Demolition of former Runwell Hospital Site, Wickford, Essex.
Reference number: HCAP12099
Deadline date: 02/03/2012
This deadline is for… Expressions of interest by 5pm
Contract value: £1,000,000 – £2,000,000
Location where the contract is to be carried out: RUNWELL HOSPITAL WICKFORD NEAR CHELMSFORD ESSEX
Is this suitable for smaller suppliers? Yes
Is this contract suitable for a voluntary, community and social enterprise organisations? No
Name of the buying organisation: Homes and Communities Agency
Description of the contract
The Homes and Communities is looking to appoint a contractor for the following works: Site preparation; services disconnection and protection; asbestos and other hazardous materials removal; followed by demolition of selected structures of the former hospital site. These are mostly 2-3 storey buildings of brick construction, although some residential properties and ancillary structures are part of the works. Some structures, included listed and heritage buildings, are to remain and must not be damaged under any circumstances. Grubbing up of foundations, roads, pathways and utility ducts may also be required. Production of a Site Waste Management Plan must be carried out by the contractor before the works commences. Full and detailed consideration must be given to recover, recycle, reduce and prevent wastes. A minimum amount of waste disposal is mandatory, with zero wastes being removed off-site desirable. Materials not able to be recycled to beneficial purposes must be processed to relevant standards to enable subsequent reuse on the final residential development scheme. Any holes must be recorded and infilled adequately to prevent subsequent geotechnical issues. Zero nuisance, health and safety, and environmental issues is mandatory. Full method statements and risk assessments must be produced and adhered to at all times. Full welfare provisions must be made. The site must be left in a satisfactory manner. All works will be supervised by our appointed Engineering Consultant. A separate CDM co-ordinator has also been appointed. All works must be compliant with, and approved by, these consultants. Any instruction by these consultants must be followed without question. A full scope of works will be presented to a shortlist of contractors to bid against.
How to apply
This is an initial Expression of Interest for the works. A two-stage procurement exercise will follow. Expressions of Interest to be received by 17:00 hours on Friday 2 March 2012. You will immediately be sent a PQQ. Fully completed and compliant PQQ responses must be received by 17:00 hours on Wednesday 14 March 2012. Initially, a Pre-Qualification Questionnaire must be completed and returned. This will be assessed on a technical and programme basis to produce a short list of between 5 and 10 contractors. The Homes and Communities Agency is minded to keep this to the minimum. All short listed applicants must pass our financial vetting procedures. No discussion will be entered into over the shortlisted contractors and the decision of the Homes and Communities Agency is final. The Homes and Communities Agency will inform all applicants of whether they were successful or not at this stage. Shortlisted contractors will be then be sent a full project specification, which is currently being developed by our Engineering Consultants. It will include full details of the works, limitations, and how the tender will be assessed. Shortlisted contractors will be able to visit the site during this period. This will be a strict and non-negotiable three-week tender period. Tenders of the shortlisted consultants will be assessed upon a combination of: • Performance, including on previous works of a similar nature. Referees of such work will have to be supplied and may be checked. • Quality, including risk assessments and methodologies, to undertake the works. Zero tolerance of neighbour disruption, health and safety issues, and environmental impacts will be tolerated; • Timescales, with an ability to mobilise on site and undertake the works quickly; and • Price, emphasised on value for money, although this will be balanced against the above issues. The final scope of works will outline exactly the breakdown of marks associated with each of the above elements. All bids by shortlisted contractors will be undertaken by our appointed Engineering Consultant, who may ask for clarifications. They will recommend a contractor to the Homes and Communities Agency, which the Homes and Communities Agency will consider. The Homes and Communities Agency is minded to appoint this recommended contractor, but may prefer another bidder. No discussion will be entered into over the contractor chosen to undertake the works and the decision of our Engineering Consultant and the Homes and Communities Agency is final. However, our Engineering Consultant will be able to give feedback to unsuccessful applicants. The Homes and Communities Agency retains the right not to award this piece of work to any bidder and also is not bound to accept the lowest financial bid. As part of the procurement process, the HCA needs to be satisfied that you have systems in place for managing health and safety within your business. Organisations wishing to tender for HCA contracts must be registered and assessed by a prequalification assessment scheme which is a member of SIPP (Safety Schemes in Procurement). This also applies to Non Construction companies. Registration and assessment must be in place prior to being invited to formally tender for the project or works. Further information on SIPP and details of assessment scheme members can be found on http://www.ssip.org.uk/. Contractors must be licensed by the HSE and also be members of the Asbestos Removal Contractors Association (ARCA). All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests. Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting http://www.homesandcommunities.co.uk/ethical-policies for further information.