Deprivation of Liberty Safeguards Assessments Coventry

Deprivation of Liberty Safeguards Assessments Coventry

Coventry City Council wishes to establish a contract with a single provider for the provision of Deprivation of Liberty Safeguards assessments.

United Kingdom-Coventry: Social work and related services

2018/S 233-532681

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Coventry City Council
Earl Street
United Kingdom
Contact person: Susan Byatt
NUTS code: UKG33
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Deprivation of Liberty Safeguards (DOLS) assessments

Reference number: 6948

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Council wishes to establish a contract with a single provider for the provision of Deprivation of Liberty Safeguards (DoLs) assessments, to be undertaken by qualified Best Interest Assessors.

The provider will undertake the management, administration and assessment of Deprivation of Liberty Safeguard applications to the standard prescribed by the DoLS Code of Practice, to ensure the City Council meets its responsibilities under the Mental Capacity Act 2015.

II.1.5)Estimated total value

Value excluding VAT: 1 104 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG3
Main site or place of performance:

There will be a requirement to conduct in city (Coventry) and out of city assessments (across England).

The main place of performance is Coventry.

II.2.4)Description of the procurement:

Deprivation of Liberty Safeguards (DoLs) assessments, to be undertaken by qualified Best Interest Assessors.

An average of between 30 – 50 assessments per month, 360 – 600 per annum.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Cost criterion – Name: Cost / Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 1 104 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract Start and Expiry – 1.4.2019 to 31.3.2021 (2 years)

Extension Option Available – An option to extend for a further 2 years on a 1 + 1 basis, to 31.3.2023 (to a maximum of 4 years).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Coventry City council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: