipated that the name of the successful IT solution will be provided to tenderers participating in the invitation to tender stage (‘ITT’) of this procurement to assist with their ITT bid response in due course.

The TQM will provide technical leadership and advice to all CDC2 programme stakeholders. The TQM will also be responsible for ensuring the maintenance of standards, continuous improvement, training and quality assurance of survey provision to ensure the provision of consistent high quality data throughout the duration of the CDC2 programme. The full requirements of the TQM services are set out in the procurement documents.

It is envisaged that the initial term of the contract will be 5,5 years, with option to extend for a further period or periods of up to a maximum overall extension of 2 years. The initial term begins with an implementation period of 3 months and allows for a 3-month handover period prior to expiry (and the optional extension). This is to accommodate the 5 year CDC2 programme.

Please see procurement documents, in particular the ‘Read Me First’ document attached to the selection questionnaire guidance for further information.

Supplementary to the CDC2 programme and process, the DfE may require the TQM to take a leading role in overseeing the collection of Net Capacity Assessment (‘NCA’) data to understand the use of spaces within schools. The TQM role would ensure SOs understand the level and detail of data required to collect before commencing; and develop audit processes in conjunction with DfE and audit and quality assure the data collected.

This data is used to measure and plan school places provision. Tenderers will be required to submit a pre-priced fully developed contract variation in respect of the NCA requirement. Further details of the NCA are contained in the ITT and the procurement documents. The ITT will request information on how the TQM could support the collection of room level data to facilitate the DfE’s NCA processes. However, it is not known at the time of issuing this Notice whether services relating to NCA will actually be commissioned under the contract. On this basis the pre-priced variation will not be evaluated.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 66
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a period or periods up to a maximum overall extension of 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract is for an initial period of 66 months (5,5 years) with an option on the part of the DfE to extend for a further period or periods of up to a maximum overall extension of 2 years.

The contract provides the authority with the ability to instruct additional services and the ability to implement the NCA pre-priced contract variation at its discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Applicants are referred to the procurement documents accompanying this OJEU Contract Notice for additional information on this procurement, how to express an interest in the contract and the deadline for doing so.

Award criteria 70 % quality & 30 % price.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 147-361966

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

1) Applicants interested in participating in this procurement are referred to the SQ and procurement documents available at which contain information on how to express interest in the contract and the deadline for doing so. Should you have any difficulties with the link supplied or require general assistance in accessing the procurement documents, please email the contact set out in this notice;

2) Applicants are specifically referred to the ‘Read Me First’ document available from the aforementioned link which provides important information regarding the intended procurement and contract;

3) HM Government requires that contracts awarded by Government Departments with a value exceeding 10 000 GBP are published online ( The DfE may use its discretion to redact information to protect key commercial interests or on prescribed grounds (see procurement documents);

4) The DfE will not be liable for any bid costs, expenditure, work or effort incurred by an applicant or bidder in proceeding or participating in this procurement, including if the procurement process is terminated or amended by the DfE.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 20794760000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The DfE will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract(s) is communicated to bidders. Bidders or applicants who are unsuccessful shall be informed by the DfE as soon as possible after the decision has been made as to the reasons why the bidder/applicant was unsuccessful.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where the contract has not been entered into, the Court may order the setting aside of the award decision or order the DfE to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the DfE to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: