Defence Internal Audit Technical Support

Defence Internal Audit Technical Support

The authority has decided that DIA should form a strategic alliance with a third party (also referred to as co sourcing) to provide technical support over, initially, a 3 year period. Part of the arrangements will be that there is transfer of knowledge and skills.

DIA External Technical Support.

UK-Glasgow: business and management consultancy services

2012/S 103-172814

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CTLB (Com), DE&S
Room 2102, Level 2, Kentigern House, 65 Brown Street
Contact point(s): CTLBCom-PSa2
For the attention of: Mr Iain McLean
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412243995
E-mail: CTLBCom-PSa2@mod.uk
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DIA External Technical Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Business and management consultancy services. Defence Internal Audit (“DIA”) embarked on a major transformation project in October 2010 with overall aim of developing a highly professional and skilled internal audit function that is valued by senior management. The transformation project has to date delivered a new audit charter, audit strategy, revised risk based audit methodology, clearer and more focussed reports, KPIs. An audit universe has also been developed. In developing the audit programme for 2012-13 DIA has taken into account the strategic and operational risks of MOD and identified a number of areas where due to lack of subject matters specialists and audit tools and techniques it is not a position to provide assurance of a high quality. The authority has decided that DIA should form a strategic alliance with a third party (also referred to as co sourcing) to provide technical support over, initially, a 3 year period. Part of the arrangements will be that there is transfer of knowledge and skills. The keys areas where technical support is required are set out below:
— Transformation projects.
— Business Continuity.
— Nuclear security.
— Cyber Security.
— Manpower planning (focussing on modelling tools).
— Financial planning.
— Equipment planning.
— Logistics (inventory management, systems development).
— Commercial (contracting and contract management).
— Portfolio, Programme and Project management including project accounting and cost assurance.
In addition technical support will also be required in to improve the internal processes in the following areas;
— Quality assurance.
— Audit tools and techniques.
— Audit management – planning and resource management.
As part of these arrangements a structured training and knowledge transfer process will be put in place to transfer skills to the in house team, Such arrangement may include:
— Technical courses on the subject matter (e.g. contract management) – what is it and what are the inherent risks.
— Training in the use of tools (contract auditing course).
— Knowledge transfer – working with an experience subject matter expert (on the job training and mentoring).
Estimated man day requirement:
2012-13: 1900 man days
2013-14: 1500 man days
2014-15: 1200 man days
II.1.6)Common procurement vocabulary (CPV)

79410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 300 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 31.7.2012. Completion 30.7.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Urgent business need.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CTLBC/1985
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

This advert is for expressions of interest only at this stage. GO Reference: GO-2012530-DCB-3959113.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

CTLB-Com, DE&S

Body responsible for mediation procedures

CTLB-Com, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

CTLB-Com, DE&S

VI.5)Date of dispatch of this notice:30.5.2012