Data and Voice Network Cabling Tender

Data and Voice Network Cabling Tender

The Council has a requirement for the provision of voice and data cabling on a call off basis for the Council’s properties and, where appropriate, the removal of existing out of date networks within Council properties.

United Kingdom-Maidstone: Network cabling

2013/S 185-319540

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Matthew Raven
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 1622694472
E-mail: matthew.raven@kent.gov.uk

Internet address(es):

General address of the contracting authority: www.kent.gov.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent Business Portal
Internet address: www.kentbusinessportal.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent Business Portal
Internet address: www.kentbusinessportal.org.uk

Tenders or requests to participate must be sent to: Kent Business Portal
Internet address: www.kentbusinessportal.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Data and Voice Network Cabling.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Full details of service delivery can be found in the Invitation to Tender document. The main place of delivery is designated locations within Kent County Council’s property estate.
NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded: 800000

II.1.5)Short description of the contract or purchase(s)

Kent County Council (the Council) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of over 1bn GBP on goods and services and a population of 1.3 m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
Over the last six years Kent County Council has invested substantial amounts of time and money in upgrading its computer networks and infrastructure.
The Council has a requirement for the provision of voice and data cabling on a call off basis for the Council’s properties and, where appropriate, the removal of existing out of date networks within Council properties. Included within the Council’s requirement is the provision of network design and consultancy and the provision of some electrical wiring where this is associated with data and voice cabling works.
At present the majority of Data Cabling will consist of Cat5e/6 and above UTP cabling with single-mode, multi-mode fibre cabling between cabinets and buildings. In the newest buildings the Council has installed Cat6 Cabling. The successful tenderer must have a proven track record of designing and installing CAT6 and above cabling systems.
The Council’s properties vary greatly in size and type and the contractor should be able to provide the service in these differing environments.
Each cabling system must be designed to meet the Council’s current and future needs for connectivity for the building concerned. This will vary considerably dependant on:
— the type and age of the building.
— the Council’s ownership of the building.
— the Council’s long-term property requirements for each area and the building’s suitability to meet those changing requirements.
— the building’s design and its current Network/Voice cabling.
The Council is seeking one approved cabling contractor to install, commission and maintain all of its present, future and new cabling installations
The appointed contractor will be jointly responsible with the Council’s ICT department for the project management, installation and design of all cabling schemes, room layouts and on-site Health and Safety.
Subject to demonstration of best value the appointed contractor will be awarded all cabling contracts covering ad-hoc additional cabling small medium and large cabling projects.
The appointed contractor may also be involved in the removal of the building’s existing Data/Voice cabling at a later date once the users have been moved onto the new cabling structure. Full testing and documentation including CAD drawings will be required for such sites and the installation must be backed by an appropriate manufacturer’s guarantee of not less than 25 years.
In most of the Council’s buildings there is a single CAT5e/6 cabling structure that has been recently installed. However, in a few buildings there are legacy cabling systems encompassing a mix of cabling types.
The Council’s Wide Area Network (WAN) and the Local Area Network (LAN) in all of its buildings excluding Hospitals and Schools are managed on a day to day basis by the Council’s ICT Group.
The Council requires all new buildings or sites that are re-cabled completely to be installed with CAT6 cabling system as a minimum.
Further details of the Council’s requirement can be found in the PQQ documentation which can be found on the Kent Business Portal at www.kentbusinessportal.org.uk

In order to receive the PQQ documentation Expressions of Interest must be registered on the Kent Business Portal by:
12:00 midday 21.10.2013
PQQ responses must be received by no later than:
12:00 midday 28.10.2013.

II.1.6)Common procurement vocabulary (CPV)

32421000, 32520000, 32562300, 32572000, 32581100, 45314300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Full details of the conditions relating to the contract can be found in the PQQ documentation, which is available upon registering an expression of interest via the Kent Business Portal.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details of the conditions relating to the contract can be found in the PQQ documentation, which is available upon registering an expression of interest via the Kent Business Portal.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Full details of the conditions relating to the contract can be found in the PQQ documentation, which is available upon registering an expression of interest via the Kent Business Portal.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details of the economic and financial capacity assessment can be found in the PQQ document.
Minimum level(s) of standards possibly required: Full details of the economic and financial capacity assessment can be found in the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the technical capacity assessment can be found in the PQQ document.
Minimum level(s) of standards possibly required:
Full details of the technical capacity assessment can be found in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Applicants’ PQQ responses will be evaluated according to the criteria as published in the PQQ. The Council will rank the applicants according to their total score and anticipates that no less than five and no more than eight of the highest ranked applicants will be invited to tender for its requirements.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SS12157
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.9.2013