Department of Health Executive Search Contract

Department of Health Executive Search Contract

The key deliverables are to identify, discuss with and encourage/support candidates to apply for key senior appointments.

United Kingdom-Leeds: Recruitment services

2016/S 102-181474

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department Of Health
Quarry House, Quarry Hill
Contact person: Paul Eagleton
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Executive Search and Selection – Appointments.

Reference number: 60207

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Department of Health’s Appointments Team manages the recruitment and selection process for Public Appointments that are made by the Secretary of State for Health. Ministers decide on whether or not to use executive search for these appointments and decisions are made on a case by case basis, dependent on the profile of the appointment and challenges to recruitment of a particular post. The need for search will be addressed on a case-by-case basis and each use of search will be subject to Ministerial clearance. The key deliverables are to identify, discuss with and encourage/support candidates to apply for key senior appointments. We wish to tender for a contract to start from on or shortly after the 1.9.2016 until 31.8.2017, plus optional extensions as described in this notice, which we can use for appointments requiring search support as and when needed.

II.1.5)Estimated total value

Value excluding VAT: 1 110 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

The Department of Health (DH) helps people to live better for longer. We lead, shape and fund health and care in England, making sure people have the support, care and treatment they need, with the compassion, respect and dignity they deserve. DH is a ministerial department, supported by 28 agencies and public bodies.

The DH Appointments Team manages the recruitment and selection process for Public Appointments that are made by the Secretary of State for Health. Ministers decide on whether or not to use executive search for these appointments and decisions are made on a case by case basis, dependent on the profile of the appointment and challenges to recruitment of a particular post. Our appointments include high profile Chair and Non-Executive Director appointments to DH’s Arms-Length Bodies, including for example, NHS England, NHS Improvement and the Care Quality Commission. To ensure open competitions attract the very best candidates and a wide and diverse field of applicants and for some campaigns target specialist groups, there is sometimes a need to use executive search to support a campaign. The Department of Health is looking for an organisation to provide primarily, executive search support for key public appointments. Support may also be required for any other appointment for which Ministers have an interest and agree that search support from the DH contract may be used. The Department’s default position is not to use executive search when recruiting to public appointment. This also reflect the Government’s general view, and the Minister for the Cabinet Office (whose permission to use Executive Search is required) will only agree to the limited use of search. However, there are occasions when Ministers may, as part of the wider recruitment process, choose to use executive search support to strengthen the candidate field. This can be particularly important for key national roles, for certain specialist roles and for engaging with hard to reach groups, where even targeted advertising and use of social media can have limited effect. Search can be particularly effective in engaging with senior figures in the commercial/private sector and generally with those whose experience is out of the health and social care sector.

The Contract is expected to be for a period of up to 12 months commencing on or shortly after the 1.9.2016 until the 31.8.2017, with an optional extension of 2 periods of up-to a further 12 months for each additional period (maximum Contract length would be 36 months). Please refer to the Invitation to Tender documents for full details of the requirement.

The Department of Health reserves the right to discontinue the tendering process and not to award the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 110 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Optional 24 month Contract extension period subject to confirmation of funding and the necessary approvals, being 2 optional (up-to 12 month each) extension periods. The duration given at II.2.7) excludes the 2 optional up-to 12 month (each) extension periods, the estimated value given includes all possible extension periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/06/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/06/2016
Local time: 16:00

(Tenders will be downloaded from the BMS e-tendering system shortly after the Invitation to tender deadline has passed.).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Participation Instructions:

This procurement exercise will be completed via the DH eTendering portal (BMS) and candidates wishing to be considered for this (or any other) DH contract must submit their response via BMS. The BMS reference number for this exercise is 60207.

Suppliers should visit to register and download instructions on how to respond.

If you require assistance, please contact the Supplier Help-desk on 0113 254 5777 or This help-desk is available 10:00 to 16:00, Monday to Friday excluding Bank Holidays.


Potential Bidders should note that, in accordance with the Government’s policies on transparency, the Authority intends to publish the Invitation to Tender (ITT), and any Contract awarded, subject to possible redactions at the discretion of the Authority. Further information on transparency can be found at the following pages:


The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means.

The most economically advantageous or any tender will not automatically be accepted.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.

This procurement is being undertaken by the DH on behalf of and/or for use by a number of user organisations. The following link lists the ANDPBs and ENDPBs that we appoint chair and non-executive directors to, though executive search may not always be used.

Tenderers must maintain the tender for 90 days after the receipt deadline.

VI.4)Procedures for review

VI.4.1)Review body

The High Court
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a standstill period at the point information about the actual award of the contract is communicated to Potential Bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful Bidders to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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