Debt Collection and Bailiff Services Tender

Debt Collection and Bailiff Services Tender

The contract will cover the receipt of debt, within the framework of agreed collection procedures, including regular reporting on actions taken and monies collected.

UK-Birmingham: bailiff services

2012/S 208-342681

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City Council, Corporate Procurement Services
PO Box 10680
For the attention of: Corporate Procurement Services
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

P75 – Provision of Debt Collection and Bailiff Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Birmingham City Council invites tenders for the provision of framework agreements for a debt collection and bailiff services.
The contract will cover the receipt of debt, within the framework of agreed collection procedures, including regular reporting on actions taken and monies collected.
Debt Collection.
A debt collection service is required to assist the Council recover debt for the overpayment of Housing Benefit, former tenancy & rent arrears and other sundry debts.
Bailiff Services.
A bailiff service is required to assist the Council recover the collection of debt for the non payment of Commercial Rent and non payment of penalty charge notices issued under the Traffic Management Act 2004.
The Council will pass cases subject to Liability Order to the appointed bailiff(s) who will be expected to levy distress and arrange the removal and sale of goods, or return the cases where distress has not been successful.
The bailiff(s) will be required to act strictly in accordance with the law governing distress for the recovery of unpaid Commercial Rent and non payment of penalty charge notices.
The Council has an Anti Poverty Strategy and a Code of Conduct for bailiffs which must be adhered to in its totality for the collection of debt by the successful contractor.
To aid nationwide coverage it is envisaged that a minimum of two companies will be appointed to service this contract for each lot.
The framework agreement is due to commence 2.4.2013 and run for a period of four years.
If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal:-.
https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the Invitation to Tender (ITT). Note that the deadline to express an interest in this opportunity is noon Monday 3.12.2012.

Your completed ITT should be returned by noon on Monday 10.12.2012 using the Supplier Portal.
For more information Mohammed Yahiah, Category Officer – Professional Services, tel. +44 1213030031 or email mohammed.yahiah@birmingham.gov.uk.

II.1.6)Common procurement vocabulary (CPV)

75242110, 79940000, 79941000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Debt Collection

1)Short description

Lot 1A.
Housing Debt – Is to service debt for the overpayments of Housing Benefits (Council owned properties) and Former Tenancy and Rent Arrear.
Lot 1B.
Shared Service Centre – Is to service debt for the Overpayment of Housing Benefits (Non Council owned properties) and Other Sundry Debts.
2)Common procurement vocabulary (CPV)

75242110, 79940000, 79941000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Bailiff Services (Civil Parking)

1)Short description

The provision of Lot 2 Bailiff Services (Civil Parking) is to assist the Council to recover debt for the non payment of penalty charge notices.
2)Common procurement vocabulary (CPV)

75242110, 79940000, 79941000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Bailiff Services Shared Service Centre

1)Short description

The provision of Lot 3 Bailiff Services (Shared Service Centre) is to assist the Council to recover debt for the non payment Commercial Rent Arrears.
2)Common procurement vocabulary (CPV)

75242110, 79940000, 79941000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
No special legal form is required but in the case of group bidders the authority requires that a prime service provider assumes primary liability for the group and that each organisation in the group accepts joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the code of practice for the elimination of Racial Discrimination and the promotion of Equality of Opportunity in Employment published by the Commission for Racial Equality. The successful tenderer will be required to participate actively in the service related economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly, tender evaluation and contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P75
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.12.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations wishing to completed for a tendering opportunity must notify the City Council of their interest no later than 1200 hours on 3.12.2012. In return organisations will be sent tender documentation which must be completed and returned no later than 10.12.2012. Tenderers will be required to supply to the authority evidence showing their economic and financial standing, technical ability including satisfactory policies and documentation for race relations, environment impact and health and safety. When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the Code of Practice for the Elimination of Racial Discrimination and the Promotion of Equality of Opportunity in Employment.
Published by the Commission for Racial Equality. Under this contract the contractor will be required to support the contracting authoritys economic and social regeneration objectives. Accordingly contract performance and conditions may relate in particular social and environmental considerations. This tender process will be conducted using BCCs e-tendering system in-tend. The portal for this system is.
https://in-tendhost.co.uk/birminghamcc. Providers must register with the system in order to access documents. Registration and use is free.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.10.2012