Design and Build Tender

Design and Build Tender

Main Contractor appointment for the design and construction of the Maxwell Centre at the West Cambridge Site for the University of Cambridge.

UK-Cambridge: Construction work

2013/S 078-131044

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
74 Trumpington Street
Contact point(s): Estate Management, Project Manager
For the attention of: Brian Lees
CB2 1RW Cambridge

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: Davis Langdon LLP
36 Storeys Way
For the attention of: Mr Matthew Tanner
CB3 0DT Cambridge
Telephone: +44 1223351258
Fax: +44 8700481393

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Davis Langdon LLP
36 Storeys Way
For the attention of: Mr Matthew Tanner
CB3 0DT cambridge
Telephone: +44 1223351258
Fax: +44 8700481393

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education/Research
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Main Contractor appointment for the design and construction of the Maxwell Centre at the West Cambridge Site for the University of Cambridge.
II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This appointment is for the design and construction of the Maxwell Centre and will be procured using a two stage tender based substantially on the NEC ECC standard form of contract (third edition June 2005 with amendments). The contractor will be appointed at stage 1 on the basis of a tender for preliminaries, overheads, profit and pre-construction services only. A scheme design stage follows (involving the contractor selected at stage 1) to develop the design and to tender the sub-contract packages in order to finalise the stage 2 tender sum. The consultant appointments are novated to or made by the contractor during or at the completion of the scheme design stage.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45200000, 45214400, 71220000, 71221000, 71245000, 71530000, 71541000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Expressions of interest only are sought from Building Contractors for stage 1 of the design and construction of the Maxwell Centre, West Cambridge. The proposed Maxwell Centre will be on the plot north of the completed Physics of Medicine Building, east and adjacent to the William Gates Computer Sciences Building.
The proposed building will be approximately 4 900m2 of laboratory, office, collaboration and ancillary space. Also proposed is a 400m2 refurbishment of the north end of PoM, converting the void space (previously envisaged for an NMR facility) in to usable laboratory space. The intention is to connect PoM and the proposed Maxwell Centre via an internal link at ground/ first floor level.
The construction of the Maxwell Centre is intended to provide a centerpiece for industrial partnership with the physical sciences.
A consultant design team has already been appointed directly by the University to progress the design concept and a building contractor will then be engaged on a 2-stage develop and construct contract. Stage 1 will involve contractor appointment, novation of the design team, further detailed development of the design, sub contract tendering, agreement of a contract sum within the budget set at the commencement of the project, and the agreement of a construction contract. Once these agreements have been reached, the project will progress to Stage 2, which will comprise the construction and engineering works on site. The construction cost must be within the budget figure before progression to Stage 2 of the process.
The estimated cost of the works on site is in the region of 14 000 000 GBP (excl. VAT)
The Building Contractor will be responsible for delivering the works.
Estimated value excluding VAT: 14 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2013. Completion 1.4.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and/or suitable performance bond or bank guarantee to secure any advance payments/warranty or maintenance as felt appropriate. Collateral warranties to the University and third party funders/developers may also be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the tender documents which will be provided to those selected to be invited to tender for the project.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a joint venture or consortium submitting an acceptable offer, it will be necessary for each member of the joint venture or consortium to sign an undertaking that each member will be jointly and severally responsible for the due performance of the contract. Evidences of relevant insurances, including Professional Indemnity Insurance shall be required from each member.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The response to this notice must demonstrate suitability to successfully complete the project. To be considered for the short list of Building Contractor selected to tender for this project, the expression of interest submission must provide the details and/ or demonstrate compliance in the areas specified under III.2.2) and III.2.3) and III.3.1) (see also information under additional information section VI.3) and evidence of relevant insurances including professional indemnity insurance and public liability insurance.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Produce records of turnover for the previous 3 year period.
Produce the turnover in respect of the services to which the contract relates.
Produce the last 3 years annual published accounts.
Tenderers must have an annual turnover, for the particular office that will deal with this project, in excess of 40 000 000 GBP.
Evidence of relevant insurances including professional indemnity insurance and public liability insurance cover with a limit of indemnity of at least 10 000 000 GBP.
Failure to produce this information will result in the expression of interest submission not being considered further.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full name and business address, telephone numbers, www and e-mail addresses

Details of the company and parent company (if applicable) including organisational structure, history and current staff numbers with job descriptions
Demonstrate relevant experience on similar projects completed in the last 3 years. Information should be provided on project values, sizes, clients and outcomes. Through this, applicants must be able to demonstrate their ability to complete projects on time and within budget
Experience of the ECC form of contract, particularly with use on develop and construct contracts and be willing to enter into an agreement using the ECC form
Evidence of successful experience of undertaking 2 stage develop and construct projects for energy efficient and sustainable buildings, new build laboratory projects, successful management and control of cost, programme and quality risks.
Three reference sites should be identified and full contact details must be provided to permit references to be sought without further permission. The reference sites must be for projects having a minimum project cost of 10 000 000 GBP.
Provide names of the individuals to be responsible for and associated with the project, giving details of their relevant education, professional qualifications and experience.
Demonstrate the capability to service a project in Cambridge if the head office, or staff resourcing office, is located elsewhere.
Demonstrate experience of undertaking develop and construct projects, including staff experience in this form of procurement
Applicants must be members of the Chartered Institute of Building, or equivalent. Certificates of enrolment on the professional or trade register under the conditions laid down by the laws of the member state in which the company is established, for instance on the Register of Companies in the UK and Ireland.
Evidence of staff resources, technical and management capability to undertake the project within the stated period including evidence to demonstrate capability to service a project situated in Cambridge.
Demonstrate the ability to control financial, quality and programme risks, maintaining minimum level(s) of standards possibly required.
Demonstrate the ability to successfully contribute to value management and value engineering processes.
Systems and procedures:
Demonstration of a quality management system to BS EN ISO 9001.
Demonstration of information management and design management systems (e.g. BIM) and procedures used.
Minimum level(s) of standards possibly required:
Applicants must be a member of the CIOB Chartered builder Scheme and a member of the CSCS Training Scheme. Be a member of, or willing to join, the Considerate Contractor Scheme.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Members of the CIOB Chartered Builder Scheme and members of the CSCS Training Scheme as per III.2.3) above.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The strength and quality of responses to section III.2).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The submission of an expression of interest must include all the information to support the Request as detailed under sections III.1) and III.2) from contractors wishing to be considered for inclusion on the tender list for this project. Please note that a pre-tender questionnaire will not be issued. The response to this notice must therefore demonstrate the contractors suitability to undertake the project. To be considered for this work, the submission must address all the requirements set out in section III. The short list will be compiled using the following evaluation criteria as guidance.
Experience scored out of 40,
Resources scored out of 25,
Proactiveness scored out 25,
Systems and procedures scored out of 10.
Submissions in response to this notice must not exceed 20 (twenty) sides of A4 using a minimum of 11 point font. Three hard copies of the submission should be provided to the address as stated in Section 1. Company financial details, certification to demonstrate the companys suitability and individual CVs can be included separately as attachments.
A short list of not less than 3 and not more than 6 contractors will be compiled and these will be invited to submit tenders and attend a selection interview. Final award will be in accordance with the criteria stated in the tender documents.
All discussions and correspondence will be conducted in English and the contract shall be subject to English Law. The Contracting Authority does not bind itself to accept either the lowest or any bid, and will not reimburse and cost incurred in the preparation of submissions to this notice or of subsequent tenders.
The University of Cambridge is not a public body within the meaning of Public Contracts Regulations 2006 (Directive 2004/18) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.4.2013