Data Network Management and Support Services

Data Network Management and Support Services

Northern Ireland, Public Sector, Shared Data Centre.

United Kingdom-Belfast: Data Network Management and upport Services

2014/S 189-333943

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Enterprise Shared Services, Craigantlet Buildings, Stoney Road
For the attention of: Brian Steen
BT4 3SX Belfast
UNITED KINGDOM
Telephone: +44 2890816465
E-mail: brian.steen@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/enterprise-shared-services.htm

Address of the buyer profile: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department of Finance and Personnel NI

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Northern Ireland, Public Sector, Shared Data Centre.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK — Northern Ireland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The NI Public Sector SDC Project is addressing the needs for a secure facility that can be used to house various systems owned by the public sector. Specifically the current stakeholder group comprises organisations already fully committed to the project, being the following Phase 1 organisations, whereas the Phase 2 organisations identified below may opt to use this contract at a later stage:
— Phase 1 (procured and priced as part of this Procurement) – NICS Departments (including DFP as the contracting party on behalf of all organisations), BSO and Translink; and
— Phase 2 (procured and a mechanism for pricing established as part of this Procurement should such organisations ascribe to this contract at a later stage) – Other public sector organisations such as Annex 1 bodies as detailed in the Northern Ireland Public Procurement Policy (see link below and listed in Annex C of this PIM) and specifically, but without limitation, the Police Service of Northern Ireland (PSNI), NI Education organisations and Public Health Bodies may participate in Phase 2. Local Councils in Northern Ireland may also participate in this phase.

Annex 1 bodies:http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/ni_procurement_policy_version_11_annex_a_-_august_2014.pdf

The Public Sector requirements for future data centre services, coupled with pressures elsewhere in the NI public sector and the UK Government’s recognition of the need to consolidate and reduce Data Centre provision, drives the project to consolidate for potential cost savings across the NI public sector. As above this is to be approached in a phased way with some of the largest NI public sector organisations NICS, BSO and Translink) acting as anchor tenants. These organisations have reviewed their options for the future provision of data centre services and are convinced of the substantial benefits of a shared approach.

II.1.6)Common procurement vocabulary (CPV)

72315000, 72317000, 72315100, 72322000, 72315200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As stated at 11.1.5 above:
Phase 1 — (procured and priced as part of this Procurement)
Phase 1 being the definite requirements for 3 anchor clients, BSO IT Assist and Translink. These requirements have been articulated in terms of rack space, power and facility requirements. Phase 1 has been scoped to represent approximately 50% of the total public sector IT Data Centre need and equates to approx 20 000 000 GBP of estimated contract value.
Phase 2 — (procured and a mechanism for pricing established as part of this Procurement should such organisations ascribe to this contract at a later stage)
Over the next 3 to 5 years it is intended to positively encourage other public sector clients to make use of the data centre facilities provided. The environmental and power requirements of these customers are assumed to represent the other 50 % of the total requirement although no firm migration plan or timetable has currently been agreed with these stakeholders.
Financial Transactions Capital

Candidates should note that Financial Transactions Capital (FTC) funding may be made available for this project, for example, in the form of a loan or even equity to the successful contractor, should this be deemed appropriate by the Authority and subject to the relevant approvals. Further information regarding the application of FTC monies in Northern Ireland can be accessed through the following link: http://www.dfpni.gov.uk/financial-transactions-capital.

Please note that this is for information only and Candidates should seek their own legal and financial advice as appropriate.
Estimated value excluding VAT:
Range: between 20 000 000 and 70 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period is one hundred and twenty (120) months with the option to extend for up to seventy-two (72) months.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantee(s) and/or milestone payment guarantee and/or performance bonds may be required as a condition of award.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the Terms and Conditions set out in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but one member of a consortium may be required to accept prime contractor responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantee as a condition of award.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operator and/or members of the consortium must meet the requirements set out in Part 4, Regulation 23, of the Public Contracts Regulations 2006, as amended and as further described in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The economic operator for members of the consortium in aggregate must meet the requirements set out in Part 4, Regulation 24 of the Public Contract Regulations 2006, as amended and as further described in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: The economic operator and/or members of the consortium, in their expression of interest must provide the evidence as further described in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The economic operator and/or members of the consortium must meet the requirements set out in Part 4, Regulation 25, of the Public Contracts Regulations 2006, as amended and as further described in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
The economic operator and/or members of the consortium, in their expression of interest must provide the evidence as further described in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: The Authority intends to invite 3 candidates to participate in a competitive dialogue on the basis of the ranking of candidates at the pre-qualification questionnaire stage at which the criteria referred to in Part 4 of the Public Contracts Regulation 2006, as amended will be assessed and marked. The Authority reserves the right to invite more in the event of a tie.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project_16989
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

How to express an interest in this tender —
itt_23630 & pqq_2985 refer:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.
Contractors performance —
The successful Contractor’s performance on the contract will be regularly monitored. Contractors not delivering on the contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
Social clauses —
Bidders shall be cognisant of the Government’s desire to see ‘social clauses’ implemented in contracts and the Authority intends to include such clauses in this project.
Participating bodies —
In addition to the phase 1 participants — NICS Departments (including DFP as the contracting party on behalf of all organisations), BSO and Translink; Phase 2 will include other public sector organisations such as Annex 1 bodies as detailed in the Northern Ireland Public Procurement Policy and specifically, but without limitation, the Police Service of Northern Ireland (PSNI), NI Education organisations and Public Health Bodies may participate in Phase 2. Local Councils in Northern Ireland may also participate in this phase.

Annex 1 bodies: http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/ni_procurement_policy_version_11_annex_a_-_august_2014.pdf

Location and facilities —
The IT equipment at the two data centres will continue to be run and maintained by the existing IT staff in BSO, IT Assist and Translink. These staff need regular, frequent and unscheduled access to the IT equipment often at short notice and often outside normal business hours. Due to the important nature of the service being supported, it is envisaged that the Priority 1 fix time will be up to 2 hours including travel time and accordingly it is currently anticipated that the two data centres will be located within 45 min of the Greater Belfast area.

The Greater Belfast area for the purposes of this procurement is defined as council areas of Belfast, Antrim and Newtownabbey, North Down and Ards, Lisburn and Castlereagh by reference to the council boundary map on the DOE web site: http://www.doeni.gov.uk/reform_maps/)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of Northern Ireland.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.9.2014