Design and Packaging Services for Defence Support Group

Design and Packaging Services for Defence Support Group

DSG (the Authority) are seeking Expressions of Interest from Industry for the Design, Packaging and Preservation Services for Serviceable/Repairable:- Major assemblies, Sub assemblies and Components.

United Kingdom-Colchester: Packaging and related services

2013/S 144-250688

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Support Group (DSG), DSG Support Group
Flagstaff Road, Colchester, Essex
For the attention of: Bob Hulbert
CO2 7SR Colchester
UNITED KINGDOM
Telephone: +44 1206816950
E-mail: bob.hulbert@dsg.mod.uk
Fax: +44 1206816935

Internet address(es):

General address of the contracting authority: http://www.dsg.mod.uk

Further information can be obtained from: Defence Support Group (DSG), DSG Support Group
Building 2J, Imber Avenue, Wilts
Contact point(s): Head of DSG BS2 Sub-Contract Procurement
For the attention of: T. Gillespie MCIPS
BA12 0BS Warminster
UNITED KINGDOM
Telephone: +44 1985223531
E-mail: tom.gillespie@dsg.mod.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Defence Support Group (DSG)
Building 2J
Imber Avenue, Wilts
For the attention of: Tom Gillespie MCIPS
BA12 0BS Warminster
UNITED KINGDOM
Telephone: +44 1985223531
E-mail: tom.gillespie@dsg.mod.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DSG (the Authority) are seeking Expressions of Interest from Industry for the Design, Packaging and Preservation Services for Serviceable/Repairable:- Major assemblies, Sub assemblies and Components.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Packaging and related services. DSG (the authority) has a requirement to undertake packaging, preservation and labeling on a variety of vehicle related Major assemblies, sub assemblies and components, this requirement may also include non-vehicle related assemblies and components
DSG are seeking expressions of interest from industry to:
— Provide Engineering support services for the Design, Manufacture, Pack, Preservation and labeling in conformance with the definitions of the Military Packager Approval Scheme (MPAS).
— Supply of designed and manufactured packaging solutions to DSG sites.
Items to be packaged in accordance with:
— DEFCON 129 (Packaging for Articles other than Munitions)
— DEF STAN 81-41 (Packaging of Defence Materiel) parts 1 to 6
QA Standards:
— The Contractor shall hold and maintain a certification to BS EN ISO 9001:2008 or equivalent internationally recognised standard.
— Be registered on the Military Packager Approval Scheme (MPAS) part 3 to undertake Design, Manufacturing.
The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the potential supplier.
Expressions of Interest should not exceed 2 A4 pages. Late expressions will not be considered. Expressions of Interest can be e-mailed to bob.hulbert@dsg.mod.uk and will be acknowledged.

II.1.6)Common procurement vocabulary (CPV)

79920000 – JA04 – IA01

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

DSG is unable to quantify the volume of work, however it anticipates the following tasks may be required:
Design, Manufacture Packaging, Pack, Preservation and Labeling in conformance with the definitions of the Military Packager Approval Scheme (MPAS) applicable to items contractually required to be packaged in accordance with DEFCON 129 (Packaging for Articles other than Munitions) & DEF STAN 81 41 (Packaging of Defence Materiel) parts 1 to 6. Pack to a valid SPIS, a current design that has been produced under MPAS and is recorded on SPIN.
Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or bank guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in Pounds Sterling and payment will be made in Pound Sterling or any other currency adopted by the United Kingdom.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but the supplier will be required to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Supplier must hold and maintain an ISO 9001:2008 and MAPS Part 3 Registration/Certification throughout the contract period.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Will be as specified in the questions and weighting within Pre-Qualifying Questionnaire, if required or Invitation to Tender as appropriate
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Will be as specified in the questions and weighting within Pre-Qualifying Questionnaire, if required or Invitation to Tender as appropriate.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DSG/P/SC/0021
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013723-DCB-4977715.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group (DSG), DSG Support Group
Flagstaff Road
CO2 7SR Colchester
UNITED KINGDOM
E-mail: bob.hulbert@dsg.mod.uk
Telephone: +44 1206816950
Fax: +44 1206816935

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.7.2013