Decoration Work

London: decoration work

Cyclical decorations and associated repairs frameworks for A2Dominion Housing Group Ltd. 2012/S 36-057886

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

A2Dominion Housing Group Ltd
Capital House, 25 Chapel Street
For the attention of: David Lingeman
NW1 5WX London
UNITED KINGDOM
Telephone: +44 2088251000

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961

Further information can be obtained from: Faithorn Farrell Timms LLP
Berwick House, 8 – 10 Knoll Rise
For the attention of: Paul Smith
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: A2Dcyclical@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Faithorn Farrell Timms LLP
Berwick House, 8 – 10 Knoll Rise
For the attention of: Jodie Wakeman
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: A2Dcyclical@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Tenders or requests to participate must be sent to: Faithorn Farrell Timms LLP
Berwick House, 8 – 10 Knoll Rise
For the attention of: Paul Smith
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: A2Dcyclical@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

A2Dominion South Limited

A2Dominion Homes Limited

A2Dominion Housing Options Limited

Kingsbridge Residential Limited

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cyclical decorations and associated repairs frameworks for A2Dominion Housing Group Ltd.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: London and the South of England.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The A2Dominion Group is a group of registered providers and provides over 34 000 homes across London, central and Southern England with thousands in development. It offers a wide range of housing options, including affordable rented, temporary, student, care and support accommodation and services, key worker accommodation, and market rent as well as homes for sale and shared ownership through its A2Dominion New Homes brand. A2D Homes Limited and A2D South Limited are the main asset holding subsidiaries of A2Domion Group Limited. A2D Housing Options Limited and Kingsbridge Residential Limited also own some of A2D’s properties.
A2D Homes Limited, A2D South Limited, A2D Housing Options Limited, Kingsbridge Residential Limited and A2Dominion Group Limited and any future group members (the Contracting Authorities) seek expressions of interest from suitably experienced and qualified Contractors to undertake and deliver their programme of cyclical decorations, estate improvements and repairs to approximately 16 500 properties within London and the South of England. The works and services for all regional areas will predominately be for cyclical decorations, estate improvements and other associated repairs.
The programme of works has been divided into five (5) geographical areas: Oxford, Staines, London, Winchester and Bromley. Economic operators may express an interest in one or more lots.
The works can include, but are not restricted to; cyclical decorations to both external and communal areas, ad-hoc window/door replacements, repairs to windows and doors, roof repairs/renewals, external pointing and brickwork/concrete/render repairs, repairs to fencing, repairs to/renewal of guttering/rainwater goods, repairs to/renewal of communal flooring, plaster repairs, landscaping and tarmac repairs.
Candidates may express an interest in one or more lots and they should indicate which lot or lots they are expressing an interest in the PQQ. It is envisaged that 10 (ten) contractors will be invited to tender per lot and it is envisaged that 5 (five) contractors will be appointed to each framework agreement. The Contracting Authorities intend to make a direct award of certain works to the first placed contractor on each framework agreement for up to two (2) years. Any other works which could be called off by the Contracting Authorities will be subject to mini competitions.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=85277.

II.1.6)Common procurement vocabulary (CPV)

45451000, 45453000, 45442180, 45261900, 45261200, 45420000, 45421100, 45262100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The A2Dominion Group wish to appoint Contractors to 5Nr Frameworks to deliver their programme of cyclical decorations, estate improvements and associated repairs to approximately 16 500 properties over the 4 year duration of the frameworks. The overall annual estimated value of the 5 lots is 4 000 000,00 GBP. Economic operators shall be aware that acceptance onto a framework agreement is not a guarantee of any work under that framework agreement. Call off contracts may last beyond the term of a framework agreement.
Estimated value excluding VAT: 16 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Lot 1 – Oxford

1)Short description

The works for the given lot will be cyclical decorations, estate improvements and associated repairs to approximately 2 900 properties within the Oxford Area.
The works can include, but are not restricted to; cyclical decorations to both external and communal areas, ad-hoc window/door replacements, repairs to windows and doors, roof repairs/renewals, external pointing and brickwork/concrete/render repairs, repairs to fencing, repairs to/renewal of guttering/rainwater goods, repairs to/renewal of communal flooring, plaster repairs, landscaping and tarmac repairs.
2)Common procurement vocabulary (CPV)

45451000, 45453000, 45442180, 45261900, 45261200, 45420000, 45262100, 45421100

3)Quantity or scope

The approximate number of estates properties per year is 725.
The estimated annual value of works is 700 000,00 GBP.
Estimated value excluding VAT: 2 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that candidates may express an interest in any number of lots.
Lot No: 2 Lot title: Lot 2 – Staines

