Day Opportunities Framework Refresh – Essex County Council

Day Opportunities Framework Refresh – Essex County Council

Essex County Council is conducting a refresh of the day opportunities framework under the light touch regime.

United Kingdom-Chelmsford: Health and social work services

2019/S 241-592343

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Essex County Council
Postal address: County Hall, Market Road
Town: Chelmsford
NUTS code: UKH3
Postal code: CM1 1QH
Country: United Kingdom
Contact person: Rachel Horne
Telephone: +44 3457430430
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Day Opportunities Framework Refresh

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Essex County Council (the Council) is conducting a refresh of the day opportunities framework under the light touch regime to secure providers to deliver support for adults with disabilities/physical or sensory impairments and older people as further described in the tender documents. This service is designed to support adults through a range of purposeful activities outside their own home and seeks to increase their independence and confidence within their own community, as well as enabling a break for unpaid carers. The day opportunities service in Essex will support the Council in achieving its strategic aims in relation to the cohort of adult these services are gears towards. Providers are required to embed the Council’s ‘Good Lives Approach’, embracing the care act principles of ‘Prevent, Reduce, Delay’ and changes the dependency culture of assessing for services to an approach building upon an Adult’s assets and the support networks they have in their local communities.

II.1.5)Estimated total value

Value excluding VAT: 90 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:


II.2.4)Description of the procurement:

The services fall within ‘social and other specific services’ within the Public Contracts Regulations 2015 and the total value of the framework will exceed the current threshold. The procurement of this framework is therefore subject to and has been designed to be compliant with the ‘light touch’ regime under the Regulations. The Council’s estimates the value of this framework to be in the range of 80 000 000 GBP-90 000 000 GBP over the 4 year framework, based on current and forecast expenditure for day opportunity services. The Council is running a one stage tender process that will be open for 60 days from date this contract notice is published, for bidders to respond to the invitation to tender (ITT). The bidder is to note that the award criteria for the framework is based on 100 % quality and in order to be awarded a place on the framework it must score a ‘Pass’ on all relevant questions which would entail demonstrating that it meets all minimum quality requirements detailed in any question in the ITT. If a bidder fails to score a ‘Pass’ on any questions:

(i) the Council will, depending on the nature of the question which has been failed, be entitled but not obliged to offer the bidder a conditional award onto the framework, for example demonstrating self-cleaning on any failed criteria; or

(ii) where the Council reasonably considers that a conditional award is not appropriate, the bidder’s bid will be failed in its entirety and the bidder will not be offered a place on the framework.

The conditions relating to a compliant bid are set out in the Council’s ITT and the bidder guidance. No pricing information is required in the invitation to tender.

Placements will be made via a call-off procedure, with a call-off contract being awarded to a provider which represents the most economically advantageous bid i.e. lowest overall total package price (session costs plus transport costs) from compliant bids as defined in the framework agreement. Price is not the only award criterion at call-off and all criteria are stated only in the procurement documents. The Council will be entitled but not obliged to extend the duration of a call-off contract in accordance with the terms of the call-off contract.

The appointment of the provider as an approved supplier on the framework providers list has been done on the basis of the provider as an organisation and not in relation to any individual day centres or premises from which such Provider operates or may operate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 90 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will run for 4 years in accordance with the framework agreement. The Council will also re-open the framework to allow new bidders or bidders whose previous tender submission was unsuccessful to resubmit a tender to join the framework up to 3 times a year in accordance with the terms of the framework agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with Articles 56 to 58 of Directive 2014/24/EU and Regulations 56 to 58 of The Public Contracts Regulations 2015 and as set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See the form of contract supplied with the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 020-041720

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/02/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:


VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

Go reference: GO-20191212-PRO-15678951

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: