Department of Finance Cleaning Services Contract

Department of Finance Cleaning Services Contract

Department of finance, construction procurement delivery are procuring a contract on behalf of its participating bodies for cleaning services.

United Kingdom-Belfast: Accommodation cleaning services

2019/S 166-406894

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Finance
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services

Reference number: ID 2415043

II.1.2)Main CPV code

90911100

II.1.3)Type of contract

Services

II.1.4)Short description:

Department of finance, construction procurement delivery are procuring a contract on behalf of its participating bodies for cleaning services. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.1.5)Estimated total value

Value excluding VAT: 90 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1

Lot No: 1

II.2.2)Additional CPV code(s)

90911000
90910000
90900000
90911200
90600000
90919200

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

Department of finance, construction procurement delivery are procuring a contract on behalf of its participating bodies for cleaning services. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be subject to renewal once the contract period ends.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Contract has an optional extension up to 24 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Lot 1 contract is due to be awarded for an initial 3 year period with the option of an extension up to 24 months. The potential value of the Lot 1 contract ranges from 0 GBP to 25 000 000 GBP.

II.2)Description

II.2.1)Title:

Lot 2

Lot No: 2

II.2.2)Additional CPV code(s)

90911000
90910000
90900000
90911200
90600000
90919200

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

Department of Finance, construction procurement delivery are procuring a contract on behalf of its participating bodies for cleaning services. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be subject to renewal once the contract period ends.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Contract has an optional extension up to 24 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Lot 2 contract is due to be awarded for an initial 3 year period with the option of an extension up to 24 months. The potential value of the Lot 2 contract ranges from 0 GBP to 25 000 000 GBP.

II.2)Description

II.2.1)Title:

Lot 3

Lot No: 3

II.2.2)Additional CPV code(s)

90911000
90910000
90900000
90911200
90600000
90919200

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

Department of finance, construction procurement delivery are procuring a contract on behalf of its participating bodies for cleaning services. The contract duration will be an initial 3 years with an optional extension of up to 24 months.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract may be subject to renewal once the contract period ends.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Contract has an optional extension up to 24 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Lot 3 contract is due to be awarded for an initial 3 year period with the option of an extension up to 24 months. The potential value of the Lot 3 contract ranges from 0 GBP to 40 000 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As outlined in the commercial conditions of contract for services contracts Schedule 3.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/10/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 12/01/2020

IV.2.7)Conditions for opening of tenders

Date: 14/10/2019
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Department of Finance require a contract for the cleaning services. The Participating Bodies are The Executive Office, Department of Agriculture, Environment and Rural Affairs, Department of Finance, Department of Health, Department of Justice, Public Prosecution Service for NI, Maze Long Kesh Development Corporation, Agri-Food and Biosciences, Forest Service, Northern Ireland Office, Department of Education, Department for Economy, Department for Infrastructure, General Teaching Council Northern Ireland, NI Council for Integrated Education, Invest Northern Ireland, CITB NI, Stranmillis University College, Driver and Vehicle Agency, Northern Ireland Audit Office, Health and Safety Executive Northern Ireland, Council for the Curriculum, Examinations and Assessment (CCEA), Labour Relations Agency, NI Screen, Northern Ireland Housing Executive, Department for Communities, Armagh Observatory, Armagh Planetarium, Ulster Scots Agency, Sport NI, Charities Commission NI,Ulster Supported Employment Limited (USEL). The Arms Length Bodies (ALBs) and Non-Departmental Public Bodies (NDPBs) participation list is not exhaustive. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction procurement delivery supplies and services division for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedure
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/08/2019