Data Validation Services for Sport England

Data Validation Services for Sport England

The services required for this procurement are closely linked to the Sports England ‘Active Places’ sports facility database.

United Kingdom-London: Data services

2015/S 052-090787

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sport England
21 Bloomsbury Street
For the attention of: Nash Sharon
WC1B 3HF London

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Grant Awarding Body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Active Places Data Validation SE630.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The services required for this procurement are closely linked to the Sports England ‘Active Places’ sports facility database. The service provider will be responsible for the content of this database, the relationships with those using this database, administering some user aspects of the system and suggesting improvements to benefit system users and deliver a more effective service. The service provider will not be responsible for developing and deploying the ‘Active Places’ system.
The qualities we seek in a provider include: a commitment to maintaining high quality, accurate and useful data; the ability to engage and persuade various sports stakeholders to own and manage the quality of their data; and flexibility in supporting evolving Sports England needs.
The services provider is expected to:
Improve information quality
— Manage and improve ‘Active Places’ site and facilities data ‘day to day’ to meet quality levels set with Sport England. Utilise data management tools to cleanse and validate this data to these quality levels.
— Assess and improve the scope of site and facilities information available to Sport England through innovative processes to find and bring new sites into the system or identify new facilities in existing sites.
— Validate and confirm a specific set of user changes, prior to posting on the system (e.g. chase and validate initial owners, new or reactivated sites, closures, etc.).
Engage with stakeholders
— Support and facilitate behaviour changes in Site Owners, National Governing Bodies (NGBs), third party clubs (e.g. British Military Fitness), commercial activities providers to become more proactive in making changes to their site information and to maintain a high level of quality and completeness.
— Provide outbound calls to sites owners, NGBs, clubs, commercial activities providers, etc. to chase and capture changes needed to maintain the quality and accuracy of their information and coordinate, check and apply batch updates for NGB’s and others who may need this service.
— Provide incoming support (service desk through phone, email etc.) for site owners, NGBs, clubs etc. explaining how to use of the system, making updates to the database and resolving issues.
Provide flexible support for ‘Active Places’ goals
— Provide pre-defined reports on calls, batch runs, communications, data quality etc. and occasional ad hoc reports as needed.
— Work with ‘Active Places’ platform provider to improve the platform and processes to deliver a more effective service for those using the platform and those managing the data.
— Adapt to demand that may be generated by specific campaigns from Sport England or their partners.
— Demonstrate the capacity to take on additional negotiated project work (e.g. to add calendar of events, new facility types or additional metrics) or support capabilities (e.g. online chat) above and beyond the contract.

If you wish to participate in this competition please go to and click on ‘view current opportunities and notices’ to participate and download PQQ documentation by 12:00 noon on 9.4.2015.

II.1.6)Common procurement vocabulary (CPV)

72300000, 72310000, 79512000, 72313000, 72314000, 79500000, 92620000, 72322000, 79510000, 72300000, 79330000, 72330000, 72319000,79300000, 72312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Sport England may seek additional work to be done outside the ‘business as usual’ requirements. These will be one-off pieces of work and will be costed separately. These may include:
— the collection of new facility, club, event or other sports related data which would then be held within the data platform. This may also include data cleansing of existing data sets as a starting point.
Estimated value excluding VAT:
Range: between 1 300 000 and 2 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Sport England reserves the right to require deposits, guarantees, bonds, insurance cover and or other forms of security cover it deems appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: