Design and Build Contract York

Design and Build Contract York

The University of York is pleased to invite detailed expressions of interest for the provision of the Design and Build of the Piazza Learning Centre.

United Kingdom-York: Construction work for university buildings

2015/S 099-178548

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of York
For the attention of: Mark Stower
YO10 5DD York
Telephone: +44 1904328211

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

York Univeristy Energy Supply Company (YUESCo) — a subsidiary of the University of York

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of the Design and Build of the Piazza Learning Centre.

II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution

NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of York (‘the University’) is pleased to invite detailed expressions of interest for the provision of the Design and Build of the Piazza Learning Centre in accordance with this pre-qualification questionnaire (PQQ). A selection of illustrative elevations and general arrangement drawings is provided at Annex 1 of the PQQ. In advance of a more detailed Statement of the Requirement to be issued as part of the Invitation to Tender (ITT) stage. Respondents are not required to submit costed proposals at the PQQ stage.
To continue the development of Heslington East, the University is now looking to develop a new building for a new venture – the Piazza Learning Centre.
The Piazza Learning Centre includes:
— A foundation college providing high quality academic programmes and English language preparation for overseas students aspiring to enter undergraduate study in the University.
— Additional teaching space and lecture facilities for the University
— A large restaurant and social space for students on campus and also available to conference guests.
The new Learning Centre is located on the opposite side of the Heslington East Piazza from the Ron Cooke Hub Building, at the southern end of the Central Vista – a landscaped corridor which punctuates two clusters of campus development.
The site demands a high quality landmark building and is of a scale that holds its place in the master plan opposite the Hub building. Overall the Piazza Learning Centre has a GIA of approximately 6 300 sqm.The building has already been designed to RIBA Stage 2 although with slightly different functional requirements underpinning the design ethos. The successful bidder will be required to work with the University to reconfigure the building layout to serve new functional requirements. Planning permission for the development has been granted.
A separate project is underway to clear the site of existing utilities infrastructure, to provide the new building with connection points into mains utilities, and to enhance the capacity of the nearby substation to serve this facility. The University will offer a clear site to the successful bidder. However, there may be residual mains utilities infrastructure works required of the successful bidder to facilitate the successful integration of the new building with the mains infrastructure network.
An accurate and complete specification will be included within the Invitation to Tender (ITT) document.
It is envisaged that construction for the building will begin by no later than the end of March 2016 with the building being operational by no later than 31.7.2017.
It is envisaged that short listed candidates will be provided with the completed RIBA Stage 2 report and will be responsible for developing and completing the design to bring the building in line with updated functional requirements and for its construction.
The University will employ third party consultants as technical advisors. There is no pre-existing design team to novate to the successful bidder. Candidates are therefore required to form their own design and build teams.
The project will be procured on a 2 Stage Design and Build basis (shortlisted candidates) with a single bidder being taken forward to the second stage.
Further details will be provided in the tender documentation (shortlisted candidates only).

II.1.6)Common procurement vocabulary (CPV)

45214400, 45214000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see II.1.5.
Estimated value excluding VAT: 17 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 15.9.2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee and/or performance bond may be required where applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Joint and several liability will be required in the event of a consortium bid,

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The successful contractor will be required to enter a building contract based on NEC3 Main Option C. This will incorporate University of York specific amendments and conditions of contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The University’s terms and conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further details are provided within the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence as described in Article 47 of Directive 2004/18/EC of the European Parliament, paragraphs 1. (a), (b) and (c) and as otherwise specified within the Pre-Qualification Questionnaire and Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
Evidence as described in Article 48 of Directive 2004/18/EC of the European Parliament, paragraphs 2 (a) (i),(b), (c) and (e) to (i); and as otherwise specified in the Pre Qualification Questionnaire and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire will be issued to short-list the interested candidates. This will be used to evaluate their technical, economic, and financial suitability. All complete questionnaires will be assessed and ranked. It is envisaged that a maximum of the 6 highest ranked candidates will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.6.2015 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Whilst this procurement is not currently subject to the EU Funding, it may become subject to ERDF funding in the future.

VI.3)Additional information

The University intends to use an eTendering system in this procurement exercise, therefore this is the preferred method for candidates to obtain further information and express their interest. Prospective candidates should follow steps 1-11 below to express their interest and obtain the Pre-Qualification Questionnaire (PQQ). (NB: Candidates who have previously registered on the In-Tend system as a University of York contractor/supplier should go to step 8).

1) Candidates should register on the In-Tend system at

2) Click the New User Registration link;
3) Enter the user and business details requested and click Next;
4) Add your contact details by clicking Add. Complete the details and click Next;
5) Click Next again to confirm the contact details and move to the next screen;
6) Check all registration details are correct and click Register my Details;
7) You will receive an email with your user and password details;
8) Return to the website and click Login. Enter your details and click Login;
9) Click the Current Tenders link and then Show All Tenders;
10) To express an interest, click on the relevant tender and then on Express Interest;
11) You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system;
12) Click on the link provided to re-enter the In-Tend site click on My Tenders, then View Tender Details, then View Documents. This will open the PQQ.

For any support in submitting your expression of interest please contact the help-desk via the e-mail or phone on +44 8442728810.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will before a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the regulations to take action in the high court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: