Database Development Tender

Database Development Tender

WOL – West Midlands Urban Traffic Control Common Database – 2013.

United Kingdom-Wolverhampton: Database and operating software development services

2013/S 175-302384

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St Peters Square
WV1 1RL Wolverhampton
UNITED KINGDOM
Telephone: +44 1902555095
E-mail: Intend@wolverhampton.gov.uk
Fax: +44 1902555095

Internet address(es):

General address of the contracting authority: www.wolverhampton.gov.uk

Address of the buyer profile: http://www.blackcountrybusiness.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Coventry City Council, Dudley Metropolitan Borough Council, Sandwell Metropolitan Borough Council, Walsall Metropolitan Borough Council, Solihull Metropolitan Borough Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

WOL – West Midlands Urban Traffic Control Common Database – 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: West Midlands.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The West Midlands Urban Traffic Control Major Scheme (WMUTC) is a 5 year DfT Funded project which is due for completion in September 2014. Under the original Scheme deliverables a Urban Traffic Management and Contol Common Database (UTMC CDB) was procured (2008) to cater for the command and control requirements of the West Midland Local Authorities (LAs), whereby this provided interoperability between operators within the West Midlands Conurbation.
The fundamental requirement for the new UTMC CDB is flexibility and usability, the proposed solution will be web based, with a user interface that is intuitive and easy to use. It will need to be future proof, with the option to be enhanced as required, and also have support for the full ten year period.
The UTMC CDB will be part of a complete hosted managed service, whereby the supplier will be responsible for the hosting, management, maintenance and support of the UTMC CDB application.
The current UTMC CDB uses an IDT Virtual Private Network (VPN) Router to communicate with VMS Signs for the purposes of message setting and status information. The new UTMC CDB will be required to interface directly to the IDT Router and this will need to be co-located with CDB in the hosted environment. In addition, the chosen supplier will need to include for maintenance and support of the IDT VPN Router for the duration of the Contract, this is included within Part 4 – Financial Submission.
Please NOTE failure to submit a proposal that is based on a Web enabled solution will deem the submission Non- Compliant.
There are two lots in this tender:
Lot 1 of the ITT will detail the system and support requirements for a UTMC CDB based on Web enabled solution.
Lot 2 of the ITT will provide a system overview of the WMTiG System and the Maintenance and Support requirements.
II.1.6)Common procurement vocabulary (CPV)

72212600, 72250000, 48600000, 48611000, 48612000, 72600000, 48610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 1 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: UTMC CDB

1)Short description

Lot 1 of the ITT will detail the system and support requirements for a UTMC CDB based on Web enabled solution.
Please Note: – failure to submit a proposal that is based on a Web enabled solution will deem the submission Non Compliant.
2)Common procurement vocabulary (CPV)

72212600, 72250000, 48600000, 48611000, 48612000, 72600000, 48610000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 800 000 and 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

For Lot1 UTMC CDB the tender will be evaluated in Four parts:
Lot1 Part 1 Mandatory Requirements, Tenderers need to be compliant with all mandatory requirements to move on to Part 2.
Lot1 Part 2 General and Desirable Requirements the formal response to the Tender requirements, this will be restricted to a maximum of 250 words per response, using an Arial 11 size font. To move on to Part 3 tenderers have to score a minimum of 75 % (15) in Part 2 General Requirements.
Lot1 Part3 UTMC CDB Product Demonstration Attendees from the Tenderer including a Product Representative and Technical Representative designated responsibility for delivering the product, and will form part of the Quality Submission mark. To move on to Part 4 tenderers have to score a minimum of 75 % (23) in Part 3.
Lot 1 Part 4 Financial Submission.
Lot No: 2 Lot title: West Midlands Transport Information Gateway (WMTIG)

1)Short description

Lot2 of the ITT will provide a system overview of the WMTiG System and the Maintenance and Support requirements.
2)Common procurement vocabulary (CPV)

72212600, 72250000, 48600000, 48611000, 48612000, 72600000, 48610000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

For Lot2 West Midlands Transport Information Gateway (WMTIG) Support the tender will be evaluated in three parts:
Lot2 Part 1 Mandatory Requirements, Tenderers need to be compliant with all mandatory requirements to move on to Part 2.
Lot2 Part 2 General Requirements the formal response to the Tender requirements, this will be restricted to a maximum of 250 words per response, using an Arial 11 size font. To move on to Part 3 tenderers have to score a minimum of 75% (45) in Part 2.
Lot 2 Part 3 Financial Submission.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details, if required, of the deposits and bonds required by the Council will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As advised in the tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As advised in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As advised in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PC409
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.10.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.10.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council reserves the right to cancel the procurement process and not to proceed with contract. The Council also reserves the right not to award a contract for parts or part of the services only. The Council will not under any circumstances reimburse any expense incurred by bidders in preparing their tender submission.
All communication is to be directed through the Black Country Tendering Portal: www.blackcountrybusiness.co.uk

To access the tender documents you will need to register at www.blackcountrybusiness.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Standstill period of ten calendar days will be observed by the Council and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.9.2013