Delivery of Furniture Leicester

Delivery of Furniture Leicester

The delivery and fitting of furniture furnishing,flooring and white goods repair replacement and maintenance.

UK-Leicester: furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2012/S 111-184333

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Advance Housing and Support
5 Faraday Court Conduit Street
Contact point(s): Furnishing Services
For the attention of: Joanne Day
LE2 0JN Leicester
UNITED KINGDOM
Telephone: +44 1162104611
E-mail: Joanne.day@advanceuk.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The delivery and fitting of furniture furnishing,flooring and white goods repair replacement and maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Advance is a Registered Social Landlord providing accomodation to people predominantly with learning difficulties or mental health problems. Advance works on a national basis and provides services to properties from Nottinghamshire to the south coast of England, and Kent through to Cornwall. Accommodation ranges from one bedroom flats through to shared housing typically accommodating three to four adults with some staff to support. There are also larger shared homes for eight or more residents where there might be staff cover on a 24 hour basis. Some of these are Registered Care Homes. The purpose of this contract is to deliver furnishing flooring and white good replacement repair and maintence services to Advance’s properties. Futher details of the properties can be found here http://www.advanceuk.org/index.asp?m=2&s=9&t=key+facts. At Advance’s sole discreation seperate contracts may be awarded for each combination of the contract arears or a contract covering all contract areas may be awarded to a single service provider. Bidders may at there option tender for an individual area a combination of areas or all areas.

II.1.6)Common procurement vocabulary (CPV)

39000000 – IA08

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To enable a swift move into Advance properties several furnishing packages have been created to reflect local offers. Advance currently delivers furnishing services to more than 500 properties and 980 customers. The annual budget for currently delivering this service is 866 040,72 GBP.
Recently Advance carried out a furnishing inventory of all the items provided to our customers and the date of purchase to create a replacement program.
The scope of this tenderis to improve the service recieved by our residents.
— a safe and consistent service,
— demonstrates value for money and look for saveing,
— improve standards in complyiance with health and safty, CRB registration & enviromental standardsh,
— improve contractor performance.
Below is a table of all lots and values.
Lot Description Area Value 4 yrs contract.
1. Furniture, Furnishings Lincolnshire, Derbyshire, Nottinghamshire, Staffordshire, Leicestershire, West Midlands, Warwickshire 461 888,37 GBP.
2. Furniture, Furnishings Rutland, Northamptonshire, Bedfordshire, Buckinghamshire, Essex, Hertfordshire, G. London, Berkshire, Surry, West Sussex, Kent, Hampshire, Oxfordshire 461 888,37 GBP.
3. Furniture, Furnishings Herefordshire, Gloucestershire, Avon, Dorset, Cornwell, Worcestershire 461 888,37 GBP.
4. White Goods Lincolnshire, Derbyshire, Nottinghamshire, Staffordshire, Leicestershire, West Midlands, Warwickshire 230 944,00 GBP.
5. White Goods Rutland, Northamptonshire, Bedfordshire, Buckinghamshire, Essex, Hertfordshire, G. London, Berkshire, Surry, West Sussex, Kent, Hampshire, Oxfordshire 230 944,00 GBP.
6. White Goods Herefordshire, Gloucestershire, Avon, Dorset, Cornwell, Worcestershire 230 944,00 GBP.
7. Flooring Lincolnshire, Derbyshire, Nottinghamshire, Staffordshire, Leicestershire, West Midlands, Warwickshire 461 888,37 GBP.
8. Flooring Rutland, Northamptonshire, Bedfordshire, Buckinghamshire, Essex, Hertfordshire, G. London, Berkshire, Surry, West Sussex, Kent, Hampshire, Oxfordshire 461 888,37 GBP.
9. Flooring Herefordshire, Gloucestershire, Avon, Dorset, Cornwell, Worcestershire 461 888,37 GBP.
Estimated value excluding VAT:
Range: between 3 000 000,00 and 3 700 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for one year with an option to extend for a further three years depending on satisfactory performance.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: LOT 1 Furniture and furnsihing

1)Short description

The delivery, fitting, repair and repalcement of furniture & furnishing.
2)Common procurement vocabulary (CPV)

39000000

3)Quantity or scope

Lincolnshire, Derbyshire, Nottinghamshire, Staffordshire, Leicestershire, West Midlands, Warwickshire.
Estimated value excluding VAT:
Range: between 400 000,00 and 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Furniture and Furnishing

