Delivering Sustainable Intensification of Agriculture in Sub-Saharan Africa

Delivering Sustainable Intensification of Agriculture in Sub-Saharan Africa

DFID (Research and Evidence Division) is seeking a Service Provider, or Consortium, to establish a new research programme on sustainable intensification of agriculture in Sub-Saharan Africa. 

United Kingdom-East Kilbride: Research and development services and related consultancy services

2014/S 183-323395

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of International Development
Abercrombie House, Eaglesham Road
East Kilbride

Further information can be obtained from: All communication and requests for information should be directly through DFID’s supplier portal

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: All communication and requests for information should be directly through DFID’s supplier portal

Tenders or requests to participate must be sent to: All communication and requests for information should be directly through DFID’s supplier portal

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Delivering Sustainable Intensification of Agriculture in Sub-Saharan Africa.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

DFID (Research and Evidence Division) is seeking a Service Provider, or Consortium, to establish a new research programme on sustainable intensification of agriculture in Sub-Saharan Africa. This programme aims to address one of the most intractable problems facing small-holder farmers in Africa — how to engage in the market economy and to deliver sustainable intensification of agriculture, that is, which avoids negative impacts on the environment. It will generate new evidence to help women and poor African smallholder farmers develop environmentally and financially sustainable enterprises and boost productivity. The research will focus on Sub-Saharan Africa, with a particular emphasis on Ethiopia, Tanzania, Ghana, Malawi, Mali and Zambia, complementing other research efforts in these regions, i.e. Africa Rising, Vital Signs and Humid Tropics. The Service Provider will be required to commission and manage competitive research grants, ensuring close links with stakeholders, decision makers and the complementary research programmes and the uptake and communications of the research outputs generated. They will ensure that research is made available and accessible to decision makers at local, national and regional levels. They will work to ensure that the knowledge and decision making tools generated by the programme are available to all investors who seek to help women and poor smallholder farmers to overcome barriers to participation in the market economy. As a minimum, the Service Provider will be expected to demonstrate extensive expertise in the management of research for development in relevant countries in Sub-Saharan Africa, and particularly in relation to research in agriculture. They should have experience in managing competitive research calls and adding value to research programmes. They should be able to provide evidence of success in communicating research outputs to stakeholders (including to policy stakeholders). The Service Provider must have a clear governance and management structure in place for the programme which is viable, feasible and represents value for money. The Service Provider will manage a grant fund of 6 500 000 GBP. The contract is scheduled to commence in March 2015 and will run for a period of 5 years until February 2020. An extension of up to 18 months may be granted subject to resources and need.

II.1.6)Common procurement vocabulary (CPV)

73000000, 73200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: DFID reserves the right to extend the contract by a further 18 months. We may also choose to scale up the grant funds.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Overall methodology/approach to the research. Weighting 35

2. Quality, composition, organisation and management of the group/team. Weighting 35

3. Commercial. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.10.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Tender documents including draft terms of reference are available in our Supplier Portal. However, only Registered Suppliers can access these documents. Details on Supplier Portal and guidance to register can be found in: Expressions of interest should be via the DFID portal, using the PQQ guidance available. Programme staff should not be contacted directly. Following assessment of PQQ, DFID will invite short-listed applicants to submit full technical and commercial proposals and inform applicants not short-listed that they are unsuccessful. The contract will span a period of around 60 months. If circumstances require further extension beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the negotiated procedure where necessary conditions can be met. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Michael Ross
DFID, Abercrombie House, Eaglesham Road
G75 8EA East Kilbride
Telephone: +44 1355843949

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: