Dementia Support and Advice Services Contract North Yorkshire

The authority wishes to award a contract for the delivery of an innovative and effective dementia support and advice service.

United Kingdom-Northallerton: Health and social work services

2018/S 216-494037

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Yorkshire County Council
County Hall
Northallerton
DL7 8AD
United Kingdom
Contact person: Mr Matt Clothier
Telephone: +44 1609532074
E-mail: matt.clothier@northyorks.gov.uk
NUTS code: UKE22

Internet address(es):Main address: http://www.northyorks.gov.uk/

Address of the buyer profile: http://www.northyorks.gov.uk/

I.1)Name and addresses

Airedale, Wharfedale and Craven Clinical Commissioning Group
Millennium Business Park, Station Road, Steeton
Keighley
BD20 6RB
United Kingdom
E-mail: Awc.contracting@nhs.net
NUTS code: UKE22

Internet address(es):Main address: www.airedalewharfedalecravenccg.nhs.uk

I.1)Name and addresses

Morecambe Bay Clinical Commissioning Group
Moor Lane Mills, Moor Lane
Lancaster
LA1 1QD
United Kingdom
E-mail: info@morecambebayccg.nhs.uk
NUTS code: UKD

Internet address(es):Main address: https://www.morecambebayccg.nhs.uk/

I.1)Name and addresses

Hambleton, Richmondshire and Whitby Clinical Commissioning Group
Civic Centre, Stone Cross
Northallerton
DL6 2UU
United Kingdom
E-mail: hrwccg.hrwccgenquiries@nhs.net
NUTS code: UKE22

Internet address(es):Main address: https://www.hambletonrichmondshireandwhitbyccg.nhs.uk

I.1)Name and addresses

Harrogate and Rural District Clinical Commissioning Group
1 Grimbald Crag Court, St James Business Park
Knaresborough
HG5 8QB
United Kingdom
E-mail: hardccg.enquiries@nhs.net
NUTS code: UKE22

Internet address(es):Main address: http://www.harrogateandruraldistrictccg.nhs.uk

I.1)Name and addresses

Scarborough and Ryedale Clinical Commissioning Group
Scarborough Town Hall, St Nicholas Street
Scarborough
YO11 2HG
United Kingdom
E-mail: SCRCCG.enquiries@nhs.net
NUTS code: UKE22

Internet address(es):Main address: http://www.scarboroughryedaleccg.nhs.uk

I.1)Name and addresses

Vale of York Clinical Commissioning Group
West Offices, Station Rise
York
YO1 6GA
United Kingdom
E-mail: valeofyork.contactus@nhs.net
NUTS code: UKE

Internet address(es):Main address: http://www.valeofyorkccg.nhs.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dementia Support and Advice Services

Reference number: DN366165

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority wishes to award a contract for the delivery of an innovative and effective dementia support and advice service. The service comprises:

(a) A dementia signposting service for people living with dementia and their carers

(b) Dedicated educational sessions to support people living with dementia, carers, community groups, providers and businesses to better understand the impacts of dementia and how these can be mitigated.

(c) Working as a key strategic partner with NYCC and the North Yorkshire CCGs to deliver the principles and priorities of their dementia strategy.

This is a Social and Other Specific Services contract, as per the Public Contract Regulations 2015.

II.1.5)Estimated total value

Value excluding VAT: 3 217 594.70 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot 1 — Airedale, Wharfedale and Craven CCG and Morecombe Bay CCG Areas (within North Yorkshire)

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE22

II.2.4)Description of the procurement:

The Authority wishes to award a contract for a Dementia Support and Advice Services within the Airedale, Wharfedale and Craven CCG and Morecombe Bay CCG Areas (within North Yorkshire). The service comprises:

(a) A dementia signposting service for people living with dementia and their carers;

(c) Working as a key strategic partner with NYCC and the North Yorkshire CCGs to deliver the principles and priorities of their dementia strategy.

The Contract will be for an initial period of 4 years (1.4.2019 – 31.3.2023) with 3 options to extend for a further period of 2 years each (1.4.2023 – 31.3.2025, 1.4.2025 – 31.3.2027 and 1.4.2027 – 31.3.2029). Therefore the total possible Contract duration is ten years (4+2+2+2=10).

Tenderers should note that there is a maximum budget of 34 846.49 GBP per annum which cannot be exceeded. Tenders higher than the maximum annual contract value will not be considered.

Once the initial term of the contract period has elapsed (1.4.2019 – 31.3.2023), and subject to the contract being extended, the costs may be reviewed, at the discretion of the Authority, and capped at the Consumer Price Index for the preceding January. Please see the tender documents for full details.

This is a Social and Other Specific Services contract, as per the Public Contract Regulations 2015.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 348 464.90 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The duration of the contract will be for an initial period of 4 years (1.4.2019 – 31.3.2023) with 3 options to extend for a further period of 2 years each (1.4.2023 – 31.3.2025, 1.4.2025 – 31.3.2027 and 1.4.2027 – 31.3.2029). Therefore the total possible Contract duration is 10 years (4+2+2+2=10).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — Hambleton, Richmondshire and Whitby CCG Area

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE22

II.2.4)Description of the procurement:

The Authority wishes to award a contract for a Dementia Support and Advice Services within the Hambleton, Richmondshire and Whitby CCG Area, (“the Contract”). The service comprises:

(a) A dementia signposting service for people living with dementia and their carers;

(c) Working as a key strategic partner with NYCC and the North Yorkshire CCGs to deliver the principles and priorities of their dementia strategy.

Tenderers should note that there is a maximum budget of 73 829.03 GBP per annum which cannot be exceeded. Tenders higher than the maximum annual contract value will not be considered.

This is a Social and Other Specific Services contract, as per the Public Contract Regulations 2015.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 738 290.30 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 — Harrogate and Rural District CCG Area

Lot No: 3

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE22

II.2.4)Description of the procurement:

The Authority wishes to award a contract for a Dementia Support and Advice Services within the Harrogate and Rural District CCG Area, (“the Contract”). The service comprises:

(a) A dementia signposting service for people living with dementia and their carers;

(c) Working as a key strategic partner with NYCC and the North Yorkshire CCGs to deliver the principles and priorities of their dementia strategy.

The Contract will be for an initial period of four years (1.4.2019 – 31.3.2023) with three options to extend for a further period of two years each (1.4.2023 – 31.3.2025, 1.4.2025 – 31.3.2027 and 1.4.2027 – 31.3.2029). Therefore the total possible Contract duration is ten years (4+2+2+2=10).

Tenderers should note that there is a maximum budget of 83 856.80 GBP per annum which cannot be exceeded. Tenders higher than the maximum annual contract value will not be considered.

This is a Social and Other Specific Services contract, as per the Public Contract Regulations 2015.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 838 568.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4 — Scarborough and Ryedale CCG Area

Lot No: 4

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE22

II.2.4)Description of the procurement:

The Authority wishes to award a contract for a Dementia Support and Advice Services within the Scarborough and Ryedale CCG Area, (“the Contract”). The service comprises:

(a) A dementia signposting service for people living with dementia and their carers;

(c) Working as a key strategic partner with NYCC and the North Yorkshire CCGs to deliver the principles and priorities of their dementia strategy.

The Contract will be for an initial period of 4 years (1.4.2019 – 31.3.2023) with three options to extend for a further period of 2 years each (1.4.2023 – 31.3.2025, 1.4.2025 – 31.3.2027 and 1.4.2027 – 31.3.2029). Therefore the total possible Contract duration is 10 years (4+2+2+2=10).

Tenderers should note that there is a maximum budget of 66 658.74 GBP per annum which cannot be exceeded. Tenders higher than the maximum annual contract value will not be considered.

This is a Social and Other Specific Services contract, as per the Public Contract Regulations 2015.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 666 587.40 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 5 — Vale of York CCG Area (within North Yorkshire)

Lot No: 5

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKE22

II.2.4)Description of the procurement:

The Authority wishes to award a contract for a Dementia Support and Advice Services within the Vale of York CCG Area (within North Yorkshire), (“the Contract”). The service comprises:

(a) A dementia signposting service for people living with dementia and their carers;

(c) Working as a key strategic partner with NYCC and the North Yorkshire CCGs to deliver the principles and priorities of their dementia strategy.

The Contract will be for an initial period of four years (1.4.2019 – 31.3.2023) with 3 options to extend for a further period of 2 years each (1.4.2023 – 31.3.2025, 1.4.2025 – 31.3.2027 and 1.4.2027 – 31.3.2029). Therefore the total possible Contract duration is 10 years (4+2+2+2=10).

Tenderers should note that there is a maximum budget of 62 568.41 GBP per annum which cannot be exceeded. Tenders higher than the maximum annual contract value will not be considered.

This is a Social and Other Specific Services contract, as per the Public Contract Regulations 2015.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 80

Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 625 684.10 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/12/2018

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/12/2018

Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

To access the tender documents you must register your organisation details on the YORtender (ProContract)system at https://procontract.due-north.com/Login/by creating a user name, password and company profile. To view details of this contract, click on the Current Opportunities icon, the Opportunity should be displayed on the page; alternatively use the Opportunity Search icon to find the opportunity. In the search criteria set:

— Organisation to: North Yorkshire County Council,

— Use the ‘Contains’ search to search by key word or the contract ID: DN366165,

— Display tenders to: All,

— Matching categories to: All.

Click search and the details of this contract should be displayed.

Once you locate the tender you will need to express your interest in this tender by clicking the Register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. If you require further information, guidance or support using YORtender please visit the website link

https://www.yortender.co.uk/procontract/help.nsf/frm_banner_help?openform

Which contains an overview of the system as well as detailed guidance for registering and participating in procurement projects.

If you have specific system issues please contact the Yortender Helpdesk; tel: 0330 005 0352 or emailprocontractsuppliers@proactis.com.

VI.4)Procedures for review

VI.4.1)Review body

North Yorkshire County Council
Northallerton
DL7 8AD
United Kingdom

VI.4.2)Body responsible for mediation procedures

North Yorkshire County Council
Northallerton
DL7 8AD
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:

a) the criteria for the award of the contract;

b) the reasons for the decision;

c) the name of the economic operator to be awarded;

d) a precise statement when the standstill is expected to end.

Should additional information be required, please contact the person cited in paragraph l.1 of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI2015 No 6) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.

Any such action must be started within 30 working days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Legal Services North Yorkshire County Council
Northallerton
DL7 8AD
United Kingdom

VI.5)Date of dispatch of this notice:

06/11/2018