Decent Homes and Planned Maintenance Works

Decent Homes and Planned Maintenance Works

The London Borough of Hackney is seeking to establish a framework agreement for decent homes, major works, planned and responsive maintenance, general building works.

United Kingdom-London: Construction work

2013/S 164-284998

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
HackneyTown Hall, Mare Street
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail: procurement.admin@hackney.gov.uk

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk

Electronic access to information: http://www.hackney.gov.uk/f-tenders-828.htm

Further information can be obtained from: London Borough of Hackney
Contact point(s): Documents should be downloaded from the Internet address defined below.
UNITED KINGDOM
E-mail: P2014projectmanager@hackneyhomes.org.uk
Internet address: http://www.hackney.gov.uk/f-tenders-828.htm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: LBH c/o Hackney Homes
Hackney Homes – The Broadway Office, 2 Trederwen Road, Hackney
For the attention of: Philip Gardener
E8 4NB London
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Decent Homes, Planned and Responsive Maintenance Works
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 55 000 000 and 150 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Hackney (the Authority) is seeking to establish a framework agreement for decent homes, major works, planned and responsive maintenance, general building works encompassing internal and external building element renewals and replacements, and other associated general building works some of which will be responsive, repair and refurbishment works to major voids.
The works will be largely delivered on the basis of the established partnering model, PPC 2000 (incorporating the 2008 amendments) and some items via TPC 2005.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45331110, 45262700, 45262660, 45261900, 44221000, 45442110, 45331210, 45262650, 45251250, 45259300, 45261910, 45261920, 45000000, 45421151

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The London Borough of Hackney (the Authority) is the contracting authority for this procurement. It is the landlord of approximately 31,400 dwellings located within the borough, comprising 22,700 units of tenanted stock and 7,400 leasehold units. It is the sole shareholder of Hackney Homes, an Arms Length Management Organisation (ALMO) that is responsible under the terms of this ALMO for bringing these dwellings up to, and maintaining them at or above the current Decent Homes Standard. Hackney Homes will be managing the delivery and administration of the contracts with the successful partners on behalf of the Authority.
The works will be predominately to housing blocks and to other assets held in the Housing Revenue Account (HRA), but may include works to non-HRA assets.
The envisaged scope of works will include, but is not necessarily limited to the following:-
Security front entrance doors;
Communal fire doors and other associated fire safety works;
Kitchen and bathroom replacements and renewals;
Roof renewals;
Individual boiler and central heating replacements;
Individual property and communal window renewal;
Underpinning;
Damp remedial works;
Works to the external fabric and surrounding communal areas;
Repairs and replacement of water mains and supply including boosted water systems;
Maintenance and replacement of communal ventilation equipment;
Decoration and associated repairs to the exterior and internal communal areas of blocks and surrounding areas and within dwellings;
Internal and external thermal claddings to buildings including cavity wall insulation;
Installation and maintenance of district heating systems including combined heat and power systems and other energy efficiency measures;
Maintenance of communal boilers including repair and installation of pumps;
Testing and maintenance of dry risers;
Asbestos removal,
Major remedial works to empty (void) properties and associated works
The planned programmes of works will be largely delivered on the basis of the established partnering model, PPC 2000 (incorporating the 2008 amendments).
The companion Term Partnering Contract (TPC) 2005 will also be used for delivery of some programmes of work, mainly when one off discrete items of work are required in contrast to planned programmes of replacements or renewals.
A two stage open book process will be applied in the establishment of the framework.
The appointment of three main Framework Contractors with their own supply chain will constitute the first stage. The framework agreements entered into with the three Contractors will govern the letting of the call off contracts for the works. Call-offs will be made throughout the life of the framework agreements, including during the final year.
The second stage will involve the benchmarking of the tendered rates of the appointed Framework Contractors. This will be in order to achieve and demonstrate continuing best value throughout the contract term. The Authority wishes to build upon the joint-working and supply chain initiatives that have been developed as part of the Supply Chain Management Consortium model, requiring participants to be forward-thinking, innovative, open, honest and willing to share information, most significantly in relation to their supply chain and pricing. That approach will be essential to establishing successful long term relationships.
The appointed Tier 1 Framework Contractors will be completely contractually responsible for the assembly and management of commonly agreed multi-disciplinary supply chains comprising Tier 2 and 3 supply chain Contractors throughout the framework term. The Authority will, however, maintain performance and quality monitoring of the supply chain, working to a common price and common conditions, through a strategic alliance between the Contractors and the Authority with Hackney Homes acting as client representative for the Authority.
It is envisaged that at least 50% of the works will be allocated to the tenderer submitting the most economically advantageous bid, but with flexibility to reallocate works according to performance and other client-contingent factors.
It is estimated that the total value over the four year period of the framework will be between 55 000 000 GBP and 150 000 000 GBP. The values of the various workstream elements have been set out in a table within the pre qualification questionnaire
There is no guarantee of any minimum level of works either in aggregate or across any particular workstream.
TUPE may apply across a number of workstreams.
The Authority reserves the right not to award a framework agreement or contract or to award (a) framework agreement(s) and/or contract(s) for part or parts of the works only.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details about any deposits, guarantees, parent company guarantees, collateral warranties, and performance bonds required by the Authority will be set out in the contract documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payment arrangements will be as set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contractor(s) bidding as a consortium will be expected to assume joint and several liability within a legal entity in order to sign up to the contract(s).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this programme the Contractors (and their supply chain partners) will be required to actively participate in the achievement of social, economic and/or environmental policy objectives relating to recruitment, training and supply chain initiatives. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
Further information will be provided at a Bidders day to be held on the 17th September 2013, to which organisations submitting an expression of interest and prospective supply chain partners will be invited.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractors will be required in a Pre-Qualification Questionnaire to confirm that none of the conditions set out in Regulation 23 of the UK Public Contracts Regulations 2006 (S.I. 2006:5) apply to their organisation or expression of interest..
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Contractors will be required to complete a Pre-Qualification Questionnaire consistent with the provision of Directive 2004/18/EC and Regulation 24 of the UK Public Contracts Regulations 2006 (S.I. 2006:5). The Pre-Qualification Questionnaire is available from the address set out at section I above and must be returned by the date anticipated in section IV.3.4.
Minimum level(s) of standards possibly required: Contractors will be required to demonstrate minimum levels of financial capacity and stability consistent with the successful procurement and management of diverse multi-million improvement and maintenance programmes including the direct management of diverse supply chains in accordance with Hackney Homes’ key drivers of programming, coordination, supervision, delivery and outcomes. Full requirements will be set out in the Pre-Qualification Questionnaire and may include but not necessarily be limited to provision of financial turnover and accounts and professional indemnity cover.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Contractors will be required to complete a Pre-Qualification Questionnaire consistent with the provision of Directive 2004/18/EC and Regulation 25 of the UK Public Contracts Regulations 2006 (S.I. 2006:5). The Pre-Qualification Questionnaire is available from the address set out at section I above and must be returned by the date anticipated in section IV.3.4.
Minimum level(s) of standards possibly required:
Contractors will be required to demonstrate the technical capacity to procure and manage diverse multi-million multi-year improvement and maintenance programmes, including the direct management of diverse supply chains in accordance with the key drivers of programming, coordination, supervision, delivery and achievement of outcomes.
The Pre-Qualification Questionnaire will set out the full requirements but will include, but not be limited, to:
An evidenced track record of successfully delivering multi-million pound refurbishment programmes through the management of diverse supply chains, ideally, under a recognised construction partnering delivery model such as PPC 2000.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: This will be set out in the contract documents
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2013/HPS/056/HH.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 127-216990

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Hackney
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.8.2013