DBS e-Bulk Tender – Bristol City Council

DBS e-Bulk Tender – Bristol City Council

Bristol City Council is inviting tenders for provision of a disclosure and barring service ‘DBS’ check platform, as our current contract is expiring in December 2020.

United Kingdom-Bristol: Administrative services for business operations

2020/S 124-305233

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Bristol City Council
Postal address: City Hall, College Green
Town: Bristol
NUTS code: UKK11 Bristol, City of
Postal code: BS1 5TR
Country: United Kingdom
Contact person: Mr Cameron Graley
E-mail: cameron.graley@bristol.gov.uk
Telephone: +44 7511934675
Internet address(es):Main address: https://www.bristol.gov.uk/

Address of the buyer profile: https://www.bristol.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=f194373e-19a7-ea11-8103-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=f194373e-19a7-ea11-8103-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DBS e-Bulk tender — Bristol City Council

Reference number: DN478534

II.1.2)Main CPV code

75112000 Administrative services for business operations

II.1.3)Type of contract

Services

II.1.4)Short description:

Bristol City Council is inviting tenders for provision of a disclosure and barring service ‘DBS’ check platform, as our current contract is expiring in December 2020.

The DBS check solution currently in place is available to BCC and outside organisations for the processing of DBS checks online, as part of BCC’s statutory obligations. The current solution includes provision of an eBulk system for the processing of multiple DBS applications online, with full management information and reporting capabilities. This is supplied by an eBroker, who provides the online portal (eBulk) facility, but also countersigns our own DBS applications following Ministry of Justice and Home Office approval.

In alignment with our current service, this tender covers the provision of an eBulk platform for DBS checks, provided by an eBroker, to deliver the following:

• DBS checks for BCC staff and outside organisations (approximately 5 000 per annum), in line with standard eBulk processes;

• DBS checks for taxi drivers within BCC boundaries (1321 in 2018 and 841 in 2019). This will include the ability to bulk create accounts by the eBroker, plus the ability to customise the update notifications issued to taxi drivers;

• provide support with the DBS update service, to ensure applicants register, where required, within 28 days of certificate issue, including for taxi drivers, translators and interpreters;

• provide log-on details for DBS applications of all types and manage responses;

• eBroker capability, to enable the selected supplier to countersign our own DBS applications;

• unique website access to the eBulk portal for applicants, managers and system administrators;

• provision of raw data analysis, management information and reporting capability for managers and system administrators.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK11 Bristol, City of

II.2.4)Description of the procurement:

Bristol City Council is inviting tenders for provision of a disclosure and barring service ‘DBS’ check platform, as our current contract is expiring in December 2020.

The DBS check solution currently in place is available to BCC and outside organisations for the processing of DBS checks online, as part of BCC’s statutory obligations. The current solution includes provision of an eBulk system for the processing of multiple DBS applications online, with full management information and reporting capabilities. This is supplied by an eBroker, who provides the online portal (eBulk) facility, but also countersigns our own DBS applications following Ministry of Justice and Home Office approval.

In alignment with our current service, this tender covers the provision of an eBulk platform for DBS checks, provided by an eBroker, to deliver the following:

• DBS checks for BCC staff and outside organisations (approximately 5 000 per annum), in line with standard eBulk processes;

• DBS checks for taxi drivers within BCC boundaries (1321 in 2018 and 841 in 2019). This will include the ability to bulk create accounts by the eBroker, plus the ability to customise the update notifications issued to taxi drivers;

• provide support with the DBS update service, to ensure applicants register, where required, within 28 days of certificate issue, including for taxi drivers, translators and interpreters;

• provide log-on details for DBS applications of all types and manage responses;

• eBroker capability, to enable the selected supplier to countersign our own DBS applications;

• unique website access to the eBulk portal for applicants, managers and system administrators;

• provision of raw data analysis, management information and reporting capability for managers and system administrators.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/07/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 29/07/2020
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Bristol City Council
Town: Bristol
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/06/2020