Data Storage and Compute Capability Tender

Data Storage and Compute Capability Tender

To purchase the IT equipment required to create, extend and refresh, the WCDI’s data storage and compute capability.

United Kingdom-Edinburgh: Computer equipment and supplies

2019/S 237-580913

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University Of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
NUTS code: UKM75
Postal code: EH1 1HT
Country: United Kingdom
Contact person: Gemma Stenhouse
E-mail: gemma.stenhouse@ed.ac.uk
Telephone: +44 1316502508
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WCDI IT Equipment

Reference number: EC0862

II.1.2)Main CPV code

30200000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This WCDI IT equipment procurement will put in place a master contract to allow the University of Edinburgh, acting through Edinburgh Parallel Computing Centre (EPCC), to purchase the IT equipment required to create, extend and refresh, the WCDI’s data storage and compute capability.

This requirement is not divided into Lots due to the complexity of the requirement.

This procurement will be conducted via the Public Contracts Scotland — Tender portal (PCS-T). We will apply a one stage open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit means of proof before contract award. When completing the ESPD, bidders must have regard for the selection requirements detailed in Sections III and V1.3 )additional information within this OJEU notice.

II.1.5)Estimated total value

Value excluding VAT: 83 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30210000
30230000
48000000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The innovation component of the Edinburgh and South East Scotland City Region Deal is focussed on the development of a Data Driven Innovation (DDI) programme to establish the City Region as the Data Capital of Europe, attracting inward investment, fuelling entrepreneurship and supporting inclusive economic growth.

To achieve this, the DDI programme requires a powerful, high capacity, innovative and flexible data infrastructure capable of agile delivery of an expanding array of complex and bespoke data and analytical services. At the heart of this requirement, is the world class data infrastructure (WCDI), a critical enabler for the programme.

The WCDI will leverage 30 years of investments in the internationally recognised research infrastructure provided by Edinburgh Parallel Computing Centre (EPCC), the supercomputing centre at the University, and specifically the advanced computing facility (ACF), EPCC’s data centre on the outskirts of Edinburgh. WCDI represents a practical, flexible and cost-effective approach to the delivery of the diverse technological requirements of the DDI programme.

WCDI will extend the ACF, which today hosts and operates many of the UK’s national high-performance computing (HPC) and research data services. Developed since 2003, in excess of 50 000 000 GBP has been invested to date in the ACF buildings and its data centre infrastructure. It currently houses around 100 000 000 GBP of equipment including the Archer National HPC service and is a state-of-the-art facility. A key recent development is the addition of computer Room 4, a 270 rack, 6MW room which will host the WCDI equipment.

This WCDI IT equipment procurement will put in place a master contract (Schedule 5 of ITT) to allow the University of Edinburgh, acting through EPCC, to purchase the IT equipment required to create, extend and refresh, the WCDI’s data storage and compute capability. There will be an initial order placed for storage that will be written into the contract. After this initial purchase the university will continue to raise orders under the master contract, all of which shall be incorporated to become part of the master contract. The scope of what can be bought under this contract is listed below under ‘Equipment Requirements’.

Equipment requirements

As part of the Edinburgh and SE Scotland City Region Deal a significant Capital Equipment budget has been secured to implement the World Class Data Infrastructure (WCDI). Rather than spend all of this money on the first year of the 10-year DDI Programme, the spend has been profiled across the lifetime of the programme. The rationale for this approach being EPCC’s desire to build the infrastructure according to need, using a ‘building block’ approach. Such building blocks can be further observed within the Technical Requirements of the ITT (BB1 to BB9 and Data Centre Network), but can be highlighted as:

— data storage:?hot, warm?and?cold storage bricks?and?back-up?and?disaster recovery,

— scale-out VM compute infrastructure bricks for the private Cloud,

— accelerated compute servers,

— HPC, HPDA and AI infrastructure,

— cabinets and hosting infrastructure,

— networking and security,

— emerging technologies,

— software,

— installation?and support?services where requested?by the University, and

— data centre network update.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 75
Price – Weighting: 25

II.2.6)Estimated value

Value excluding VAT: 83 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

5-year contract with possible extension options at + 3 year + 2 year (5+3+2). Extension options will act as breakpoints for contract review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The University will reserve the right to purchase emerging technologies; software; and installation?and support?services where requested?by the University in-line with the ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD 4B.1.1 Statement:

Bidders will be required to have a minimum ‘general’ yearly turnover of 100 000 000 GBP for the last 3 years.

ESPD

4B.3 Statement

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

4B.4

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

— current ratio,

— quick ratio,

— debtors turnover ratio,

— return on assets,

— working capital,

— debt to equity ratio,

— gross profit ratio.

A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.

This information may be used to assess financial sustainability.

ESPD 4B.5.1 and 4B.5.2 Statement:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 10 000 000 GBP,

— professional indemnity insurance = 5 000 000 GBP,

— product liability insurance = 5 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

4B.6

Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a parent company guarantee prior to commencement of any subsequently awarded contract.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Below are summarised statements only. Bidders must refer to full statements in Section 4C of the ESPD guidance document attached PCS-T

ESPD 4C.1.2 Statement

Bidders will be required to provide 3 examples from the previous 5 years that demonstrate that they have the relevant experience to deliver the goods/services as described in Part II.2.4) of the OJEU contract notice. The examples should be of a similar nature to the current requirement.

Responses should be clearly labelled and provided in a single document attached to the response box in PCS-T.

Responses should contain the following information for each example:

— project value,

— dates,

— client contact information,

— description of project.

Below are summarised statements only. Bidders must refer to full statements in Section 4C of the ESPD guidance document attached PCS-T

Minimum level(s) of standards possibly required:

Below are summarised statements only. Bidders must refer to full statements in Section 4C Of the ESPD guidance document attacheD PCS-T

4D.1 Statement 1: Quality management

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

4D.1 Statement 2: Health and safety

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 or ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

4D.1.1 Statement 1:

If the bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following:

Equivalent, documented policy and procedures regarding quality management, endorsed by the chief executive officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above — a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.

4D.1.1 Statement 2:

If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 or ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:

Equivalent, regularly reviewed and documented policy and procedures for health and safety (H&S) management, endorsed by the chief executive officer, or equivalent. These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above –ensuring H&S effectiveness, obtaining H&S advice and assistance, training, skills and information for bidder workforce, workforce H&S qualifications, checking and reviewing H&S performance, involving workforce in planning and implementation, recording accidents/incidents and follow-up actions, ensuring bidder’s suppliers apply H&S appropriate measures, risk assessment, and coordinating with bidder’s suppliers.

ESPD 4D.2 Statement

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate

ESPD 4D.2.1 Statement

If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:

Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the chief executive, or equivalent.

These must include the following documented processes and arrangements relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above – ensuring effectiveness of measures and reducing impacts, workforce training and skills, checking and reviewing, dealing with waste, and ensuring any suppliers the bidders engages apply appropriate environmental protection measures.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/01/2020
Local time: 12:00
Place:

PCS-T

Information about authorised persons and opening procedure:

Procurement manager to open on PCS-T

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If full contract term and extensions are carried out (5+3+2) then the contract will be due for renewal in 2030.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This procurement includes additional procurement-specific yes/no mandatory award requirements which are detailed in the Technical Envelope in PCS-T and/or associated attachment. Where the Bidder does not meet the mandatory award requirements the bidder will fail the mandatory award requirements and the University reserves the right to exclude their tender without further evaluation.

Means of proof: the University will require the certificates, statements and any other means of proof as evidence of fulfilment of the selection criteria detailed in the ESPD. Should documentation not be forthcoming or satisfactory, e.g. certification out of date or incorrect certification held, the university reserves the right to disqualify any qualified bidder.

Modern Slavery Act 2015 and ILO Conventions: The University of Edinburgh is committed to protecting and respecting human rights and has a zero tolerance approach to slavery and human trafficking in all its forms. Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (ESPD section 3D). This includes obligations for certain organisations under the Modern Slavery Act 2015 (available online at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted), as well as obligations listed in Annex X of Directive 2014/24/EU

(available online at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN).

Bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations, which may include a request for the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36 000 000 GBP or over.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15090. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Requirement too complex

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

This procurement is funded by the University of Edinburgh-led Data Driven Innovation Programme (DDI), a major investment from the UK and Scottish Governments and part of the Edinburgh and South East Scotland City Region Deal (ESESCRD). All ESESCRD projects must be able to demonstrate supplier CB activity that supports the Deal’s Inclusive Growth aims. We will work closely with the winning supplier to meet these commitments, but we also aim to leverage the procurement stage to encourage deeper partnership opportunities where they are appropriate.

(SC Ref:606377).

VI.4)Procedures for review

VI.4.1)Review body

Official name: University Of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Telephone: +44 1316502508Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/12/2019