Day Service and Employment Opportunities for Adults with Learning Disabilities Shropshire

Day Service and Employment Opportunities for Adults with Learning Disabilities Shropshire

The centre currently supports 31 adults aged between 20 to 69 over five days (Monday to Friday). This equates to 104 day places over the week at present.

United Kingdom-Shrewsbury: Child daycare services

2014/S 215-380912

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shropshire Council
Shirehall, Abbey Foregate
For the attention of: Nigel Denton, Procurement Manager
SY2 6ND Shrewsbury
Telephone: +44 1743252993
Fax: +44 1743253910

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Legal & Democratic Services
Shirehall, Abbey Foregate
For the attention of: Democratic Services Manager, Legal and Democratic Services
SY2 6ND Shrewsbury
Telephone: +44 1743252993
Fax: +44 1743253910

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
Shirehall, Abbey Foregate
SY2 6ND Shrewsbury

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

EMC 024 — day service and employment opportunities at Greenacres, near Baschurch, North Shropshire for adults with learning disabilities.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Shropshire.

NUTS code UKG22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Shropshire Council is seeking a service provider to manage and develop (on its behalf) Greenacres, a rural property near Baschurch in North SY4 2JA currently offering a day service and employment opportunities for 31 adults with learning disabilities.
The site and service are currently owned and managed by Shropshire Council and has been in operation since the early 1990’s. The centre currently supports 31 adults aged between 20 to 69 over five days (Monday to Friday). This equates to 104 day places over the week at present.
The Centre is well established within the local community and is a supplier of farm produce, plants and preserves to a number of outlets across Shropshire. There is scope for further development of this aspect of the service.
The Centre is staffed by a stable and experienced staff group employed by Shropshire Council and applicants should note that it is considered that the Employee ‘Transfer of Undertakings (Protection of Employment) Regulations ‘2006 (‘TUPE’) will apply to this contract. Also compliance with the provisions The Best Value Authorities Staff Transfers (Pensions) Direction 2007, in relation to the Local Government Pension Scheme (as administered by Shropshire County Pension Fund) will also be required. Applicants are advised to seek their own legal advice about the practicality of these regulations.
The Centre is run to a high standard and is highly valued by the people who use the service, their families and carers.
Shropshire Council is wishing to develop the style of service by transferring the existing service to a new provider willing to undertake both continuity of service provision in the first instance and redevelopment of the service and site into a more commercially viable operation and provide opportunities for individuals to maximise their potential to gain employment.
We would also like to see the continued expansion and diversification of the production and sales of farm produce and other related products and services.
The service in the future should provide both a therapeutic setting for individuals suited by the rural environment and a platform for those who can gain and increase accredited horticultural, animal husbandry, food production and customer service skills which will enable them to gain employment in a more open work situation.
The Council is currently facing unprecedented financial pressures and is unable to invest any additional revenue or capital in any improvements that the successful operator may wish to make to the premises. Prospective operators will therefore have to secure and provide any necessary investment to undertake any improvements. Providers are also encouraged to consider how they might seek appropriate external grant funding to further enhance and develop the service.
The Council is initially proposing, to offer a five year lease of the property at a peppercorn rent with an option to extend for a term commensurate with any extension of the service contract.
The Council is also proposing a service contract for an initial period of 5 years with the option for further extensions up to a maximum of a further 10 years at 5 yearly intervals. However under this competitive dialogue process bidders may put forward any alternative proposals or any variant to the Council’s initial proposals.
The service provider will work in accordance with the ‘Safeguarding adults: multi-agency policy and procedures for the West Midlands’
The Council wishes to maximise the social and economic impact of the proposed solution and therefore will be seeking a provider who can support volunteering, training and employment opportunities both locally and for service users, and who will actively support the local supply chain both during redevelopment of the service and during normal operation.
The Council would also be supportive of proposals which would expand the service to a wider client group.
Please note that the services covered by this contract are Part B services under the EU Procurement Directive 2004/18/EC and The Public Contract Regulations 2006. Accordingly whilst the full regulations will not apply the Council will follow a process based on the principles of transparency. The Council will treat all economic operators equally and in a non-discriminatory way.
Shropshire Council is inviting interested organisations to participate in a Competitive Dialogue Process. The Submission of the Pre-Qualification Questionnaire (PQQ) represents the first stage of the competitive dialogue process. The purpose of the competitive dialogue is to identify the solution and bidder who can best meet the Council’s needs and objectives for this project. Through this pre-qualification stage the Council will select bidders who will be short-listed and taken forward to the next stage of the process where they will be invited to submit outline proposals (ISOP). It is the Council’s intention to select up to five bidders to be issued with the ISOP (provided there are five suitably qualified Bidders at the PQQ evaluation stage).

Interested applicants should request a Pre-Qualification Questionnaire by emailing quoting reference EMC 024.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2025

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See dialogue documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See dialogue documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See dialogue documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Health and Social Care Act 2008

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Please see PQQ documentation. It is the Council’s intention to select up to 5 bidders to be issued with the invitation to submit outline proposals, provided there are five suitably qualified bidders at the pre-qualification stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EMC 024

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.12.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority reserves the right not to award a contract or to award any option(s) it so wishes. Closing date for the submission of outline solutions is 12:00 noon 17.2.2015.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section 1.1. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: