Design and Digital Production Contract for Scottish Parliament

Design and Digital Production Contract for Scottish Parliament

Design services are required to deliver digital design and printed materials for the Scottish Parliament.

United Kingdom-Edinburgh: Design consultancy services

2020/S 025-058091

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scottish Parliamentary Corporate Body
Postal address: The Scottish Parliament, Procurement Services
Town: Edinburgh
NUTS code: UKM75
Postal code: EH99 1SP
Country: United Kingdom
Contact person: Siân Morris
Telephone: +44 1313486619
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Other type: Devolved parliament

I.5)Main activity

Other activity: Devolved parliament

Section II: Object

II.1)Scope of the procurement


Design and Digital Production Contract for Scottish Parliament

Reference number: NIC-G&S-109

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Design services are required to deliver digital design and printed materials for the Scottish Parliament.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Scottish Parliament.

II.2.4)Description of the procurement:

Design services are required to deliver digital and printed products. The list below is indicative of the expanding and changing range of requirements. The organisation does not have the capacity or expertise to meet the varying and increasingly complex design solutions required.

Examples of digital design solutions required:

— innovative 2D and 3D animations and gifs,

— advanced infographics, charts, graphic packages,

— bespoke templates for various software programmes,

— annual reports for external audiences,

— apps and HTML-based digital resources,

— adherence to commercial and organisational branding principles, corporate and secondary identities, style guides.

Examples of print materials required:

— programmes, fold out leaflets, professional reports,

— posters, flyers, promotional cards, postcards,

— banners, signage (internal and external), hoarding covers, display panels,

— labels, stickers, badges,

— point -of- sale materials, displays, promotional material (e.g. stationery),

— ad-hoc requirements such as condolence books, numbered tags, triplicate books, inserts.

The parliament requires a contractor who can provide the expertise to advise on different production solutions and meet this need via their network of suppliers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Presentation / Weighting: 40 %
Quality criterion – Name: Quality / Weighting: 20 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to 24 months from award of contract.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The ESPD (Scotland) Part II, information about bidders should be completed in full.

The ESPD (Scotland) Part IV, Section B – Economic and financial standing will be scored on a pass/fail basis.

Questions in Section A and Section D are not used.

Questions in Section C will be scored as follows:

4 = Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

3 = Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled.

2 = Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

1 = Poor. Response is partially relevant and poor. The responses addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

0 = Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Question 4C.1 Technical and professional ability (45 %).

1) Provide 2 examples that demonstrate experience of designing accessible information materials e.g. general public information. One example should be of a printed product and the other example should be a digital product. Weighting 25 %;

2) Provide an example that demonstrates experience of designing innovative material for a targeted younger or family audience e.g. interactive games, timelines or puzzles. A maximum 500 words in total can be used to explain why the example has been supplied and why it constitutes an innovative product suitable for the target audience. Weighting 13 %;

3) Provide an example that demonstrates experience of designing/creating content which adds value to existing resources, e.g. infographics, illustrations or charts. Weighting 7 %. Question 4C.2 Technicians and technical bodies (10 %);

4) Provide a statement of the relevant professional and technical skills and resources available within the organisation or, where applicable, consortium members and/or named subcontractors in relation to this procurement exercise. The buyer will use the information to evaluate whether this is relevant professional and technical skills required for this procurement exercise. Weighting 10 %. Question 4C.3 Environmental management (10 %);

5) Describe the organisation’s approach to environmental management and provide detail how they ensure their own suppliers meet the environmental commitments that are appropriate to the work for which they are being engaged. Weighting 10 %. Question 4C.4 Quality management – (35 %);

6) Describe the process that you follow when work is commissioned by a client. Weighting 15 %;

7) Describe the organisation’s arrangements for ensuring that quality management measures are applied to the work for which they are being engaged. If the organisation has a documented policy, it should be attached. The policy should be authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. Weighting 9 %;

8) Describe the organisation’s arrangements for ensuring that their own suppliers apply quality management measures that are appropriate to the work for which they are being engaged. Weighting 8 %;

9) Describe their arrangements to ensure business continuity and to enable disaster recovery, including their scope, validation, risk treatment and leadership in these areas. They should set out how the organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. Weighting 3 %.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Criteria from ESPD (Scotland) Part IV, Section A are not required.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Question 4B.6 only applies to this selection criteria.

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Minimum level(s) of standards possibly required:

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a parent company guarantee prior to the award of any contract will be acceptable. If a bidder has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Section 4C.1

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU notice.

Section 4C.2

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon.

Section 4C.3, 4C.4, 4C.5 and 4C.6 are not used;

Section 4C.7

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

— a description of the organisation’s approach to environmental management,

— detail on how the organisation’s own suppliers meet their environmental commitments which are appropriate to the work for which they are being engaged.

Sections 4C.8, 4C.9, 4C.10, 4C.11, 4c.12 are not used;

Sections 4D.1 and 4D.2 are not used.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 208-506718

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either in 3 years or a maximum of 5 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 15627. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits will be agreed between the Scottish Parliament and the winning supplier.

(SC Ref:612192)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court
Town: Edinburgh
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: