Database Management Services General Teaching Council

Database Management Services General Teaching Council

GTCNI – Registration and Regulation Database – ‘Market Sounding Exercise‘.

United Kingdom-Belfast: Database-management system

2016/S 042-069474

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

General Teaching Council Northern Ireland
3rd Floor Albany House, 73 — 75 Great Victoria Street
Contact point(s):
BT2 7AF Belfast

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

DEL — GTCNI — Registration and Regulation Database — ‘Market Sounding Exercise‘.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

DEL — GTCNI — Registration and Regulation Database — ‘Market Sounding Exercise‘.

II.1.6)Common procurement vocabulary (CPV)

48612000, 48611000, 48610000, 48600000, 72212610, 72320000, 72321000, 72212600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council has a legislative responsibility for establishing and maintaining a register of teachers in Northern Ireland and for approval of qualifications leading to registered status. The Council’s current ‘Register of Teachers’ database is utilised to support these functions.
GTCNI is planning to undertake an exercise to procure a new Registration and Regulation database that will replace the Council’s existing database of ‘Register of Teachers’ to ensure that it meets the current and future requirements of the Council.
The planned new database that GTCNI wish to procure will position the Council’s new ‘Register and Regulation of Teachers’ as a comprehensive and robust resource for the delivery of innovative business processes for effective and efficient delivery of high-quality Council services.
In addition to the register of teachers, there may be a future requirement to deliver database functionality for the registration and regulation of Further Education (FE) lecturers, to enable the Council to meet legislative responsibilities in these areas.
The Registration and Regulation Database will enable officers to establish and maintain registration records of individuals within both the ‘Teaching’ and ‘FE’ sectors as distinct identifiable groups and provide the necessary functionality to establish and maintain ‘Regulatory Case Files’ for both sectors.
The aim is to ensure that the future service delivery model offers a high-quality, value for money service. GTCNI are seeking innovative proposals for the future service delivery model.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.3.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.3.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.3.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD Representatives.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

GTCNI wishes to establish the level of market interest to inform the procurement process.
The Market Sounding Specification and Questionnaire document sets out the objectives of the exercise, provides background information and outlines the scope of services to be provided by prospective contractors. Any submissions received in response to this exercise will not constitute any contractual agreement between the respondent and GTCNI and will not be taken into account in any future tender evaluation exercise.
The objectives of the exercise are to:
— Prevent unachievable projects from reaching Official Journal of the European Union (OJEU) stage;
— Gain initial supplier awareness, engagement and opinion, resulting in a confidence around viability of concept;
— Gain insight to the market possibilities and potential innovative solutions;
— Understand risks and issues not previously considered;
— Inform the Procurement Strategy.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: