Derby City Council Security Services Tender

Derby City Council Security Services Tender

Tenders are invited for inclusion on the Framework for provision of security services.

United Kingdom-Derby: Security services

2020/S 159-389132

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Derby City Council
Postal address: Council House, Corporation Street
Town: Derby
NUTS code: UKF11 Derby
Postal code: DE1 2FS
Country: United Kingdom
Contact person: Mrs Samina Rashid
E-mail: procurement@derby.gov.uk
Telephone: +44 1332643361
Internet address(es):Main address: http://www.derby.gov.uk/

Address of the buyer profile: http://www.derby.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TD1586 — The Provision of Security Services

Reference number: DN487884

II.1.2)Main CPV code

79710000 Security services

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited for inclusion on the framework for provision of security services. The successful service provider awarded the framework will be responsible for providing the service, liaising closely with the Derby City Council Representative Melanie Pratt and Derby Homes representative Jo Seekings.

II.1.5)Estimated total value

Value excluding VAT: 3 370 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Derby City Council Security Service Requirement

Lot No: 1

II.2.2)Additional CPV code(s)

75241000 Public security services

II.2.3)Place of performance

NUTS code: UKF11 Derby
Main site or place of performance:

Derby City Council.

II.2.4)Description of the procurement:

Derby City Council security provision.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 416 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

There will be 3 options to extend in annual increments.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

There will be 3 options to extend in annual increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

II.2)Description

II.2.1)Title:

Lot 2: Derby Homes Milestone House Security Service Requirement

Lot No: 2

II.2.2)Additional CPV code(s)

75241000 Public security services

II.2.3)Place of performance

NUTS code: UKF11 Derby
Main site or place of performance:

Milestone House, 93 Green Lane, Derby, DE1 1RX.

II.2.4)Description of the procurement:

Security services at Milestone House.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

There are 3 options to renew in annual increments.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

There are 3 options to renew in annual increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/09/2020
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/09/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

To register:

On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company’s’ details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To search:

On the opportunities portal home page (https://www.eastmidstenders.org), Click on ‘view opportunities’. On the ‘Find Opportunities’ page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’, then click on the ‘Update’ button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the ‘keyword’ option. To view the further details of the opportunity, click the corresponding contract title and click on the login and register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the East Mids Tenders System.

Once you have registered your interest, the tender information will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Derby City Council
Postal address: Council House, Corporation Street
Town: Derby
Postal code: DE1 2FS
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/08/2020