Data Governance and Collaboration Tender

Data Governance and Collaboration Tender

To provide tools to support more effective management of metadata within the health and social care system.

United Kingdom-Leeds: Software package and information systems

2019/S 212-520315

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Health and Social Care Information Centre (trading as NHS Digital)
Postal address: 1 Trevelyan Square, Boar Lane
Town: Leeds
NUTS code: UK
Postal code: LS1 6AE
Country: United Kingdom
Telephone: +44 7785996889
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Metadata Management (MdM) and Data Governance and Collaboration (DG&C)

Reference number: prj 1975

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This procurement, as part of a larger initiative, as outlined within the selection questionnaire documentation on Bravo, is required to provide tools to support more effective management of metadata within the health and social care system, including improving the efficiency of the collection of secondary use data.

Metadata management (MdM) – core component that collates and stores the metadata required to define and identify sources of reusable data. Data governance and collaboration (DG&C) system – used to collaborate upon and govern decisions pertaining to the definition of metadata.

II.1.5)Estimated total value

Value excluding VAT: 7 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Metadata management (MdM) will deal with streamlining and organising all of the metadata. Whilst the data governance and collaboration (DG&C) Tool allows for the whole architecture and systems that allow for that metadata to flow through a structured governance process, allowing for interorganisational collaboration across the health and care sector. More info can be found, on the health and care sector here

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

The selection questionnaire (SQ) itself shall contain the details around the shortlisting criteria, which shall be applied to evaluate which suppliers will qualify to the invitation to tender (ITT) stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The decision on whether to permit variant bids and the rules and requirements for variant bids, for this procurement, will be set out in the ITT.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the NHS Digital tender and contractual documentation to be supplied via the Bravo webportal.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per the NHS Digital tender and contractual documentation to be supplied via the Bravo webportal.

Minimum level(s) of standards possibly required:

As per the NHS Digital tender and contractual documentation to be supplied via the Bravo webportal.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per the NHS Digital tender and contractual documentation to be supplied via the Bravo webportal.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 239-545971

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/12/2019
Local time: 23:59

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/12/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Suppliers should bear in mind when responding that NHS Digital requires that any eventual contract will enable other organisations across the health and social care system to purchase licences/subscriptions in their own right (in addition to the licences/subscriptions that NHS Digital purchases for its own needs).

The following link is provided to a UK Government website which provides a vision of the health and social care system.

The full list of organisations and associated bodies can be found within the selection questionnaire.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Health and Social Care Information Centre
Postal address: Trevelyan Square
Town: Leeds
Postal code: LS1 6AE
Country: United Kingdom
Telephone: +44 7785996889
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of a contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: