Derby Alcohol Primary Care Task Force

Derby Alcohol Primary Care Task Force

It is imperative therefore to effectively identify and engage problematic alcohol misuse in primary care; offer the appropriate intervention and where necessary signpost individuals to more formal treatment services.

UK-Derby: health and social work services

2012/S 166-275950

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Derby City
Cardinal Square, 10 Nottingham Road
Contact point(s):
For the attention of: Dr Richard Martin
DE1 3QT Derby
Telephone: +44 1332256922

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Derby Alcohol Primary Care Task Force – (Alcohol Shared Care) Pilot.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby City.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derby is estimated (2012) to have 25 500 hazardous male drinkers (drinking at increasing risk and above the governments recommended limits) – some of who display ‘harmful’ drinking patterns (‘drinking at increasing risk and at higher risk’) – and 4 782 male dependant drinkers between the ages of 16 and 64 years. Similarly there are 11 745 female hazardous/harmful drinkers and 1 556 drinking females who are dependant within the same age range.
Analysis using the widely accepted Rush model further shows on average that each Derby GP practice is estimated to have around 300 dependant drinkers and 1 600 harmful and hazardous drinkers. However similar crude averaging of actual data collected in 2011 concludes that each practice only referred 30 clients (out of a possible 1 900) into treatment or into their own shared care scheme – 1,6 % of those requiring an intervention. Seven GP practices operated a locally enhanced service for alcohol over 2010-2012 resulting in minimal identification of primary care problematic alcohol users or referral into community treatment – when offset with the Rush modelled predictions.
Alcohol continues to be a high priority for Derby city, both in terms of the need for treatment provision and for the wider impact it has across partner agencies. A 2011/12 Needs Assessment using available data to understand the profile of those in treatment, and to highlight areas which should be a focus for the forthcoming treatment years concluded:
— Derby continues to perform poorly against a range of national alcohol related indicators identified through the Local Area Alcohol Profiles (2012). The gap between males and females in these profiles is narrowing, but this is due to a decline in female performance rather than an overall improvement,
— National Indicator 39 (Alcohol Related Hospital Admissions) continues to cause concern, despite some improvements in the rate of admissions. However, the impact of treatment services on these rates has begun to be evident, which demonstrates some early successes for the treatment system,
— Social Segmentation work has identified some possible hidden populations of the city where there may be a need for treatment but it is not being accessed. There are several possible reasons for this including:
— a lack of awareness of the dangers of alcohol use and the links between regular/binge drinking and health issues combined with an overall lack of awareness of treatment services,
— Numbers in treatment continue to increase, with new presentations to treatment comprising approximately 85 % of those in treatment. Referrals come mainly through Health and Mental Health Services,
— Those in treatment are predominantly white and aged 45-49. Few clients have identified housing problems,
— Derby has a higher proportion of clients than the national average who drink 1000+ units of alcohol per month (20 % compared to 14 % nationally),
— Unemployment remains the main risk factor for those in treatment across all drinking levels, followed by parental responsibility. Housing issues only become a severe problem for those drinking over 1 000 units per month,
— Over 2010-11 32 % of alcohol clients had a care-planned exit from treatment, and just over half of these were classed as ‘substance misuse free’,
— Alcohol related crime, particularly in the city centre, continues to cause concern for partners. Actual Bodily Harm (ABH), Common Assault and Criminal Damage are the most likely crime types to occur.
With respect to addressing alcohol in primary care research has demonstrated that brief interventions (brief advice) can reduce alcohol consumption by over 20 % in ‘increasing risk’ drinkers and so reduce the numbers of patients who become dependent on alcohol and the need for more intensive treatment in the future. It is imperative therefore to effectively identify and engage problematic alcohol misuse in primary care; offer the appropriate intervention and where necessary signpost individuals to more formal treatment services.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The likely maximum contract value is 81 250 GBP. The contract value is estimated and is the total value over the 15 month term of the pilot.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 15 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

