Defra Tender for Aerial Photography

Tender for the provision of aerial photography, height data and other services.

United Kingdom-London: Digital mapping services

2013/S 225-391360

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defra
17 Nobel House
Contact point(s): https://defra.bravosolution.co.uk
For the attention of: Phil Denson
SW1P 3JR London
UNITED KINGDOM
E-mail: phil.denson@defra.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the provision of aerial photography, height data and other services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various sites throughout the UK with data being supplied directly to each body that might request it. There will be a single point of contact nominated for communication and data delivery for each body.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 4 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

DEFRA is contracting on behalf of a number of UK Government public bodies. These include (existing and future) parliamentary bodies, Ministerial and non-ministerial departments, executive agencies, executive and advisory non departmental public bodies. The agreement is for the provision of aerial photography, height data and other services to such bodies through uniform licensing arrangements.

II.1.6)Common procurement vocabulary (CPV)

71354100, 71222200, 71222100, 79961200, 71354200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – Great Britain

1)Short description

This lot covers the aerial photography, height data and other services requirements for Great Britain

2)Common procurement vocabulary (CPV)

71354100, 71222200, 71222100, 79961200, 71354200

3)Quantity or scope

Lot for Great Britain only

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Lot 2 – Northern Ireland

1)Short description

This lot covers the aerial photography, height data and other services requirements for Northern Ireland

2)Common procurement vocabulary (CPV)

71354100, 71222200, 71222100, 79961200, 71354200

3)Quantity or scope

Lot for Northern Ireland

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers’ will be assessed in accordance with Part V of the Public Contracts (Amendment) Regulations 2009 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the invitation to tender.
Powered by BravoSolution eSourcing Technology 8 / 20 Completed responses to the Pre Qualification Questionnaire and Invitation to Tender
must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.
Minimum level(s) of standards possibly required: 1. Financial statements or other information to demonstrates that the tenderer has the requisite financial capacity to provide the service. Tenderers will be required to demonstrate a minimum turnover in each of the last 2 consecutive years of: 3,000,000 GBP or equivalent in the reporting currency or equivalent proof of financial standing.
In the case of a consortium bid, the combined annual turnover of the Tenderer and the Relevant Companies in each of the last 2 consecutive years must be no less than that specified in the paragraph and above the minimum annual turnover of at least one of the parties must be no less than 1,500,000 GBP or equivalent financial performance in reporting currency or equivalent proof of financial standing.
2. Tenderers will be required, at the commencement date of the Contract, to have adequate level of relevant insurance cover in respect of all risks arising out of the Contractor’s performance of its obligations under the Contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT) which are available only at https://defra.bravosolution.co.uk

Tenderers are required in delivering the contract to comply with the Authority’s policies, strategies and standards.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

20041

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.12.2013 – 13:00

IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.1.2014 – 13:00
Place:

Foss House, York.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Two (2) representatives from Defra’s Procurement and Commercial Function.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Internet address: http://www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Economic operators are referred to the Public Contracts (Amendment) Regulations 2009 and in
particular regulations 47D and 47E which are set out as follows:
47D General time limits for starting proceedings
“(1) This regulation limits the time within which proceedings may be started where
the proceedings do not seek a declaration of ineffectiveness.
(2) Subject to paragraphs (3) and (4), such proceedings must be started promptly and
in any event within 3 months beginning with the date when grounds for starting the
proceedings first arose.
(3) Paragraph (2) does not require proceedings to be started before the end of any of
the following periods—
(a) where the proceedings relate to a decision which is sent to the economic operator
by facsimile or electronic means, 10 days beginning with—
Official name:
Postal address:
Town: Postal code: Country:
Email: Telephone:
Internet address (URL): Fax:
(i) the day after the date on which the decision is sent, if the decision is
accompanied by a summary of the reasons for the decision;
(ii) if the decision is not so accompanied, the day after the date on which the
economic operator is informed of a summary of those reasons;
(b) where the proceedings relate to a decision which is sent to the economic operator
by other means, whichever of the following periods ends first—
(i) 15 days beginning with—
(aa) the day after the date on which the decision is sent, if the decision is
accompanied by a summary of the reasons for the decision; or
(bb) if the decision is not so accompanied, the day after the date on which the
economic operator is informed of a summary of those reasons;
(ii) 10 days beginning with—
(aa) the day after the date on which the decision is received, if the decision is
accompanied by a summary of the reasons for the decision; or
(bb) if the decision is not so accompanied, the day after the date on which the
economic operator is informed of a summary of those reasons;
(c) where sub-paragraphs (a) and (b) do not apply but the decision is published, 10
days beginning with the day on which the decision is published.
(4) The Court may extend the time limits imposed by this regulation (but not the
limits imposed by regulation 47E) where the Court considers that there is a good
reason for doing so.
(5) For the purposes of this regulation, proceedings are to be regarded as started
only when the claim form is served in compliance with regulation 47F(1).
47E Special time limits for seeking a declaration of ineffectiveness (1) This
regulation limits the time within which proceedings may be started where the
proceedings seek a declaration of ineffectiveness.
(2) Such proceedings must be started—
(a) where paragraph (3) or (5) applies, within 30 days beginning with the relevant
date mentioned in that paragraph;
(b) in any other case, within 6 months beginning with the day after the date on which
the contract was entered into.
(3) This paragraph applies where a relevant contract award notice has been published
in the Official Journal, in which case the relevant date is the day after the date on
which the notice was published.
(4) For that purpose, a contract award notice is relevant if, and only if—
(a) the contract was awarded without prior publication of a contract notice; and (b)
the contract award notice includes justification of the decision of the contracting
authority to award the contract without prior publication of a contract
notice.
(5) This paragraph applies where the contracting authority has informed the economic
operator of—
(a) the conclusion of the contract; and
(b) a summary of the relevant reasons,
in which case the relevant date is the day after the date on which the economic
operator was informed of the conclusion or, if later, was informed of a summary of
the relevant reasons.
(6) In paragraph (5), “the relevant reasons” means the reasons which the economic
operator would have been entitled to receive in response to a request under
regulation 32(9).
(7) In this regulation, “contract award notice” means a notice in accordance with
regulation 31(1).
(8) For the purposes of this regulation, proceedings are to be regarded as started
only when the claim form is served in compliance with regulation 47F(1).

VI.4.3)Service from which information about the lodging of appeals may be obtained

HIgh Court
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Internet address: http://www.hmcourts-service.gov.uk

VI.5)Date of dispatch of this notice:18.11.2013