1)Short description

The works for the given lot will be cyclical decorations, estate improvements and associated repairs to approximately 5 600 properties within the Staines Area.
The works can include, but are not restricted to; cyclical decorations to both external and communal areas, ad-hoc window/door replacements, repairs to windows and doors, roof repairs/renewals, external pointing and brickwork/concrete/render repairs, repairs to fencing, repairs to/renewal of guttering/rainwater goods, repairs to/renewal of communal flooring, plaster repairs, landscaping and tarmac repairs.
2)Common procurement vocabulary (CPV)

45451000, 45453000, 45442180, 45261900, 45261200, 45420000, 45262100, 45421100

3)Quantity or scope

The approximate number of properties per year is 1 400.
The estimated annual value of works is 1 400 000,00 GBP.
Estimated value excluding VAT: 5 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that candidates may express an interest in any number of lots.
Lot No: 3 Lot title: Lot 3 – London

1)Short description

The works for the given lot will be cyclical decorations, estate improvements and associated repairs to approximately 5 250 properties within the London Area.
The works can include, but are not restricted to; cyclical decorations to both external and communal areas, ad-hoc window/door replacements, repairs to windows and doors, roof repairs/renewals, external pointing and brickwork/concrete/render repairs, repairs to fencing, repairs to/renewal of guttering/rainwater goods, repairs to/renewal of communal flooring, plaster repairs, landscaping and tarmac repairs.
2)Common procurement vocabulary (CPV)

45451000, 45453000, 45442180, 45261900, 45261200, 45420000, 45262100, 45421100

3)Quantity or scope

The approximate number of properties per year is 1 300.
The estimated annual value of works is 1 200 000,00 GBP.
Estimated value excluding VAT: 4 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that candidates may express an interest in any number of lots.
Lot No: 4 Lot title: Lot 4 – Winchester

1)Short description

The works for the given lot will be cyclical decorations, estate improvements and associated repairs to approximately 1 000 properties within the Winchester Area.
The works can include, but are not restricted to; cyclical decorations to both external and communal areas, ad-hoc window/door replacements, repairs to windows and doors, roof repairs/renewals, external pointing and brickwork/concrete/render repairs, repairs to fencing, repairs to/renewal of guttering/rainwater goods, repairs to/renewal of communal flooring, plaster repairs, landscaping and tarmac repairs.
2)Common procurement vocabulary (CPV)

45451000, 45453000, 45261900, 45261200, 45420000, 45262100, 45421100, 45442180

3)Quantity or scope

The approximate number of properties per year is 250.
The estimated annual value of works is 225 000,00 GBP.
Estimated value excluding VAT: 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that candidates may express an interest in any number of lots.
Lot No: 5 Lot title: Lot 5 – Bromley

1)Short description

The works for the given lot will be cyclical decorations, estate improvements and associated repairs to approximately 2 000 properties within the Bromley Area.
The works can include, but are not restricted to; cyclical decorations to both external and communal areas, ad-hoc window/door replacements, repairs to windows and doors, roof repairs/renewals, external pointing and brickwork/concrete/render repairs, repairs to fencing, repairs to/renewal of guttering/rainwater goods, repairs to/renewal of communal flooring, plaster repairs, landscaping and tarmac repairs.
2)Common procurement vocabulary (CPV)

45451000, 45453000, 45442180, 45261900, 45261200, 45420000, 45262100, 45421100

3)Quantity or scope

The approximate number of properties per year is 500. The estimated annual value of works is 475 000,00 GBP.
Estimated value excluding VAT: 1 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please note that candidates may express an interest in any number of lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contracts the contractors and their supply chains will be required to participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations, to be detailed in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire for the relevant requirements.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire for all relevant requirements.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see pre-qualification questionnaire for relevant requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.3.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any framework agreement or contract at any stage of the procurement process or to award only a part or parts of any framework agreement or contract.
Candidates are to note that ALL requests for documents and any additional information must be through FFT. Candidates are requested not to contact A2Dominion direct.
For information purpose the addresses of the Contracting Authorities set out in Section I.1 and I.2 are as follows:
A2Dominion Housing Group Ltd – registered address: Capital House, 25 Chapel Street, London NW1 5WX, UNITED KINGDOM.
A2Dominion Homes Ltd – registered address: Capital House, 25 Chapel Street, London NW1 5WX, UNITED KINGDOM.
A2Dominion South Ltd – registered address: Capital House, 25 Chapel Street, London NW1 5WX, UNITED KINGDOM.
A2Dominion Housing Options Ltd – registered address: Capital House, 25 Chapel Street, London NW1 5WX, UNITED KINGDOM.
Kingsbridge Residential Ltd – registered address: Capital House, 25 Chapel Street, London NW1 5WX, UNITED KINGDOM.
(MT Ref:85277).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authorities shall comply with the requirements of regulation 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/12/EC into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebury Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:17.2.2012