Decommissioning services

Decommissioning services

The decommissioning of the laboratory of molecular biology LMB Cambridgshire.

UK-Swindon: decommissioning services

2012/S 19-030921

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

RCUK Shared Service Centre Ltd
Polaris House North Star Ave, Wiltshire
Contact point(s): Major Projects Procurement
For the attention of: Beverly Manna
SN2 1ET Swindon
UNITED KINGDOM
E-mail: beverly.manna@ssc.rcuk.ac.uk

Internet address(es):

General address of the contracting authority: www.ssc.rcuk.ac.uk

Address of the buyer profile: www.ssc.rcuk.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Research
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The decommissioning of the laboratory of molecular biology LMB Cambridgshire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Cambridge.
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Medical Research Council (MRC) is to relocate from its existing Addenbrookes site to a new purpose-built facility in Cambridge. As part of this relocation, MRC is to vacate the existing buildings and return them to the landlord.
MRC is to remove its existing resources, equipment and materials to its new facility. However, there remains a requirement to suitably decommission the existing laboratory facilities to a condition acceptable for the landlord to take possession.
MRC requires a suitable, competent organisation to undertake this decommissioning process, as a single entity, to enable a smooth transfer of the buildings, in an agreed condition to an acceptable standard.
II.1.6)Common procurement vocabulary (CPV)

98391000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

RCUK SSC Ltd is acting on behalf of the MRC Laboratory of Molecular Biology LMB to assist them in procuring a suitable decommissioning contractor to undertake a full turn key operation.
Therefore a specialist with experience of the decommission of laboratories is being sought to undertake the extensive planning, support to lead the client, throughout the decom period of the project with the objective being the successful handover of the facility to the landlord.
The decommissioning will consist of, but is not limited to final sweep through of laboratories to catalogue and remove all remaining laboratory materials chemicals and reagents etc to a suitable point on site for collection and disposal.
Removal of remaining loose furniture and fittings to be agreed.
Removal of worn or damaged laboratory benchwork and facilities.
Decontamination-clean to worn laboratory benchwork and fume extract facilities.
Decontamination surface wash to all laboratory areas.
Full or partial soft strip to laboratory areas to remove benchwork or to take the rooms back to bare-shell status.
Removal and or decontamination of extract systems serving the buildings.
Decontamination with recorded verification that radiological areas have been suitably decontaminated.
Disposal of all materials generated from the above activities.
Record of handover of the above works with all monitoring and records as part of a hand back survey.
The works will require a dedicated project manager to undertake extensive planning and site.
Visits during the planning period. The Project manager will be responsible for liaising with the client and all necessary parties to ensure the decommission is completed within the overall programme.
The project manager will be required to be site based throughout the physical actual decommissioning period.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 7 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See pre-qualification issued to all respondents to this notice.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to priced in GBP sterling. The payment schedule will be notified in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated lead contractor with joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification issued to all respondents to this notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification issued to all respondents to this notice.
Minimum level(s) of standards possibly required: See pre-qualification issued to all respondents to this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See pre-qualification issued to all respondents to this notice.
Minimum level(s) of standards possibly required:
See pre-qualification issued to all respondents to this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Satisfactory responses to criteria set out in a pre-qualification questionnaire issued to all respondents to this Notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PR110173
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.2.2012
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate

23.2.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 13.4.2012
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
E-mail: sscltd.procurementpolicy@ssc.rcuk.ac.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will notify suppliers knocked out at RFI stage and not invited to bid why they were unsuccessful. The Contracting Authority will incorporate a minimum 10 calendar day stand still period at the point information on the Award of the Contract is communicated to tenderers. The 10 day period will be extended to 15 days from the relevant sending date when the Alcatel letter is not sent electronically. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be requested from the address in Section I.1. The Public Contracts. (Amendment) Regulations 2009 also clarify that a letter received from an unsuccessful bidder is not in itself enough to extend the legal standstill period and prevent the authority signing the contract. To do so, a bidder must actually go to Court, issue proceedings, and serve them. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) as amended by The Public Contracts (Amendment) Regulations 2009, provide for aggrieved parties who have been harmed or are at a risk of harm by breach of the rules to take action in the High Court (England Wales and Northern Ireland). The new limitation period will apply specifically where a bidder brings an ineffectiveness claim. There is a 6 month long stop period that will be shortened to 30 days where the authority has published an award notice, or where they have notified the losing bidders of their exclusion, and given proper reasons.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2012