DCEME training and training support contract

DCEME training and training support contract

This contract is for the provision of training and training support to the Contracting Authority for elements of career training and continuous professional development of armed forces personnel at the Defence College of Electro Mechanical Engineering (DCEME) schools at HMS Sultan, Arborfield and Bordon.

UK-High Wycombe: technical training services

2012/S 44-072340

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, C&C
Acquisition & Commercial TeamNimrod Building No. 3 Site
For the attention of: Mr Christopher Syers
HP14 4UE High Wycombe
Telephone: +44 1494494369
E-mail: chris.syers212@mod.uk
Fax: +44 1494494400

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

DCEME training and training support contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 24: Education and vocational education services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical training services. This contract is for the provision of training and training support to the Contracting Authority for elements of career training and continuous professional development of armed forces personnel at the Defence College of Electro Mechanical Engineering (DCEME) schools at HMS Sultan, Arborfield and Bordon. The overall requirement is to support the delivery of trained personnel to meet the operational needs of the UK armed forces as more fully described below. This contract is to be referred to as the DCEME training contract (DCEME TC).
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Detail of contract or purchases.
DCEME is one of the federated Defence Training Establishments (DTEs) and comprises:
a. Royal Naval School of Marine Engineering (RNSME) at HMS Sultan, Gosport;
b. The School of Electronic and Aeronautical Engineering (SEAE) and the REME Arms School (RAS) at Arborfield;
c. The School of Electrical and Mechanical Engineering (SEME) at Bordon;
d. The Royal Air Force No 4 School of Technical Training (4SoTT) at St Athan.
Currently, the DCEME schools are annually scheduled to deliver over 400 000 man training days (MTDs) of technical and management training to the armed forces, MOD civilian staff, and members of other International Defence Forces.
Under the Defence Technical Training Change Programme (DTTCP) plans for the future of DTEs are being developed. In July 2011 the Secretary of State for Defence announced that Defence technical training would move to Lyneham in Wiltshire, and that associated plans would be developed.
Currently, single site contracts for the delivery of training and training support services provide services to other units co-located with the DCEME schools. At HMS Sultan the Royal Naval Air Engineering Survival School (Rnaess) and the Defence Academy Nuclear Department (ND) are provided with limited training delivery and some establishment and support services. At Arborfield the current contract provides the Defence College of Aeronautical Engineering (DCAE) (Arborfield) with support services and a small element of training delivery.
The separate contracts for the delivery of training and support to training at HMS SULTAN and REME training at Arborfield and Bordon are due to expire in Jan 2014 and the Authority wishes to join together the present individual site contracts into a single contract with an initial term of 5 years plus 2 separate, one year, options (achieving a maximum term of 7 years). As a result the new service provider will, coherent with the Defence technical training change programme, be required to relocate its training and training support activities and personnel from Arborfield and Bordon to Lyneham within the term of this contract (subject to confirmation of Lyneham as the single site solution and the expected date of relocation); whilst continuing to provide training and training support at HMS Sultan. Additional elements of training delivery and support may also be added to the contract as the DTTCP develops. It should be noted that the scope of current contracts vary at each site but generally exclude activities covered by separate multi-activity contracts (MACs) such as retail & leisure, cleaning, catering, infrastructure and estates facilities management.
Expressions of interest.
Expressions of interest are invited for the delivery of training and training support at HMS SULTAN (RNSME), Arborfield (SEAE & REME AS) and Bordon (SEME) including limited assistance to the co-located schools, and for its future delivery at the selected future DTTCP training site (currently planned to be Lyneham) following relocation from Arborfield and Bordon.
Detail of requirement.
This requirement includes, but is not limited to the delivery of training covering defence and management studies, electronic, electrical, mechanical and marine engineering science, radar, control equipment, telecommunications, vehicles, weapons, small arms, metal working and elements of recovery training. It also consists of the design and development of training, training planning and scheduling of courses, support to training tasks (including but not limited to administration of technical publications, library services, clerical and administrative services except those preserved for Defence Business Services) and the delivery of equipment support to military and some civilian equipment and training assets provided by the Authority for the delivery of training. These services include the management of equipment, technical stores support and the repair, maintenance and husbandry of training equipment. The training is to deliver nationally recognised qualifications and their accreditation up to and including C&G, NVQ, modern apprenticeships, NQF/FHEQ level 5 and degrees.
Transformation, continuous improvement and rationalisation.
Bidders will also be required to submit and implement innovative and detailed proposals to transform and continuously improve the delivery of training across DCEME. This will include the use of learning technologies, compression, harmonisation, rationalisation and distribution of training courses. The effect of some of these proposals may be to reduce the man training day (MTD) volume over the term of the contract, equally urgent operational requirements (UORs) and new equipments may cause an increase in training requirement. Proposals are also invited for the transfer of additional tasks to the new service provider where they rationalise activities across the training sites and thereby deliver greater savings to the Authority. The subsequent implementation of any such proposals will be subject to value for money (VfM) and public sector comparator (PSC) assessments.
Collaborative working and flexibility.
The Authority is seeking a Contractor to work in a collaborative manner with military, MoD civil servants and other Contractor’s civilian staff in the delivery of training to armed forces personnel.
The Authority also wishes to agree flexible working arrangements that will meet the future needs of DCEME. These may include incentivisation provisions to share the benefits of joint endeavours that achieve better cost effectiveness and efficiency gains whilst improving the quality of delivery.
Proposed contracting and procurement strategy.
The proposed contract will be based on a statement of requirement which adopts an output based approach (where practicable) with key performance indicators to measure satisfactory performance. Procurement will be conducted in accordance with the Defence and Security Public Contracts Regulations 2011 under competitive negotiated procedure.
The MOD is planning to award this contract in July 2013 for commencement on 1.1.2014. Companies expressing an interest may be subject to a pre-qualification questionnaire (PQQ) from which a minimum of 3 down selected bidders will be chosen and then subsequently invited to provide full tender responses.
II.2.2)Information about options

Options: yes
Description of these options: Options to extend contract for a further 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.2.2014. Completion 31.1.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or bank guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
All information shown as being required in Sections 111.2.2 & 111.2.3 will be requested at the PQQ phase of the project.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Best qualified tenderers that meet the minimum pre-qualification standards.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk. GO Reference: GO-201231-DCB-3750313.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.3.2012