Department for Work and Pensions Additional Healthcare Capacity Contract

Department for Work and Pensions Additional Healthcare Capacity Contract

The Authority wants to retain existing levels of service, knowledge and resource and shall expect the Provider to have a strategy in place to achieve this aim.

United Kingdom-London: Administrative healthcare services

2018/S 135-308555

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Work and Pensions
Caxton House Tothill Street
United Kingdom
Contact person: Paul Maude
Telephone: +44 1142590384
Fax: +44 1142590384
NUTS code: UKInternet address(es):Main address:

I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Social protection

Section II: Object

II.1)Scope of the procurement


Additional Healthcare Capacity Contract

Reference number: 20431

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Provider must specialise in supplying and overseeing the provision of:

— High quality HCPs to conduct Work Capability Assessments (WCAs) for Employment and Support Allowance (ESA) and Universal Credit (UC) disability components including pilot and research activities (if required), and

— Specialist HCP’s to perform audit activity of the output of HCPs and to provide clinical advice to support Decision Makers.

The Authority wants to retain existing levels of service, knowledge and resource and shall expect the Provider to have a strategy in place to achieve this aim.

The Authority is considering the possible use of IACs and additional HCPs in the delivery of functional assessments and services which may be required by the Authority from time to time in future, including but not limited to:

— PIP assessments which may necessitate the recruitment of additional resource, potentially in different locations;

— Other initiatives e.g. assessment related research work activity.

II.1.5)Estimated total value

Value excluding VAT: 5 842 666.67 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

London (Tresco House) and Birmingham (Five Ways House)

II.2.4)Description of the procurement:

See procurement documents for full specification

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 842 666.67 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 12/12/2018
End: 11/12/2020
This contract is subject to renewal: yes
Description of renewals:

See procurement documents for full details

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2+1+1 year

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers will be assessed against the selection and exclusion criteria as detailed within the ITT

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to the Invitation to Tender documents, which will be available from 18.7.2018 available to download from

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Fundamental to the successful delivery of the service will be the sourcing and retention of sufficient numbers of health care professionals (HCPs)

Please detail your proposal for recruitment, retaining and replacing the appropriate number of skilled, qualified and experienced HCPs, that meet the Authority’s requirements (as outlined in Para of the Service Requirement Document Specification and the Job Descriptions at Appendices A to D):

Your response should include:

— a clear explanation of how you will engage with the existing HCP resource prior to contract go live, and how your organisation will enable retention of the current workforce. Detail how you will ensure that all HCPs are supported and motivated through the transition period and throughout the life of the Contract,

— details of your recruitment processes to replace HCPs (where attrition occurs) in the timeframes outlined by the Authority, ensuring clinical competence and basic IT skills. Outlining the tools and techniques you propose to use, why you use them and how you will ensure effective delivery of this provision and satisfactory performance from the start of the contract and throughout its lifetime,

— how you will ensure all pre-employment checks and requirements are adhered to prior to a HCP commencing an assignment with the DWP,

— evidence of your capacity to remain flexible to the Authority’s fluctuating requirements for HCPs,

— how you will manage competition in the market place e.g. how you propose to approach HCP’s and engender interest in the roles being offered that will secure the required staff number to deliver the maximum numbers, without detriment to existing DWP contracts,

— a clear explanation of how you will manage absences to maintain adequate staffing levels (e.g. peak leave periods, sickness absence), including contingency arrangements for managing the absence while maintaining the quality of service delivery and performance levels,

— detail how you will ensure you source health care professionals (HCPs) with the correct qualifications, professional registration, training and competencies. Including an explanation of your Continuous Professional Development (CPD) programme, and how you will monitor / audit the renewal / maintenance of qualifications and professional registration, as a fundamental part of the Authority’s approval process.

Please refer to the Invitation to Tender documents, which are (or insert a future date on which they will be available) available to download from

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Invitation to Tender documents, which will be available from 18.7.2018 available to download from

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 21/08/2018
Local time: 10:30

Quarry House Leeds LS2 7UA

Information about authorised persons and opening procedure:

This is a procedure managed via Bravo which is only accessible by duly authorised officers of DWP’s commercial directorate

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Department for Work and Pensions
Tothill Street
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: