Design and Print Services Contract - London Borough of Waltham Forest

Design and Print Services Contract – London Borough of Waltham Forest

The London Borough of Waltham Forest invites expressions of interest from suitably qualified and experienced organisations in relation to the contract for the provision of design, print and reprographic services.

United Kingdom-Walthamstow: Printing and related services

2020/S 139-343636

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Waltham Forest
Postal address: Waltham Forest Town Hall, 701 Forest Road
Town: Walthamstow
NUTS code: UKI53 Redbridge and Waltham Forest
Postal code: E17 4JF
Country: United Kingdom
Contact person: Mr Kam Shinhmar
E-mail: Kam.Shinhmar@walthamforest.gov.uk

Internet address(es):Main address: http://www.walthamforest.gov.uk/

Address of the buyer profile: http://www.walthamforest.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f5e1525a-12b7-ea11-8103-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f5e1525a-12b7-ea11-8103-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Provision of Design and Print Services

Reference number: DN484393

II.1.2)Main CPV code

79800000 Printing and related services

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Borough of Waltham Forest (‘the Authority’) invites expressions of interest from suitably qualified and experienced organisations in relation to the contract for the provision of design, print and reprographic services.

Lot 1: Design and Print Services — which includes, but is not limited to basic design, artworking, concept design, digital and litho printing and exhibition materials.

Lot 2: Reprographic Services — which includes, but is not limited to, scanning, printing, finishing and delivery of confidential files and bundles, for the authority.

The duration of the contract will be for an initial period of 3 years, with an option to extend for a further period of up to 1 year, subject to satisfactory performance by the service provider/s against agreed key performance indicators.

II.1.5)Estimated total value

Value excluding VAT: 1 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Design and Print Services — which includes, but is not limited to basic design, artworking, concept design, digital and litho printing and exhibition materials.

Lot 2: Reprographic Services — which includes, but is not limited to, scanning, printing, finishing, and delivery of confidential files and bundles, for the authority.

II.2)Description

II.2.1)Title:

Design and Print Services

Lot No: 1

II.2.2)Additional CPV code(s)

79800000 Printing and related services

II.2.3)Place of performance

NUTS code: UKI53 Redbridge and Waltham Forest

II.2.4)Description of the procurement:

Lot 1: Design and Print Services — which includes, but is not limited to basic design, artworking, concept design, digital and litho printing and exhibition materials.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

Please refer to the selection criteria stated in the procurement documents.

The authority proposes to invite the top six (6) candidates per lot with the highest scoring compliant SQ submissions to the tender stage of the procurement process.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Reprographic Services

Lot No: 2

II.2.2)Additional CPV code(s)

79800000 Printing and related services

II.2.3)Place of performance

NUTS code: UKI53 Redbridge and Waltham Forest

II.2.4)Description of the procurement:

Lot 2: Reprographic Services — which includes, but is not limited to, scanning, printing, finishing and delivery of confidential files and bundles, for the authority.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

Please refer to the selection criteria stated in the procurement documents.

The authority proposes to invite the top six (6) candidates per lot with the highest scoring compliant SQ submissions to the tender stage of the procurement process.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Courts of Justice
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/07/2020