Dementia Pathway Service for Portsmouth City Council

Portsmouth City Council is inviting tenders from suitably qualified organisations, acting within a partnership arrangement, with one organisation serving as the lead provider, to deliver a Dementia Pathway Service.

United Kingdom-Portsmouth: Welfare services for the elderly

2015/S 149-275592

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

Electronic access to information: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Further information can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Dementia Pathway Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council, ‘the Authority’, is inviting tenders from suitably qualified organisations, acting within a partnership arrangement, with one organisation serving as the lead provider, to deliver a Dementia Pathway Service.
The Authority is targeting to have awarded the contract by 19.10.2015 with a subsequent commencement date of 1.1.2016.
The approximate annual cost of the contract is 240 000 GBP.
Contract Term: The contract period will be for 3 years with the option to extend for a further period of 1 year in increments to be agreed to a total maximum term of 4 years subject to agreement and performance of both parties.
Procurement Timetable:
Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the Authority does not intend to depart from the timetable, it reserves the right to do so at any time.
— Invitation to Tender Pack made available on InTend: 3.8.2015
— Deadline for requests for clarification: 26.8.2015
— Deadline for return of Company Reference Questionnaires: 2.9.2015
— Tender return deadline: 2.9.2015
— Start of ten day standstill period: 5.10.2015
— End of ten day standstill period: 16.10.2015
— Contract commencement: 1.1.2016

Contractors who wish to apply for this opportunity must complete and return the documentation as detailed within the Invitation to Tender accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home by the deadline stated above.

II.1.6)Common procurement vocabulary (CPV)

85311100, 85312300, 85312310, 85312320, 85312400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The aim of the service is to achieve the following objectives:
a) Improve the lives of people living with dementia;
b) Enable and re-enable People with Dementia to live well in their own home and community;
c) For Portsmouth to be recognised as a Dementia Friendly Community
The service will provide a named contact for People with Dementia and their carers who will be available to support identified and emerging needs of both during the course of the condition.
The service will provide opportunities in groups for meaningful activities for People with Dementia and carers that enable social interaction, cognitive stimulation and information to be sought and shared
The service will develop processes and information sharing protocols with primary and secondary health services to proactively ensure that People with Dementia and their carers are offered ongoing support.
The contract period will be for 3 years with the option to extend for a further period of 1 year in increments to be agreed to a total maximum term of 4 years subject to agreement and performance of both parties.
Estimated value excluding VAT:
Range: between 690 000 and 960 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract period will be for 3 years with the option to extend for a further period of 1 year in increments to be agreed to a total maximum term of 4 years subject to agreement and performance of both parties.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCA/121DSPR/15061/T

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2018.

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.7.2015