Debt Collection Agencies Required for North Lanarkshire Council

North Lanarkshire Council
Civic Centre, Windmillhill Street
For the attention of: The Executive Director Corporate Services
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698302222
Fax: +44 1698275125

Internet address(es):

General address of the contracting authority: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: North Lanarkshire Council
Floor 2, Dalziel Building
Contact point(s): Finance & Customer Services
For the attention of: Paul Docherty
ML1 1SX Motherwell
UNITED KINGDOM
Telephone: +44 1698403888
E-mail: dohertyp@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: no

Debt Recovery and Diligence Services for Local Taxation.

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: North Lanarkshire.

NUTS code UKM36

The notice involves a public contract

North Lanarkshire Council seeks to appoint a contractor/s to carry out effective Debt Recovery and Diligence measures in pursuit of Council Tax and Non Domestic Rates arrears.
The successful contractor will be firm of Messengers-at-Arms and Sheriff Officers who are commissioned to operate in the Sheriffdom of South Strathclyde, Dumfries and Galloway. The successful contractor will provide effective Diligence and Debt Recovery Action for Council Tax and Non-Domestic Rates arrears, including:
— Enforcement of Summary Warrants;
— Serving Charges for Payment;
— Debtor Tracing — place of residence and place of employment;
— Debtor Profiling to assist with the recovery process;
— Offer a variety of payment methods; and;
— Provide Debt Management and Advice throughout the recovery process.
The successful contractor will be expected to:
— Maximise the collection of sums due to the Council;
— Facilitate a co-ordinated approach to those with multiple debts due to the Council;
— Identify support and advice, where possible, throughout the recovery process; and;
— Apply best practice in the operation of debt collection.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=333753

79940000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

Variants will be accepted: no

Estimated value excluding VAT: 1 320 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

Details to be provided in the Pre-Qualification Questionnaire.

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Council on all matters relating to the contract/framework agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract/framework agreement.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Pre-Qualification Questionnaire.

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As stated in Pre-Qualification Questionnaire.

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As stated in Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: In order to progress to the Invitation to Tender stage of the tender evaluation process, tenderers will need to achieve the minimum scoring targets which are set-out in the Pre-Qualification Questionnaire.

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
As stated in Pre-Qualification Questionnaire.

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Restricted

Envisaged number of operators: 5

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

CPT-151-AT-FC-14

24.3.2015 – 12:00

10.4.2015

English.

Tenders must be returned to the Council in hard copy format only by the date and time specified in this Contract Notice. Late tenders will not be accepted. The Council reserves the right not to award any contract as a result of the procurement process initiated by this Contract Notice and in such event will not be liable for any costs incurred by any party.
(SC Ref:333753).

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum of 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.

20.2.2015