Dental Laboratory Services for NHS Wales

Dental Laboratory Services for NHS Wales

The Health Board is seeking to appoint suitable qualified supplier(s) to provide an external service for the supply of Dental Laboratory Appliances during peak time.

UK-Cardiff: laboratory services

2012/S 127-210783

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership – Procurement on Behalf of Cardiff and Vale ULHB
Cardiff and Vale University Local Health Board, Heath Park
For the attention of: Mrs Diane Davies
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920748898
E-mail: diane.davies9@wales.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Dental Laboratory Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Health Board is seeking to appoint suitable qualified supplier(s) to provide an external service for the supply of Dental Laboratory Appliances during peak time.
The contract will require the service provider to collect and deliver dental appliances covering 3 areas: Orthodontics, Conservation and Prosthesis.
The external service is only used when the internal laboratory service is at full capacity and requires support to meet workload demands.
All prescriptions must follow the clinicians instructions accurately.
Contractor must be registered with the Medicines and Healthcare products Regulatory Agency MHRA.
All materials must be CE compliant in line with MHRA guidelines.
In line with the GDC guidelines it is a requirement that all work is completed by a duly qualified registered technicians.
Further Details are set out in the Memorandum of Information (MOI) which is available on the eSourcing Portal: www.Etenderwales.bravosolution.co.uk. Please refer to Additional Information.

Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

71900000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
II.2.2)Information about options

Options: yes
Provisional timetable for recourse to these options:
in months: 24 with option to extend for a further 24 months at the discretion of the Health Board in 12 Month Trenches (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Prosthetics

1)Short description

Vitallium Cobalt Chrome Castings and Acrylic Dentures.
2)Common procurement vocabulary (CPV)

71900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Orthodontics

1)Short description
2)Common procurement vocabulary (CPV)

71900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Conservation

1)Short description
2)Common procurement vocabulary (CPV)

71900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to request parent company guarantees of Financial Liability as set out in the Invitation to Tender (ITT) Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender (ITT) Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Non specified saved that in the case of consortia or other grouping or more than one legal entity, one party must not act as prime contractor.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

11/1709/EC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The Contracting Authority intends to use an Etendering System in this procurement exercise:
1- The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2- Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3.The Contracting Authority will not accept completed PQQ”s after the stated closing date.
4.All documents to be priced (where applicable) in sterling and all payments made in sterling.
5- All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7. Prospective suppliers should note that NHS Shared Services Partnership – Procurement Services is acting on behalf of Cardiff and Vale ULHB.
8. The authority reserves the right to award via a series of lots. The authority reserves the right to evaluate each lot as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots. Please note that the lots provided are not exhaustive, nor are any of the descriptions confirmed.
Deadline date 1.8.2012 refers to expression of interest only.
Buy4Wales Reference Number: 30842.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow, on a voluntary basis, a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful Tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional Information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.7.2012