Department for Education Furniture Framework

Department for Education Furniture Framework

The DfE is procuring a Framework agreement for the supply, installation and delivery of furniture and fittings.

United Kingdom-London: School furniture

2019/S 166-406836

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Education
Sanctuary Buildings, 20, Great Smith Street
London
SW1P 3BT
United Kingdom
Contact person: Ruth Thompson
E-mail: Ruth.thompson@education.gov.uk
NUTS code: UK
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://education.app.jaggaer.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://education.app.jaggaer.com/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DfE Furniture Framework

II.1.2)Main CPV code

39160000

II.1.3)Type of contract

Services

II.1.4)Short description:

The DfE is procuring a framework agreement for the supply, installation and delivery of furniture and fittings. There are 3 separate lots; loose furniture, fitted furniture and bleacher seating. The framework agreement will appoint up to 5 suppliers per lot and suppliers are able to bid for 1, 2 or all 3 lots. This is a 4 year framework agreement.

II.1.5)Estimated total value

Value excluding VAT: 140 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: (Loose)

Lot No: 1

II.2.2)Additional CPV code(s)

39160000

II.2.3)Place of performance

NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
NUTS code: UKZ

II.2.4)Description of the procurement:

The Department for Education (DfE) direct sourcing programme is a 4 year programme with approximately 40 packages of work planned. An overarching PIN was placed in April 2019. It aims to deliver capital expenditure savings for the Priority School Building Programme (PSBP) and free schools capital. However, in addition it will also deliver savings for all schools who will also be able to access the frameworks. The very first package under this programme of work is for furniture where a PIN was placed in March 2019. Our commercial vision is to ‘drive reductions in capital expenditure by leveraging bulk buying gains, establishing long term mutually beneficial relationships and a greater visibility of true cost.’ The 2 key commercial principles driving our approach are:

1) Standardisation: we will optimise the number of component parts whilst increasing quality and VFM — focusing on whole life-cycle costs;

2) Direct sourcing: we will create frameworks available to our contractors and responsible bodies. The DfE is procuring a framework agreement for the supply, installation and delivery of furniture and fittings. There are 3 separate lots; loose furniture, fitted furniture and bleacher seating. The framework agreement will appoint a maximum of 5 suppliers per lot and suppliers are able to bid for 1, 2 or all 3 lots. This is a 4 year framework agreement.

The framework will be available to all educational establishments from primary through to further education, and special educational needs provision. The framework agreement is primarily intended for use by all centrally funded free schools and priority school building programme capital projects but all schools and FE colleges will be encouraged to call-off from this agreement.

This is a 2 stage procedure. A maximum of 8 suppliers will be taken through to the 2nd stage where a maximum of 5 suppliers will be awarded a place on each lot of the framework agreement.

We would encourage bids from consortia with 1 lead supplier. More details included in SQ and tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 55 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 (Fitted)

Lot No: 2

II.2.2)Additional CPV code(s)

39160000

II.2.3)Place of performance

NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
NUTS code: UKZ

II.2.4)Description of the procurement:

The Department for Education (DfE) direct sourcing programme is a 4 year programme with approximately 40 packages of work planned. An overarching PIN was placed in April 2019. It aims to deliver capital expenditure savings for the priority school building programme (PSBP) and free schools capital. However, in addition it will also deliver savings for all schools who will also be able to access the frameworks. The very first package under this programme of work is for furniture where a PIN was placed in March 2019. Our commercial vision is to ‘drive reductions in capital expenditure by leveraging bulk buying gains, establishing long term mutually beneficial relationships and a greater visibility of true cost.’ The 2 key commercial principles driving our approach are:

1) Standardisation: we will optimise the number of component parts whilst increasing quality and VFM — focusing on whole life-cycle costs;

2) Direct sourcing: we will create frameworks available to our contractors and responsible bodies. The DfE is procuring a framework agreement for the supply, installation and delivery of furniture and fittings. There are 3 separate lots; loose furniture, fitted furniture and bleacher seating. The framework agreement will appoint a maximum of 5 suppliers per lot and suppliers are able to bid for 1, 2 or all 3 lots. This is a 4 year framework agreement.

The framework will be available to all educational establishments from primary through to further education, and special educational needs provision. The framework agreement is primarily intended for use by all centrally funded free schools and priority school building programme capital projects but all schools and FE colleges will be encouraged to call-off from this agreement.

This is a 2 stage procedure. A maximum of 8 suppliers will be taken through to the 2nd stage where a maximum of 5 suppliers will be awarded a place on each lot of the framework agreement.

We would encourage bids from consortia with 1 lead supplier. More details included in SQ and tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 45 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: (Bleacher)

Lot No: 3

II.2.2)Additional CPV code(s)

39160000

II.2.3)Place of performance

NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
NUTS code: UKL
NUTS code: UKZ

II.2.4)Description of the procurement:

The Department for Education (DfE) direct sourcing programme is a 4 year programme with approximately 40 packages of work planned. An overarching PIN was placed in April 2019. It aims to deliver capital expenditure savings for the priority school building programme (PSBP) and free schools capital. However, in addition it will also deliver savings for all schools who will also be able to access the frameworks. The very first package under this programme of work is for furniture where a PIN was placed in March 2019. Our commercial vision is to ‘drive reductions in capital expenditure by leveraging bulk buying gains, establishing long term mutually beneficial relationships and a greater visibility of true cost.’ The 2 key commercial principles driving our approach are:

1) Standardisation — we will optimise the number of component parts whilst increasing quality and VFM — focusing on whole life-cycle costs;

2) Direct sourcing — we will create frameworks available to our contractors and responsible bodies. The DfE is procuring a framework agreement for the supply, installation and delivery of furniture and fittings. There are 3 separate lots; loose furniture, fitted furniture and bleacher seating. The framework agreement will appoint a maximum of 5 suppliers per lot and suppliers are able to bid for 1, 2 or all 3 lots. This is a 4 year framework agreement.

The framework will be available to all educational establishments from primary through to further education, and special educational needs provision. The framework agreement is primarily intended for use by all centrally funded free schools and priority school building programme capital projects but all schools and FE colleges will be encouraged to call-off from this agreement.

This is a 2 stage procedure. A maximum of 8 suppliers will be taken through to the 2nd stage where a maximum of 5 suppliers will be awarded a place on each lot of the framework agreement.

We would encourage bids from consortia with 1 lead supplier. More details included in SQ and tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/09/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Department for Education
Sanctuary Buildings, Great Smith Street, London
SW1P 3BT
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/08/2019