Delivery of Peoples History Initiative

Delivery of Peoples History Initiative

The project will engage with at least 850 individual participants from excluded groups or communities with different historical identities and an interest in understanding and reflecting on their past with the aim of contributing to a positive future from across Northern Ireland.

United Kingdom-Belfast: Adult and other education services

2013/S 185-319465

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Social Development Northern Ireland
4th Floor Oxford House, 49-55 Chichester Street
For the attention of: Anthony Murphy
BT1 4HH Belfast
UNITED KINGDOM
Telephone: +44 2890816843
E-mail: anthony.murphy@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dsdni.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DSD – Delivery of People’s History Initiative.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DSD – Delivery of Peoples History Initiative.
II.1.6)Common procurement vocabulary (CPV)

80400000, 92500000, 79421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The tender documents set out the requirements for a service provider to deliver on the following project aims: –
Project Aims: –
The project aims to promote cross community participation in the restoration of the SS Nomadic which will contribute to peace and reconciliation. This project will address issues around sectarianism and racism and be used as a tool for engagement and learning.
The project aims to:
– enable people and communities to have a better understanding of their history,
– enable people to understand and deal positively with the past,
– enable people with different historical perspectives and identities to relate positively to each other,
– encourage excluded groups and communities to explore and present their past, and
– enable communities to use their examination of the past to reflect on the present and to plan for the future.
Project Outline and Target Beneficiaries
The PHI will facilitate cross community peace and reconciliation activities, which would include lectures, workshops, shared history courses and exhibitions to promote equality and an acceptance of cultural diversity. The project will engage with at least 850 individual participants from excluded groups or communities with different historical identities and an interest in understanding and reflecting on their past with the aim of contributing to a positive future from across Northern Ireland.
Estimated value excluding VAT: 195 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 26.11.2013. Completion 31.12.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
Minimum level(s) of standards possibly required: As per tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
Minimum Standards of Professional Ability
Key Personnel Experience
Tenderers must complete and upload the document entitled Project 10176 Technical Envelope Return Document to clearly demonstrate that nominated key personnel meet the required level of experience. Failure to demonstrate clear relevant experience will result in the immediate elimination of the tender submission.
Tenderers are required to upload their response as directed within the Qualification Envelope on eSourcingNI. Only information contained within this document will be considered when assessing the Selection Criteria.
Prospective tenderers must provide previous examples of direct relevant experience of having delivered on similar projects within the last three years. Please Note: Only projects which were awarded to the tenderer and delivered by personnel nominated to work on this project should be given.
The Service Provider must clearly identify 3 members of staff that will be responsible for delivering on this project and details of their roles and responsibilities on previous examples and their relevance to this project: –
1. The Project Manager (Lead) must demonstrate having the following experience: –
– Experience on leading and project managing at least 2 projects in the last 3 years, which must have been specific to Peace and Reconciliation/Good Relations.
2. There must be at least 2 additional team members and they must demonstrate the following experience: –
– Experience on at least 2 projects in the last 3 years, which must have been specific to Peace and Reconciliation
Please note: Tenderers should note that ‘within 3 years’ refers to within 3 years from the closing date of this tender competition.
All examples provided must include the project title, year of the project and the individual’s role within the project including the methodology used and detail on how each example is relevant to the current work as detailed in the contracts terms of reference.
Those tenders which successfully demonstrate the minimum standards of professional ability will move on to stage 2.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project_10176
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.10.2013 – 14:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 31.10.2013 – 15:01
Place:

Central Procurement Directorate (CPD)

Supplies and Services Division

Clare House

303, Airport Road West

Belfast

BT3 9ED

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD Personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): In 2009, the Department for Social Development (DSD) through its Urban Regeneration and Community Development Group, secured 2.3 million GBP of PEACE III funding to: –
1. Physically restore the SS Nomadic – the last surviving floating link to the Titanic, and;
2. Deliver a cross-community learning programme which will include Titanic/Nomadic linked history lectures, workshops, shared history courses and exhibitions, to promote equality and an acceptance of cultural diversity
While stage 1 of the programme is almost complete and significant progress has been made on stage 2, 195K GBP of the PEACE III funding is in place to complete the delivery of stage 2 – Peoples History Initiative.
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register.

– Accept the terms and conditions and click ‘continue’.
– Enter your correct business and user details.
– Note the username you chose and click ‘Save’ when complete.
– You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
– Login to the portal with the username/password.
– Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier.)
– Click on the relevant PQQ/ ITT to access the content.
– Click the ‘Express Interest’ button at the top of the page.
– This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only.)
– You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
– Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
– There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.9.2013