1)Short description

The delivery, fitting, repair and repalcement of furniture & furnishing.
2)Common procurement vocabulary (CPV)

39000000

3)Quantity or scope

Rutland, Northamptonshire, Bedfordshire, Buckinghamshire, Essex, Hertfordshire, G. London, Berkshire, Surry, West Sussex, Kent, Hampshire, Oxfordshire.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 Furniture and Furnsihing

1)Short description

The delivery, fitting, repair and replacement of furniture & furnishing.
2)Common procurement vocabulary (CPV)

39000000

3)Quantity or scope

Herefordshire, Gloucestershire, Avon, Dorset, Cornwell, Worcestershire.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 White Goods

1)Short description

Delivery, fitting, repair and replacement of white goods.
2)Common procurement vocabulary (CPV)

39000000

3)Quantity or scope

Lincolnshire, Derbyshire, Nottinghamshire, Staffordshire, Leicestershire, West Midlands, Warwickshire.
Estimated value excluding VAT:
Range: between 2 000 000,00 and 3 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 White goods

1)Short description

The delivery, fitting repair, maintenance and replacement of white goods.
2)Common procurement vocabulary (CPV)

39000000

3)Quantity or scope

Rutland, Northamptonshire, Bedfordshire, Buckinghamshire, Essex, Hertfordshire, G. London, Berkshire, Surry, West Sussex, Kent, Hampshire, Oxfordshire.
Estimated value excluding VAT:
Range: between 2 000 000,00 and 3 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 White Goods

1)Short description

The delivery, fitting repair, maintenance and replacement of white goods.
2)Common procurement vocabulary (CPV)

39000000

3)Quantity or scope

Herefordshire, Gloucestershire, Avon, Dorset, Cornwell, Worcestershire.
Estimated value excluding VAT:
Range: between 2 000 000,00 and 3 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot 7 Flooring

1)Short description

The delivery, fitting and repair of flooring.
2)Common procurement vocabulary (CPV)

39000000 – IA08

3)Quantity or scope

Lincolnshire, Derbyshire, Nottinghamshire, Staffordshire, Leicestershire, West Midlands, Warwickshire.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lot 8 Flooring

1)Short description

The delivery, fitting and repair of flooring.
2)Common procurement vocabulary (CPV)

39000000 – IA08

3)Quantity or scope

Rutland, Northamptonshire, Bedfordshire, Buckinghamshire, Essex, Hertfordshire, G. London, Berkshire, Surry, West Sussex, Kent, Hampshire, Oxfordshire.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Lot 9 Flooring

1)Short description

The delivery, fitting and repair of flooring.
2)Common procurement vocabulary (CPV)

39000000 – IA08

3)Quantity or scope

Herefordshire, Gloucestershire, Avon, Dorset, Cornwell, Worcestershire.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any requirements together with necessary forms and undertakings will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Members of any consortium (unless tendering as a lead and sub contractor) or joint venture shall be jointly and severably liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met.
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: III.2.4) Reserved contracts
The contract is restricted to sheltered workshops.
The execution of the contract is restricted to the framework of sheltered employment programmes.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004//18/EC.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balancesheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 18
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes
Price: 25,00 GBP
Terms and method of payment: 25,00 GBP plus VAT non refunderble cheque made payable to Advance Housing and Support Ltd. Advance Housing will only accept canditates who have formally requested documentation and paid the fee required.
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Advance Housing and Support
5 farafday Court Conduite Street Leicester
LE2 0JN Leicester
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendarday standstill period at the point information on the award of the contract is communicated to tenderers. Thisperiod allows unsuccessful tenderers to seek further debriefing from the contracting authority before thecontract is entered into. Applicants have 2 working days from notification of the award decision to requestadditional debriefing and that information has to be provided a minimum of 3 working days before expiry ofthe standstill period. Such additional information should be requested from the address in section I.1 of thiscontract notice. If an appeal regarding the award of a contract has not been successfully resolved the publiccontract regulations2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harmby a breach of therules to action in the high court (England, Wales and Northern Ireland). Where a contracthas been entered into the court may order the setting aside of the award decision or order the authority toamend any document and may award damages. If the contract has been entered into the court may only awarddamages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.6.2012