NHS Derby City reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner: 1) Entering general supplier information NHS Derby City utilises the NHS Supplier Information Database (Sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile in Sid4health as follows:
(i) Candidates must obtain a Dun & Bradstreet (D&B) D-U-N-S® Number to enable registration on sid4health. This normally is provided within 48 hours but may take up to 5 days*, so please ensure this step is completed as soon as possible. The D-U-N-S® Number is the standard supplier coding for the NHS and must be obtained for use in all trading with the NHS. Check to see if your company has a D-U-N-S® Number on the sid4health registration page.
* The D-U-N-S® Number registration turnaround time quoted is for UK subjects. Non UK subjects (businesses registered outside of the UK), should use and choose the country in which the business is registered from the selection at the top of the Home page and then search for DUNS request form. If unable to find a DUNS request form please contact the local Customer Services team. Turnaround times will vary from country to country.

(ii) Candidates should register on Sid4health at and submit their Sid4health company profile for publication to the system. Select the Register Organisation on the left of the page and then select Organisation Type supplier. Key in details as shown to search for your D-U-N-S® Number. If you are not on their database click on the link at the bottom of the page to obtain a number from D&B.

(iii) Once registration has been authorised by the sid4health administrator and after receiving logon details, access the Profile Management area and create and validate your sid4health company profile. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on sid4health within Profile Management for more details).
(iv) Candidates should ensure all the mandatory fields of their sid4health profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process. D&B data will be supplied automatically by D&B.
(v) Once a candidate has ensured that all the required fields are completed and the profile has been validated, they must add the profile to the Request to Participate list ‘Derby Alcohol Primary Care Task Force – (Alcohol Shared Care) Pilot’, itt_28827. Select ‘View all request to participate lists’ on the left menu and search/select this list. Select the Join button to the right of the list and then select the validated profile to allocate to this procurement (you may have more than one validated profile as you may have different information held against your profile for different procurements).
(vi) For further guidance please visit the following link, scrolling down to the suppliers guide

(vii) Where access to Sid4health is unavailable, please contact the sid4health Helpdesk at:

2) Submission of expression of interest and procurement specific information. This procurement exercise will be conducted on the BravoSolution e-procurement portal at Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:

i) Candidates should register on the BravoSolution e-procurement portal at

ii) Once registered, candidates must express their interest as follows:
a) login to the portal;
b) select “View current opportunities and notices”;
c) access the listing related to this contract NHS Derby City and view details;
d) click on Express Interest button.
iii) Once you have expressed interest, please access the My ITTs page, where you can construct your reply as instructed. You must then publish your reply using the publish button.
iv) For any support in submitting your expression of interest please contact the eTendering Help-desk at +44 8003684850 or

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per requirements to complete Sid4health profile – see III.2.1 for more information on how to complete Sid4health profile.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete Sid4health profile – see III.2.1 for more information on how to complete Sid4health profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.10.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The partner organisation currently working NHS Derby City and who may purchase under any contract awarded through this process is Derby City Council. Variants may be accepted at NHS Derby City and the partner organisations’ discretion provided that they meet the core requirements as set out in the Invitation to Tender. Tenders and all supporting documents must be priced in Sterling and completed in English (or full English translation provided at no cost). Any contract entered into be considered a contract made in England according to English Law and which shall be subject to the exclusive jurisdiction of the English Courts. NHS Derby City and the partner organisation are not and shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. NHS Derby City and the partner organisation reserves the right at all times acting in its absolute discretion, not to award a contract, to make what changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
(Contract Novation).
Given the disestablishment of all Primary Care Trusts (including NHS Derby City) in 2013, and as part of Public Health transfer arrangements to Local Authorities, the contract will novate over to and will be underwritten and let by Derby City Council.
(Part B services).
The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (the Regulations). Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authority(ies) intend to hold themselves bound by any of the Regulations save those applicable to Part B services.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: On a voluntary basis only, NHS Derby City will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to bidders. Where the 10 day period expires on a Saturday or Sunday, or a Bank Holiday, the standstill period will expire at midnight on the next working day. By way of example only, if the standstill notice is issued on Thursday that standstill period will expire at midnight on the following but one Monday.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2012