Department for Education Accountancy Services Tender

Department for Education Accountancy Services Tender

Accountancy services are required to undertake the collation, validation, consolidation and accounting for up to 3 200 Academy Trusts.

United Kingdom-Coventry: Accounting and auditing services

2016/S 153-276980

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Education, Education Funding Agency (EFA)
Earlsdon Park, 53-55 Butts Road
United Kingdom
NUTS code: UKG33
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Accountancy Services: Accounting, data collation, validation and consolidation services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Accountancy services are required to undertake the collation, validation, consolidation and accounting for up to 3 200 Academy Trusts’ (ATs) accounts returns in order to produce the financial statements in the Sector Annual Report and Accounts (SARA) for the academic year 2015-16. This includes the provision of associated technical accounting advice and support.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

The high level activities included in the scope of this contract are:

(a) Provide accounting services capable of meeting the EFAs’ requirements;

(b) Collate submission of accounts returns from the academy trusts via EFA, by end of January 2017. These returns contain both financial and non-financial data;

(c) Follow up on outstanding accounts returns, for approximately 3 weeks after the due date, by direct enquiry with the academy trusts. It is expected that at least 15 % of the returns will be outstanding on the due date and will require chasing these academy trusts;

(d) Automated validation of submitted data and further judgement manual validation by inspection of apparent errors and inconsistencies. This includes contacting the academy trusts to confirm entries and request further information in their returns;

(e) Verification of information held by the EFA, for example revenue and capital funding, to the account returns;

(f) Post any significant technical accounting entries and other adjustments under the consolidation process as required;

(g) Substitute the academy trusts’ entries for land and buildings with values obtained independently by the EFA;

(h) Plan and deliver a review and adjustment of balances once aggregated results are available;

(i) Produce the consolidated extended trial balance and the financial statements of the SARA by end of March 2017;

(j) Work as part of the wider project, attending and contributing to various meetings including project meetings, meetings with academy trusts, the DfE and EFA programme boards, technical panels and other sector representatives;

(k) Prepare and submit audit working papers required by the National Audit Office and facilitate the audit process scheduled for early April 2017;

(l) Programme management for all aspects of the consolidation work with close liaison with EFA and departmental programme management including provision of management information and key performance indicators;

(m) Provide specialist advice, quality service and guidance to the EFA and the department when required;

(n) Produce information required for the whole of government accounts return.

A procurement of these key delivery services is required to ensure business continuity and successful reporting of the academy trusts’ financial health. The contracts will be for 1 year. This would ensure that sufficient experienced and skilled resources would be available to deliver the required services and provide expert advice.

This contract is subject to a 1 year extension, subject to the successful performance of the contract awarded supplier, availability of funding and the policy decision by the appropriate programme board.

Competitive tenders would be sort through an open procedure in-line with procurement policy and rules in order to secure a value for money solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Estimated start and end dates: 1 year from October 2016 and may extend by a further period of 12 months at the sole discretion of the contracting authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All tenders are required to pass an initial checks for compliance.

Tenders will then be evaluated to determine the most economically advantageous tender, taking into account the scope outlined in the Requirements Document, by applying both qualitative and quantitative evaluation criteria.

Estimated value including VAT: 2 000 000 GBP for 1 year (potentially up to 3 000 000 GBP if the option to extend is exercised).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the draft contract attached to the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 026-041177

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/09/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/09/2016
Local time: 10:00

Department for Education, Education Funding Agency (EFA), Earlsdon Park, 53-55 Butts Road, Coventry, CV1 3BH, United Kingdom.

Information about authorised persons and opening procedure:

Officials of the Department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Indicative timetable:

Publish Invitation to Tender (ITT): Wednesday, 10.8.2016;

Clarifications questions until 17:00, Thursday, 1.9.2016;

ITT Closes 17:00, Thursday, 8.9.2016;

ITT Evaluation including Moderation from 9.9.2016;

Award decision notified to respondents from 21.9.2016;

Standstill Period starts 21st September to 3.10.2016;

Contract Award: 4.10.2016 subject to standstill and internal governance.

VI.4)Procedures for review

VI.4.1)Review body

Department for Education
United Kingdom

VI.4.2)Body responsible for mediation procedures

Department for Education
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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